Sales Production Administrator

Secret Escapes; Warszawa; On-site; PLN 55,000 - 75,000; Full time

Benefits offered by this job

Work from anywhere up to 1 month per 1

Hybrid working: 3 days in Warsaw

Job summary

Secret Escapes is seeking a Sales Production Administrator in Warsaw to join the Operations team. You will ensure only the best hotel offers reach the site, verify pricing, load deals into our CMS, and secure supplier sign-off with amendments.

You will also maintain live deals and support campaign efforts. The role requires strong English, prior admin experience, meticulous attention to detail, and the ability to meet tight deadlines while learning and growing with the team in a hybrid Warsaw

Qualifications

• Fluent English is essential.
• Previous experience in an administrative role is required.
• Demonstrate strong attention to detail and accuracy of output.
• Able to work to tight deadlines and prioritise tasks.
• Willingness to learn and develop skills in a fast-paced environment.

Responsibilities

• Ensure only the best offers reach the site and are processed timeliness.
• Price check and load hotel sales into CMS; obtain supplier sign-off with amendments.
• Maintain live deals to a high standard and handle weekly campaigns.
• Process ad-hoc pricing discrepancies and update sale information in the system.
• Support projects such as CMS improvements and bulk updates for destinations.

Skills

Fluent English

Administrative experience

Attention to detail

Deadline driven

Tools

CMS system

Job description

About Secret Escapes

Secret Escapes is one of the world’s leading members‑only, online travel deals companies, offering inspiring travel experiences and hand‑picked offers to over 60 million members worldwide. Operating in 10 countries across Europe, Secret Escapes continues to grow and establish itself as a world‑class business, dedicated to giving our members the best range and value in luxury travel deals at low prices.

Secret Escapes operates a hybrid working policy and we are all in the office 3 days a week. This role will be based in our office in Warsaw.

In keeping with being an inspirational travel brand, we also have a ‘Work from Anywhere’ policy, so you can work from anywhere in the world for up to a month each year!

We’re a diverse and inclusive bunch of individuals from different backgrounds and with varied interests, but the one thing we all have in common is that we’re good people (even if we do say so ourselves!).

The Role and What You’ll do

As a Sales Production Administrator you will be part of our Operations team who are crucial to our business. You will be ensuring only the best offers reach our site and that they do so in the timeliest manner possible. Working side by side with our sales teams, you will be responsible for managing the production of hotel sales, ensuring they are price checked, loaded in our internal CMS system and signed off by suppliers with any amends. You will also be responsible for managing the live maintenance of hotel sales.

Your responsibilities will include:

• Responsible for production of all hotels sales after Contracts team has agreed on commercial terms with the suppliers
• Reviewing and price checking against competitors
• Responsibility for loading sale information into the internal CMS systems and running final approval checks
• Sending deal previews to suppliers, Contracts Managers or hotels Designers and managing any amends
• Maintaining all live deals to a high standard by completing all live maintenance requests
• Responsible for correctly setting up weekly time-limited Flash campaigns and regular special campaigns like Price Drops and Free Upgrades
• Processing ad‑hoc requests from stakeholders including investigating pricing discrepancies and updating sale information and components of the package in the sales system
• Helping and supporting with projects such as technical improvements for the CMS, bulk amends for entire destinations and strategic initiatives which involve operational support

What we are looking for

• Fluency in English
• Previous experience in an administrative role
• Demonstrable attention to detail, taking total ownership for accuracy of output
• Ability to work to tight deadlines and prioritise work effectively
• Demonstrate willingness to learn, develop your skills and go the extra mile

And you are

• Effective communicator, able to build professional relationships quickly
• Organised and able to juggle multiple tasks
• Find satisfaction in well organised and smooth run workflow
• Self‑motivated, enthusiastic and willing to adapt in a fast‑paced environment
• A real team player with a proactive and positive attitude

We are an equal opportunity employer: Diversity and inclusion are important to us at Secret Escapes and we encourage a culture where everyone can be themselves at work. We value and actively seek out a richly diverse range of talent and our policies ensure that every job application and employee is treated fairly, with equal opportunity to succeed. All applicants will be considered for employment without regard to any characteristic protected by law. As part of our commitment to inclusion, we are proud to be a Disability Confident Employer.

We love building diverse teams and welcome applications from talent across the globe. However, for this specific position, we are unable to sponsor work permits in Poland. We strongly encourage you to apply if:

• You already hold the legal right to work in Poland.
• You are eligible to secure your own independent right to work (e.g. through a non employer sponsored visa or residence title)

If you need to explore independent visa routes, we recommend checking the official website of the Polish Office for Foreigners or your local Polish Consulate for the most accurate, up to date information.