Sales Systems Project Lead (f/m/x)

mars; Warszawa; Hybrid; PLN 140,000 - 200,000; Full time

Benefits offered by this job

Lunch card

Life insurance

Private medical care

Employee Assistance Program

MultiBenefit Program

Pet-friendly office

Job summary

Mars Wrigley in Warsaw is seeking a Sales Systems Project Lead to own the coordination and delivery of digital sales tools, reporting environments, and automated data workflows across sales teams. You will bridge business needs with external IT vendors, drive schedules, manage risk, and lead end-to-end implementations.

You will also oversee the technical foundation—SQL, dashboards, and automated reporting—ensuring data quality and strong system adoption.

Qualifications

• Hands-on project coordination experience (approx. 2–3 years) in digital/data/systems projects.
• Ability to query, join, filter, and validate data from relational databases using SQL.
• Experience building dashboards with Power BI and advanced Excel (Power Query, formulas, pivots).
• Experience coordinating with external IT vendors, translating business needs into specs/backlogs, and tracking deliverables.
• Fluent Polish and English (min. B2/C1).

Responsibilities

• Coordinate end-to-end implementation cycles for sales tools and data initiatives; translate requirements into backlogs for external IT vendors and manage schedules and risks.
• Handle technical foundation including relational databases, SQL queries, automated reporting pipelines, and dashboards; ensure data quality and adoption.
• Extract, clean, and integrate sales data from multiple relational sources; monitor data consistency and resolve anomalies for reliable decision-making.

Skills

Project coordination

SQL & dashboards

Vendor coordination

Stakeholder management

Polish & English

Tools

Power BI

Microsoft Excel

Power Query

Job description

Sales Systems Project Lead (f/m/x)

in Mars Wrigley

Sales Department

Location: Warsaw

Hybrid working

This is a fixed term contract until December 2027

As the Sales Systems Project Lead, you will take operational, hands-on ownership of project coordination and delivery for digital sales tools, reporting environments, and automated data workflows across commercial and field sales teams. Acting as the central operational bridge and technical liaison, you will coordinate end-to-end implementation cycles, from gathering practical requirements across Sales and Sales Operations, translating them into actionable backlogs for external IT vendors, to actively managing schedules, risk mitigation, and operational status reviews. In parallel, you will independently handle the technical foundation (relational databases, SQL queries, automated reporting pipelines, and dashboards), bringing structure to ambiguous processes, coordinating user validation and rollouts, resolving data anomalies, and ensuring high system adoption and reliable daily tool availability.

Project Framework, Planning & Scope Coordination

Define project boundaries, business objectives, milestones, and success criteria for sales tools and data initiatives; facilitate status meetings, and retrospectives; actively identify delivery bottlenecks, manage scope changes diplomatically, and drive mitigation plans to keep rollouts on track.

External Vendor Delivery & Process Automation

Serve as the day-to-day operational bridge between commercial stakeholders and external software/data vendors; translate business workflows into clear functional specifications and acceptance criteria; supervise external deliverables and continuously automate repetitive reporting and data collection processes.

Data Extraction & Quality Assurance

Extract, clean, and integrate sales data from multiple relational sources using SQL; monitor data consistency, proactively identify and resolve anomalies to ensure accurate, transparent, and timely data to support commercial decision-making.

What are we looking for?

• Hands-on Project Coordination & Ambiguity Management: Proven operational experience (approx. 2-3 years) in coordinating digital, data, or systems implementation projects. Practical skills in milestone planning, task estimation, running productive status meetings and retrospectives, and structuring chaotic processes into clear action plans even when formal guidelines are incomplete.
• Data Analytics, SQL & Reporting Stack: Practical ability to independently query, join, filter, and validate data from relational databases using SQL, combined with proven experience in building actionable dashboards (Power BI, advanced Microsoft Excel including Power Query, formulas, and pivot tables) to provide reliable data for commercial teams.
• Vendor Coordination & Process Automation: Practical experience in collaborating with external IT vendors and software development teams translating commercial needs into structured backlogs, tracking deliverables, and identifying anomalies. Demonstrated ability to optimize and automate recurring reporting routines and data flows (e.g., using workflow automation rules, scripts, or scheduled ETL queries).
• Stakeholder Management, Assertiveness & Informal Leadership: Ability to build trusted, collaborative partnerships across diverse levels of the organization (Sales, project sponsors, and external partners) without direct authority; strong negotiation skills and diplomatic assertiveness to navigate scope conflicts, timeline changes, and trade-offs.
• Fluent command of Polish and English (min. B2/C1).

Nice to have:

• Hands-on experience with workflow automation platforms (e.g., Power Automate, ETL tools, or data transformation scripting).
• Exposure to retail execution, field sales operations, or retail execution metrics (e.g., Perfect Store standards).
• Familiarity with agile delivery techniques (sprint planning, backlog grooming, user stories) or formal project management methodologies.

What can you expect from Mars?

• Contract of employment.
• Attractive financial conditions with Business Bonus and Christmas Bonus.
• We will also look after your safety and well-being by offering you rich benefits package including life insurance, private medical care, Employee Assistance Program fully covered by Mars, MultiBenefit Program.
• Lunch card.
• Extra savings scheme to support You in long perspective.
• Support in career building through personalized development plan.
• On-line shop with attractive discounts on our products that Your family and friend are going to love.
• Possibility to participate in volunteering initiatives during working hours.
• A modern and pet friendly office in the City Centre.

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