Site Contracts Negotiator II

ICON Clinical Research; Warszawa; Hybrid; PLN 90,000 - 130,000; Full time

Benefits offered by this job

Annual leave

Health insurance

Retirement planning

Employee assistance programme

Life assurance

Flexible benefits

Job summary

ICON plc is a world-leading healthcare intelligence and clinical research organization. ICON is seeking a Senior Site Contracts Negotiator in Warsaw, Poland, offering office or homebased flexibility and a path to influence clinical trial start-ups.

You will negotiate CTAs and site budgets with investigator sites in Poland, coordinating with sponsors and internal teams to reach timely, compliant agreements. English and Polish fluency is essential.

Qualifications

• Bachelor's degree in law, business, life sciences, or related field, or equivalent experience.
• Strong negotiation and stakeholder management skills.
• Ability to independently manage multiple negotiations, priorities, and deadlines.

Responsibilities

• Negotiating CTAs, amendments, and site budgets with investigator sites in Poland.
• Managing negotiations in Polish and English for different site/stakeholder requirements.
• Reviewing and negotiating contract language per sponsor requirements, internal guidance, and local regulations.
• Managing a portfolio of contracts, tracking progress, and resolving issues affecting start-up timelines.
• Partnering with Legal, Finance, Study Start-Up, and project teams to resolve contractual and budget-related matters.
• Maintaining documentation of negotiations, approvals, and executed agreements in clinical trial systems.
• Identifying opportunities to improve contracting processes, templates, and ways of working.
• Sharing knowledge and supporting less experienced team members.

Skills

Negotiation skills

Stakeholder management

Multi-tasking

Attention to detail

Cross-functional teamwork

Independent thinking

Education

Bachelor's degree or equivalent

Job description

Senior Site Contracts Negotiator - Warsaw, Poland - office or homebased

ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.

Site Contracts Negotiator II at ICON

You will play an important role in getting clinical trials up and running by negotiating Clinical Trial Agreements (CTAs) and site budgets directly with investigator sites in Poland.

You will independently manage contract negotiations across a portfolio of clinical studies, working closely with Polish sites, sponsors, and internal teams to reach timely, commercially sound, and compliant agreements.

What You Will Do:

• Negotiating Clinical Trial Agreements (CTAs), amendments, and site budgets directly with investigator sites in Poland.
• Managing negotiations in Polish and English, adapting your communication and approach to different site and stakeholder requirements.
• Reviewing and negotiating contract language in line with sponsor requirements, internal guidance, local regulations, and site feedback.
• Managing a portfolio of contracts simultaneously, tracking progress and proactively resolving issues that could delay study start-up.
• Partnering with Legal, Finance, Study Start-Up, and project teams to resolve contractual and budget‑related matters.
• Maintaining accurate documentation of negotiations, approvals, and executed agreements within relevant clinical trial systems.
• Identifying opportunities to improve contracting processes, templates, and ways of working.
• Sharing knowledge and best practices with colleagues and supporting less experienced team members where appropriate.

Your Profile

• Fluent Polish and English are essential, as you will negotiate contracts and budgets directly with investigator sites in Poland.
• Bachelor's degree in law, business, life sciences, or a related field, or equivalent relevant experience.
• Previous experience in site contracting, contract negotiation, contracts administration, or a comparable role, ideally within a CRO, pharmaceutical, biotechnology, or healthcare environment.
• Understanding of Clinical Trial Agreements and/or site budget negotiations.
• Strong negotiation and stakeholder management skills, with the confidence to navigate contractual discussions and reach effective solutions.
• Ability to independently manage multiple negotiations, priorities, and deadlines.
• Strong attention to detail combined with a practical, solution‑focused approach.
• Collaborative mindset and ability to work effectively with cross‑functional and international teams.

#LI-MK1

What ICON can offer you:

Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well‑being and work life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs.
• Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.
• Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family’s well‑being.
• Life assurance
• Flexible country‑specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others.

Visit our careers site (https://careers.iconplc.com/benefits) to read more about the benefits ICON offers.

At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here (https://careers.iconplc.com/reasonable-accommodations)

Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.