Senior Site Contracts Associate, IQVIA Biotech - Poland

IQVIA; Warszawa; Remote; PLN 151,000 - 374,000; Full time

Benefits offered by this job

Global programs

Collaborative culture

Impact on clients

Career development

Job summary

IQVIA Biotech is seeking a Senior Site Contracts Associate to lead contract strategy and manage start‑up contracting for complex, multi‑protocol clinical studies. The role may include line management and involves partnering with sponsors, RSU regional teams, and internal stakeholders to ensure timely and compliant study start‑up and maintenance.

The ideal candidate has 5+ years of site contracting experience, strong negotiation and regulatory knowledge, and a track record of mentoring teams

Qualifications

• Bachelor’s degree in a related field is required.
• 5+ years of site contracting experience within a sponsor or CRO, including international contract expertise.
• Strong negotiation and communication skills with the ability to challenge and influence.
• Excellent interpersonal skills and proven success working within matrix teams.
• Advanced legal, financial, and technical writing abilities.
• Solid understanding of clinical trial regulations, GCP/ICH, and the drug development process.
• Knowledge of local and global regulatory requirements, SOPs, and corporate standards.
• Ability to exercise independent judgment and take calculated risks.
• Strong project leadership skills and experience mentoring others.
• Excellent planning, organizational, and presentation skills.
• Strong proficiency in Microsoft Word, Excel, and other Office tools.
• Deep knowledge of clinical trial contract management processes.
• Proven experience leveraging metrics to establish timelines and deliverables.
• Ability to initiate and grow programs across departments to drive organizational impact.

Responsibilities

• Develop complex investigator grant estimates, contracting strategies, and proposal text to support business development.
• Create and maintain contract and budget templates, systems, tools, processes, and training materials for complex studies and multi‑protocol programs.
• Collaborate closely with sponsors, stakeholders, and RSU regional teams to ensure successful delivery of the project scope and compliance with sponsor requirements.
• Provide legal, operational, and financial contracting expertise to support site agreements and facilitate efficient study start‑up and maintenance.
• Create and review scientific, technical, and administrative documentation required for study initiation.
• Assess the contracting landscape and contribute to the analysis and dissemination of contracting intelligence across the company.
• Ensure contracting efficiency, adherence to timelines, and achievement of financial targets.
• Track and report contracting performance metrics and out‑of‑scope activities.
• Partner with Quality Management to uphold high contract management and quality standards.
• Mentor and coach colleagues, delivering training and technical guidance.
• Present to clients and professional bodies as needed.
• Maintain accurate internal system documentation, including CTMS, trackers, and project plans.
• Build and maintain strong relationships with preferred clients, serving as liaison for key accounts when required.

Education

Bachelor’s degree in a related field

Tools

MS Word

MS Excel

Job description

Warsaw, Poland

Full time

R1566231

Sr. Site Contracts Associate

IQVIA Biotech

Poland - Homebased

IQVIA Biotech partners exclusively with biotech and emerging biopharma companies to support clinical development across all phases and therapeutic areas. agile structure, collaborative culture, and deep therapeutic expertise allow us to deliver tailored solutions that help bring innovative treatments to patients faster.

? Overview

We are seeking an experienced Senior Site Contracts Associate to manage contract strategy and oversee all start‑up contracting activities for selected sponsors. In this role, you will support complex studies and multi‑protocol programs, ensuring high-quality delivery and operational excellence. This position may also include line‑management responsibilities.

If you are a strategic thinker with strong expertise in international clinical trial contracting, we’d love to speak with you.

? Key Responsibilities

• Develop complex investigator grant estimates, contracting strategies, and proposal text to support business development.


• Create and maintain contract and budget templates, systems, tools, processes, and training materials for complex studies and multi‑protocol programs.


• Collaborate closely with sponsors, stakeholders, and RSU regional teams to ensure successful delivery of the project scope and compliance with sponsor requirements.


• Provide legal, operational, and financial contracting expertise to support site agreements and facilitate efficient study start‑up and maintenance.


• Create and review scientific, technical, and administrative documentation required for study initiation.


• Assess the contracting landscape and contribute to the analysis and dissemination of contracting intelligence across the company.


• Ensure contracting efficiency, adherence to timelines, and achievement of financial targets.


• Track and report contracting performance metrics and out‑of‑scope activities.


• Partner with Quality Management to uphold high contract management and quality standards.


• Mentor and coach colleagues, delivering training and technical guidance.


• Present to clients and professional bodies as needed.


• Maintain accurate internal system documentation, including CTMS, trackers, and project plans.


• Build and maintain strong relationships with preferred clients, serving as liaison for key accounts when required.

? Qualifications & Experience

• Bachelor’s degree in a related field (required).


• 5+ years of site contracting experience within a sponsor or CRO, including demonstrable experience as an international contract expert.


• Equivalent combinations of education, training, and experience will be considered.


• Strong negotiation and communication skills, with the ability to challenge and influence.


• Excellent interpersonal skills and proven success working within matrix teams.


• Advanced legal, financial, and technical writing abilities.


• Solid understanding of clinical trial regulations, GCP/ICH, and the overall drug development process.


• Knowledge of local and global regulatory requirements, SOPs, and corporate standards.


• Ability to exercise independent judgment and take calculated risks.


• Strong project leadership skills and experience mentoring others.


• Excellent planning, organizational, and presentation skills.


• Strong proficiency in Microsoft Word, Excel, and other Office tools.


• Deep knowledge of clinical trial contract management processes.


• Proven experience leveraging metrics to establish timelines and deliverables.


• Ability to initiate and grow programs across departments to drive organizational impact.

? What We Offer

• Opportunity to work on global, high‑complexity clinical programs.


• A collaborative, supportive, and growth‑oriented environment.


• The chance to influence key clients and shape contracting strategy at scale.


• Career progression and professional development opportunities.

IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at https://jobs.iqvia.com

IQVIA is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud. All information and credentials submitted in your application must be truthful and complete. Any false statements, misrepresentations, or material omissions during the recruitment process will result in immediate disqualification of your application, or termination of employment if discovered later, in accordance with applicable law. We appreciate your honesty and professionalism.

The potential base pay range for this role, when annualized, is zł151,200.00 - zł374,100.00. The actual base pay offered may vary based on a number of factors including job-related qualifications such as knowledge, skills, education, and experience; location; and/or schedule (full or part‑time). Dependent on the position offered, incentive plans, bonuses, and/or other forms of compensation may be offered, in addition to a range of health and welfare and/or other benefits.

IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create connections that accelerate the development and commercialization of innovative medical treatments. Everything we do is part of a journey to improve patient outcomes and population health worldwide.

To get there, we seek out diverse talent with curious minds and a relentless commitment to innovation and impact. No matter your role, everyone at IQVIA contributes to our shared goal of helping customers improve the lives of patients everywhere. Thank you for your interest in growing your career with us.

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