Safety Data Coordinator (Medical Coder)

Kelly Science, Engineering, Technology & Telecom; Poland; On-site; PLN 60,000 - 90,000; Full time

Job summary

Kelly Science, Engineering, Technology & Telecom is seeking a detail-oriented Safety Data Coordinator (Medical Coder) to join our pharmacovigilance team in Poland. The role focuses on accurate processing of safety information for investigational and marketed medicines, with emphasis on MedDRA/WHODrug coding and timely case processing.

You’ll review source documents, ensure data quality, and maintain safety case data in validated PV databases.

Qualifications

• Experience in medical coding, pharmacovigilance or drug safety.
• Proficiency with MedDRA; WHODrug knowledge desirable.
• Strong data accuracy and attention to detail.
• Experience with audits, inspections, or compliance reporting.
• Familiarity with regulatory timelines and GVP.
• Ability to work to defined procedures and deadlines.
• Proficient in Microsoft Excel.

Responsibilities

• Review and process safety information from trials and reports.
• Enter and maintain safety case data in PV databases.
• Code events using MedDRA and WHODrug.
• Identify missing or unclear information.
• Support data quality checks and reconciliation.
• Ensure timely completion per regulatory timelines.
• Document coding decisions and follow-up actions.
• Collaborate across PV, Clinical, Medical, QA and partners.

Skills

MedDRA knowledge

WHODrug knowledge

Pharmacovigilance

Data accuracy

Excel

Medical terminology

Attention to detail

Communication skills

Time management

Collaboration

Education

Life sciences or related degree

Tools

Argus

Veeva Vault Safety

ArisGlobal LifeSphere

Job description

Kelly is pipelining talent for an evergreen Safety Data Coordinator (Medical Coder) role in pharma. If you’re looking for a project-based career as a Safety Data Coordinator, we’d love to have a preliminary conversation, connect with us to explore future opportunities!

This is a pipeline opportunity for proactive candidates interested in joining a global leader in the life sciences industry.

Are you an experienced Medical Coder or Safety Data Coordinator looking to grow your career in the pharmaceutical industry?

We are seeking a detail-oriented professional to support the accurate and timely processing of safety information for investigational and marketed medicinal products. You will play an important role in ensuring high-quality pharmacovigilance data and supporting patient safety worldwide.

What You’ll Do

• Review and process safety information from clinical trials, spontaneous reports, healthcare professionals, patients, partners, and regulatory authorities.
• Enter, update, and maintain safety case data in a validated pharmacovigilance database.
• Code adverse events, medical history, indications, and medicinal products using MedDRA and WHODrug.
• Review source documents and identify missing, inconsistent, or unclear information.
• Support data quality checks, duplicate searches, case reconciliation, and follow-up activities.
• Ensure work is completed accurately and within company, contractual, and regulatory timelines.
• Maintain clear documentation of coding decisions, corrections, queries, and follow-up actions.
• Collaborate with colleagues across Pharmacovigilance, Clinical, Medical, Quality, and external partner teams.

What You’ll Bring

• Previous experience in medical coding, pharmacovigilance, drug safety, clinical data management, clinical research, or a related healthcare environment.
• Experience with MedDRA; knowledge of WHODrug is highly desirable.
• Good understanding of medical terminology, anatomy, physiology, and pharmaceutical products.
• Strong attention to detail and excellent data accuracy.
• Ability to interpret clinical and medical information from source documents.
• Experience working to defined procedures, quality standards, and deadlines.
• Strong organisational, communication, and problem-solving skills.
• Proficiency in Microsoft Office, particularly Excel.
• Degree, diploma, or equivalent experience in life sciences, pharmacy, nursing, medicine, biomedical science, medical coding, or a related discipline.
• Experience working in a pharmaceutical, biotechnology, or CRO environment.
• Experience processing clinical trial or post-marketing individual case safety reports.
• Knowledge of pharmacovigilance databases such as Argus, Veeva Vault Safety, or ArisGlobal LifeSphere.
• Familiarity with case validity, seriousness, expectedness, causality, duplicate detection, and regulatory reporting timelines.
• Knowledge of Good Pharmacovigilance Practice principles.
• Experience supporting audits, inspections, reconciliation, quality control, or compliance reporting.
• Experience working with external vendors, business partners, or license partners.Additional language skills for reviewing international safety reports.