Remote Camp Administrative Assistant

Remote Jobs; Poland; Remote; PLN 106,000 - 149,000; Full time

Job summary

A remote camp management position requires an Administrative Assistant to handle billeting and travel arrangements for employees. The ideal candidate will have over 5 years of office experience and exceptional customer service skills. You will be responsible for scheduling, managing various reports, and providing support to camp residents, all while adhering to safety guidelines. This role is set in a unique remote camp environment.

Qualifications

• 5+ years of directly related office experience required.
• Reliable attendance in a remote setting is a must.
• Experience with inventory and POS systems is preferred.

Responsibilities

• Manage billeting and travel tasks in a remote setting.
• Provide front desk support for visitors and camp residents.
• Prepare and maintain various reports for workflow.

Skills

Customer service skills

Confidentiality

Typing speed (45 wpm)

Microsoft Word

Advanced Excel

Education

High school diploma or GED equivalent

Tools

TCP Payroll

Deltek Costpoint

Job description

Overview

The remote camp administrative assistant provides a variety administrative duties needed to provide billeting and travel to individuals from various companies, organizations, and/or departments.

Responsibilities

• Perform day-to-day services/tasks needed for billeting and travel in a remote setting.
• Provide front desk support to assist visitors and new camp residents with Camp Safety Orientation, room keys, baggage tags, etc.
• Monitor various camp alarms and contact appropriate response team in a timely manner.
• Prepare and submit routine billeting documentation, general correspondence, and various other reports in order to maintain billeting office workflow.
• Efficiently and accurately manage travel arrangements for approximately 400 to 500 employees and others as needed.
• Demonstrate exceptional proficiency with complex scheduling and rotational shifts.
• Manage a large number of public contacts each day with little or no supervision.
• Communicate effectively and professionally with senior management, contractors, clients, residents and other employees.
• Accurately utilize complex software applications with high attention to detail to ensure correct information is documented.
• Understand, evaluate, and communicate software issues with managers or others.
• Perform necessary research for troubleshooting, tracking and resolving issues.
• Maintain various tracking spreadsheets through accurate and timely data entry.
• Process weekly payroll by coordinating with Supervisors and Managers to ensure correct information is recorded and submitted to meet established deadlines.
• Submit personnel change forms and maintains electronic employee files.
• Assist with accounts payable and other business related tasks as assigned.
• This position has no supervisory responsibilities.
• Other duties that are pertinent to the department or unit's success also may be assigned.

Qualifications

• High school diploma or GED equivalent.
• At least five (5) years of directly related office experience.
• Basic knowledge of accounting functions to include TCP Payroll and Deltek Costpoint
• Excellent customer service skills.
• Ability to operate in a climate of confidentiality requiring professionalism and discretion.
• Ability to effectively operate general office equipment, PC's and type at least 45 words per minute.
• Must have at least 3 years operating commissary and have beginning knowledge POS system, to including inventory and accountability of merchandise.
• Must have intermediate experience working with Microsoft Word, Advanced Excel, the ability to create charts, pivot tables and pivot reporting.
• Reliable and dependable attendance in a remote setting.
• Must pass all pre-employment contract requirements which may include but are not limited to: background check and UA drug test.
• Must be able to live in dormitory style settings and meet cleanliness requirements of the remote camp.
• Must meet and adhere to all safety guidelines and regulations set forth by the company and client.
• Contract requires employees to read, write, speak and understand English.

Working Conditions and Physical Requirements

• Weather: Indoors/Outdoors - Frequently exposed to arctic conditions.
• Noise level: Moderate to loud.
• Description of environment: Remote camp setting.
• Travel: Must be able to travel by plane and/or bus to remote camps.
• Physical requirements: Must be able to lift and/or move up to 25 lbs.