Senior Manager, Study Site Engagement

Takeda

Łódź

On-site

PLN 313,000 - 431,000

Full time

5 days ago

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Job summary

Takeda is seeking a Senior Manager, Study Site Engagement in Lodz, Poland, to connect Takeda study teams with clinical research sites and CRO partners. You will influence feasibility, site selection, and recruitment strategies across the trial lifecycle, fostering strong investigator relationships and efficient study delivery.

The role requires 7+ years in clinical research with site management, deep ICH-GCP knowledge, and excellent English communication.

Qualifications

Bachelor's Degree or equivalent in a clinical, health care, life sciences or drug development field.
7+ years of experience in clinical research, with site management or monitoring focus.
Solid knowledge of ICH-GCP, clinical trial regulations, and global/regional requirements.

Responsibilities

Serve as the local Takeda face coordinating study teams, sites, investigators and CRO partners.
Support feasibility, site selection, startup, enrollment strategies and site activation across assigned programs.

Skills

Site management

English communication

Interpersonal skills

Leadership

Education

Bachelor's Degree

Tools

MS Office

MS Excel

PowerPoint

Job description

Job Description

At Takeda, we are committed to transforming patient care through innovative clinical research and strong partnerships with the healthcare community. As a Senior Manager, Study Site Engagement, you will play a pivotal role in connecting Takeda study teams, clinical research sites, investigators, and CRO partners to ensure the successful delivery of our global clinical trials.

This highly visible, field-facing role combines scientific understanding, operational expertise, and relationship-building to enhance site engagement across the full clinical trial lifecycle, from feasibility and site selection through study conduct and completion. You will serve as a trusted partner to investigators and site teams, helping to remove barriers, improve recruitment performance, and create an exceptional clinical trial experience that accelerates access to new therapies for patients worldwide.

If you are passionate about clinical research, thrive in a collaborative global environment, and enjoy building meaningful relationships that drive study success, we’d love to hear from you.

Why Takeda

At Takeda, our patients are at the centre of everything we do. You'll have the opportunity to work across diverse therapeutic areas, collaborate with talented colleagues around the world, and contribute to a culture that encourages innovation, continuous learning, and purpose-driven impact.

Better Health, Brighter Future.

Join us and help bring life-changing medicines to patients faster.

OBJECTIVES/PURPOSE

The Senior Manager, Study Site Engagement is the local face of Takeda by contributing to an effective partnership between Takeda study teams, study sites and the Clinical Research Organization (CRO) (i.e., the Clinical Research Associate (CRA)/Monitor). The Senior Manager, Study Site Engagement establishes communication with regional/country Associate Director, Study Site Engagement, and Medical Affairs (MA), provides updates on study/site status, and establishes site engagement study specific strategies.
The Senior Manager, Study Site Engagement supports study teams with trial operations from Feasibility through Clinical Study Report (CSR) within the assigned region or countries across Takeda therapeutic areas.
The Senior Manager, Study Site Engagement enhances engagement and offers added value by providing guidance and sharing knowledge with study sites, while establishing and nurturing long-term relationships with investigators and study site personnel. The Senior Manager, Study Site Engagement supports country and site identification, feasibility, site selection, study start-up, study recruitment strategies, and mitigates barriers at the direction of Clinical Programs.
The Senior Manager, Study Site Engagement supports Takeda study teams as part of their day-to-day responsibilities and may act as an SSE-Study Lead (SSE-SL).

ACCOUNTABILITIES

Study Specific Engagement Activities

Early engagement - Country and Site Feasibility

Supports the Study Site Engagement Lead (SSEL)/ SSE Program Lead (SSE-PL)/SSE Study Lead (SSE-SL with the development of study site list for feasibility - site selection and aids in tracking feasibility progress and escalations for SSEL/LOC support.
Reports any discrepancy on feasibility progress to SSE-PL/SSE-SL
Liaises with SSE-PL/SSE-SL, MA, local Clinical Operations team (if available) and CRO staff for site identification and feasibility support in alignment with global study team.
Attends Pre-Study Visit (PSV) as requested or agreed upon with the SSE-SL.
Helps to follow up with country MA, local Clinical Operations team and keep track country and site selection activities.

Study Startup Phase - Post Site Selection to Site Initiation

Supports the SSE-PL/SSE-SL in tracking start-up hurdles escalated to the team and their resolution to ensure Site Initiation Visits (SIVs) and site activations are achieved as planned.
Attends and/or supports SIVs.
Helps SSE-PL/SSE-SL in tracking resolution of any follow-up item needed post SIV until resolved by site and or CRO/Takeda study team.
As invited, attends Investigator Meetings (in the region) and liaises with sites / CRO.

