Senior HR Administration Specialist

Linklaters; Województwo mazowieckie; Hybrid; PLN 120,000 - 180,000; Full time

Job summary

A leading global law firm in Warsaw is looking for a Senior HR Administration Specialist to handle HR administration and people support. The ideal candidate has over 2 years of experience, is proficient in English and Polish, and possesses strong organizational skills. This hybrid role offers a competitive benefits package and the chance to work in an innovative environment.

Benefits

Private medical insurance

On-site gym

Group life insurance

Worldwide family travel insurance

Subsidized sport or transport card

Wide range of training opportunities

Qualifications

• 2+ years of professional experience in HR administration, ideally in a corporate setting.
• Strong communication skills in English and Polish at C1/C2.
• Commitment to continuous learning and improvement.

Responsibilities

• Resolve HR queries and escalate complex cases.
• Administer onboarding and employment changes.
• Maintain accurate HR records and run audits in HR systems.
• Support annual performance and appraisal cycles.

Skills

HR administration experience

Fluent English

Fluent Polish

Strong administrative skills

Proficiency in MS Office

Communication skills

Attention to detail

Education

Degree in HR or related field

Tools

Workday

ServiceNow

Neocase

Job description

For Linklaters Global Solutions Warsaw, we are currently recruiting for the Senior HR Administration Specialist role.

Work arrangements:

Hybrid model work: (2 days per week from the office located next to Rondo ONZ)

Contract: Employment contract

Working hours: 9:00-17:15 and 11:00-19:15

About the team

You will join Linklaters Global Solutions (LGS) as part of the People function—a strategically driven, globally connected team dedicated to supporting our firm’s talent and culture. As Senior HR Administration Specialist , you will be responsible for HR administration and people support, ensuring smooth operations and professional HR service delivery. Collaborating with business teams and legal teams worldwide, our team covers key HR processes, data quality, and employee lifecycle management.

As Senior HR Administration Specialist , y ou will:

• • Resolv e HR queries and escalating complex cases.
• • Administer onboarding, employment changes, and exits.
• • Process contractual and employment changes.
• • Coordinate and administer family leave requests.
• • Maintain accurate HR records and running audits in HR systems.
• • Support annual performance and appraisal cycles.
• • Implement process improvements for efficiency.
• • Shar e knowledge and supporting colleagues during peak periods.
• • Uphold compliance with employment legislation, regulatory requirements,
  and HR best practice in all activities.

Apply if you:

• • Have 2+ years professional experience in HR administration , ideally within a large corporate or professional services environment supporting UK or other European markets.
• • Are confident using English and Polish (C1/C2) to engage clearly and appropriately with stakeholders at all levels across the organization.
• • Demonstrate strong administrative and organisational skills.
• • Are proficient in MS Office and HR systems (e.g., Workday , ServiceNow, Neocase or similar ).
• • Possess excellent communication and teamwork abilities.
• • Show initiative and attention to detail.
• • Display commitment to continuous learning and improvement.

Linklaters

Linklaters is a global law firm, providing Legal Services from 30 offices in 20 countries worldwide.

Linklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional.

We look not only for brilliant minds, but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial, and responsible mind-set we aim to bring to every interaction.

Ours is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair, and open atmosphere.

We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias. This is vital to our ability to work as one team, with a common goal.

Benefits

Joining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution you'll be making to our success. These include:

• Private medical insurance
• On-site gym and bike facilities
• Group Life insurance
• Firm funded worldwide personal travel insurance, for you and your family
• Subsidised sport card or public transportation card
• Wide range of training opportunities

What sets us apart

• We offer a truly global work experience and the opportunity to be involved in strategic projects that drive innovation and shape the future of our business
• We belong to a firm that embodies its corporate social, environment, and governance responsibility commitments
• We remain focused on talent and having the best people which will result in a diverse workforce
• Having got the best people, we want them to feel included, valued and respected so they can perform at their best
• We advocate speak-up culture to empower our people in sharing their voices and an open-door policy to ensure they are listened to
• We invest in custom-fit career paths for our people in line with their talents and aspirations
• We provide agile working solutions to meet the changing needs of our people and our business
• We are committed to people first relationships based on mutual trust, respect, and appreciation
• We support the health and wellbeing of our people, providing a safe space to talk about emotions and mental health with access to expert advice as needed
• We invest in developing leaders of the future who demonstrate emotional intelligence and a passion to discover, coach and develop the talents of others

Technical Skills:

This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.