Senior Administrative Assistant, Global Clinical Operations

Biopharma Careers; Warszawa; On-site; PLN 60,000 - 90,000; Full time

Job summary

Johnson & Johnson Innovative Medicine in Warsaw is seeking a Senior Administrative Assistant, Global Clinical Operations, to provide critical support to the team responsible for trials. This full-time, permanent role sits in the Warsaw office and offers exposure to a global network.

You will manage calendars, arrange travel, handle confidential documents, and support office logistics while coordinating with colleagues worldwide in a dynamic, international environment.

Qualifications

• Bachelor’s degree in Office Management or equivalent experience.
• Minimum of 5 years of advanced administrative or secretarial experience, particularly in Clinical Operations.
• Exceptional time management and organizational abilities.
• Strong interpersonal and communication skills across levels.

Responsibilities

• Manage business calendars with strong prioritization and daily time management.
• Coordinate travel arrangements and facilitate team and departmental meetings, both in-person and virtual.
• Interact with various levels of management while handling confidential documents with discretion.
• Solve complex problems using independent judgment and initiative.
• Support local office logistics, including onboarding new staff.
• Oversee SharePoint, document storage, and organization of relevant files.
• Assist with team projects and communications.

Education

Bachelors in Office Management or equivalent

Tools

SharePoint

Zoom

Teams

Microsoft Office

Job description

Johnson & Johnson Innovative Medicine in Warsaw is seeking a Senior Administrative Assistant, Global Clinical Operations, to provide critical support to the team responsible for trials. This full-time, permanent role sits in the Warsaw office and offers exposure to a global network.

You will manage calendars, arrange travel, handle confidential documents, and support office logistics while coordinating with colleagues worldwide in a dynamic, international environment.