Enrollment and Study Conduct Phase

Supports recruitment strategy and activities when targets are not met (e.g. utilization of Patient Recruitment & Retention materials, booster visits, phone contacts).
Interacts closely with local CRO team throughout the lifecycle of the study.
Helps coordinate and/or attends the SSE booster visit requested by SSE-PL/SSE-SL.
Regularly interacts with priority sites in assigned trials.
Helps to maintain study specific trackers (booster visits) as needed or requested.

Training

Applicable local regulations
SOP trainings (Takeda and CRO, as applicable)
TA/Study specific training

Senior Manager, Study Site Engagement is expected to comply with internal guidelines and utilize company-provided tools, for applicable tasks and reporting.

Non-Study Specific Engagement activities

Participation in following activities may vary depending on assignment by Line Manager

SSE Study Lead for assigned programs

Helps to develop the global Site Engagement Strategy for the assigned trial, adapting it as necessary to meet specific requirements of each country.
Attends program and study level meetings, as applicable, and provides relevant updates to SSE team members.
Attends kick-off meetings, investigator meetings (in region)

Development of Strategic Site Relationships

The Sr. Manager, Study Site Engagement, may be responsible for developing and maintaining long-term strategic relationships with selected sites/site networks to improve the site and Takeda experience.

Conferences, Congresses, Other Site Facing Events

The Sr. Manager, Study Site Engagement may be tasked to help the Associate Director, Study Site Engagement with developing and executing the SSE strategy for non-study specific activities within their designated Therapeutic Area (TA) or Country.
Through participation in conferences or congresses, the Sr. Manager, Study Site Engagement utilizes these key site-facing events to connect with sites beyond their physical locations. This role involves engaging with new clinical trial investigators or those unfamiliar with Takeda, thereby promoting support for the advancement of our pipeline.

CORE ELEMENTS RELATED TO THIS ROLE

Technical/Functional (Line) Expertise

Understanding of clinical trials and advanced knowledge of ICH‑GCP, Clinical trials regulations, and applicable global and regional/country requirements.

Decision-making and Autonomy

Able to make sound decisions after identification of an issue and being able to make careful consideration of various courses of action towards resolution. Considers the short and long-term impact of those decisions in terms of risk to Takeda from a regulatory, legal, financial and business acumen perspective. Influencing and motivational skills are needed for tactful and business smart communication with key internal- and external stakeholders.

Interaction

The Senior Manager, Study Site Engagement regularly interacts with internal and external stakeholders. Key stakeholders for this role include but are not limited to Takeda Clinical Operations, Takeda Clinical Study Start-up and Engagement (CSSE) functions, Takeda Clinical Science, Takeda Medical Affairs, local R&D functions, site and CRO personnel.

Innovation

Foster enhanced site engagement by executing the global engagement strategy. Utilize innovative thinking to overcome obstacles and achieve goals.

Complexity

Possesses inter‑cultural competencies and ability to work cross‑functionally in a complex global organization. Additional details are included in the SSE Program Lead and SSE Study Lead guidance document.

EDUCATION, BEHAVIOURAL COMPETENCIES AND SKILLS

Education

Bachelor's Degree or equivalent in one of the disciplines related to clinical practice/health care, life sciences or drug development is required. A clinical or advanced degree (BSN, MS, MA, MBA, PharmD) is preferred.

Experience

7+ years of experience in clinical research, either with a CRO or a pharmaceutical company, focusing on clinical trials. Experience may also include roles such as Study Coordinator or Study Nurse, where close collaboration with Clinical Research Associates was involved. While experience in a Lead CRA or managerial role is preferred, it is not mandatory. The total cumulative work experience of the candidate may also be taken into consideration.

Essential Qualifications

Extensive site management and/or monitoring experience across a range of highly complex disease areas
Demonstrated capability of effective site oversight
Solid knowledge of clinical development processes with strong emphasis on site management
Ability to lead, troubleshoot and influence for quality and delivery
Proven experience in effectively communicating with site staff including KOLs
Experience in all study phases and in multiple indications preferred
Comprehensive and current regulatory knowledge, including GCPs

Additional Skills

Good organizational skills and ability to deal with competing priorities
Effective communication skills (written, verbal in English and local language)
Creative thinker, curious and unafraid to ask questions
Innovator, willing to initiate changes, introduce new ideas, and creatively problem solve
Proficient with MS Office Suite (Excel, Word and PowerPoint).

Additional Information