Senior Expense Administration Representative

Brown Brothers Harriman; Kraków; Hybrid; PLN 120,000 - 180,000; Full time

Job summary

A leading global financial services firm seeks a Senior Expense Administration Representative in Kraków. The role involves preparing budgets, VAT filing, and managing client relationships. Join a team focused on excellence, equipped with advanced technology solutions, and dedicated to professional growth and stability.

Benefits

Private medical care

Life Insurance

Professional trainings and qualification support

Wellbeing Program

Social, sport and integration events

Qualifications

• Previous experience in expense administration, accounting or finance.
• Fluency in English (min B2) is required.

Responsibilities

• Preparation and review of monthly/quarterly deliverables.
• Responsibility for communication to clients and key stakeholders.
• Assisting in projects within Expense Administration Department.

Skills

Attention to details

Analytical skills

Communication skills

Proficiency in MS Excel

Education

Primary degree in accounting/banking and finance/economics

Job description

Senior Expense Administration Representative

At BBH, Partnership is more than a form of ownership—it’s our approach to business and relationships. We know that supporting your professional and personal goals is the best way to help our clients and advance our business. We take that responsibility seriously. With a 200-year legacy and a shared passion for what’s next, this is the right place to build a fulfilling career.

Location: Kraków

Hybrid model 3 days per week in the office /2 days for a parent of a child up to 4 years

Join us as a Senior Expense Administration Representative!

Brown Brothers Harriman is currently recruiting a Senior Expense Administration Representative who will join our team. Expense Administration team is responsible for preparation, review and delivery of budgets, TER, VAT filing, fund events and any other reporting in accordance with accounting standards and clients’ expectations. The team has a client facing role and services clients from all around the world. The team utilizes newest technology solutions allowing for process automation and works closely with many internal departments and external stakeholders (management companies, investment managers and auditors) which gives a great opportunity to learn about investment funds and the way they operate.

In this role you will be responsible for preparation and review of the day-to-day provision of Expense Administration services. Working closely with the Expense Administration Supervisor you will perform tasks and ensure the timely and high-quality preparation of deliverables.

Some of your key responsibilities include:

• Preparation and review of monthly/quarterly deliverables i.e., budgets, TER, VAT filing, fund events and other reporting
• Ensuring accuracy, timeliness, and completeness of tasks in accordance with internal procedures and checklists
• Responsibility for communication to clients / key stakeholders anddirect manager
• Cooperation with team member, assisting with new hires onboarding
• Timely escalation of issues to direct manager and external vendor
• Assisting in projects within Expense Administration Department including standardization and workload optimization to improve the efficiency, quality and accuracy of deliverables

What we offer:

• To encourage cultural awareness and philanthropy, BBHers have 1 Culture Celebration Day and 1 Community Service Day in addition to their paid standard vacation allowance
• Contracts for an indefinite period, from day one
• Private medical care
• Life Insurance
• Employee Assistance Program - offering independent and confidential counselling services for you and your family. You can get support for topics including family, marriage and relationships, finances, and legal issues.
• Professional trainings and qualification support
• Wellbeing Program
• Online Social Fund benefit platform
• Social, sport and integration events
• Onboarding Program for new hires

Desired Qualifications:

• Primary degree in accounting/banking and finance/economics related discipline
• Previous experience in expense administration, accounting or finance
• Prior experience in investment funds industry will be an asset
• Pro-active, mature and highly organized with attention to details and analytical skills
• Highly computer literate with proficiency in MS Excel
• Fluency in English (min B2) and strong communication skills
• We value diverse experiences. We value diverse experiences and transferrable skillsets. If your career hasn’t followed a traditional path, includes alternative experiences, or doesn’t meet every qualification or skill listed in the job description, please do go ahead and apply.

About BBH:

Brown Brothers Harriman (BBH) is a premier global financial services firm, known for premium service, specialist expertise, technology solutions and partnership approach to client management. Across Investor Services and Capital Partners, we work with an enviable roster of sophisticated clients who make BBH their first call when they are tackling their hardest challenges. Delivering for our clients and each other energizes us.

We believe that how we do our work is just as important as what we do. We are relentless problem solvers who know our best ideas come from collective debate and development—so we are never possessive about our ideas. Every day we come together as a diverse community of smart and caring people to deliver exceptional service and expert advice—creating success that lasts. No matter where you sit in the organization, everyone is empowered to contribute their ideas. BBHers can pick up the phone and call any colleague, and they are happy to help. Expanding your impact beyond your daily role is part of how we operate as trusted partners to one another.

We believe stability is a competitive advantage, but being stable means having the knowledge, skill, and discipline to evolve, often—pushing the boundaries of innovation. As a private partnership, every investment we make is in the relationships, technologies, products and development we believe are in the long-term interests of our clients and our people. Our long-tenured leaders are experts in their areas and are actively involved in the day-to day business, taking the time to provide guidance and mentoring to build the next generation of BBHers. Because we know, our success begins with yours.

Go to BBH.com to learn more about our rewards and benefits, philanthropy, approach to sustainability or how we support you to thrive personally, physically and financially.

For further information, and to apply, please visit our website via the “Apply” button below.