Regulatory Affairs

af; Warszawa; On-site; PLN 120,000 - 180,000; Full time

Job summary

STALEKS in Warsaw is looking for a Regulatory Affairs & Packaging Specialist to manage EU compliance, PIF, CPSR and CPNP registrations, and approve packaging designs. You will audit INCI formulations, verify labeling, and ensure documentation from non-EU manufacturers meets GMP/ISO 22716.

Fluency in Ukrainian or Russian and strong English (B2+) are required, with high autonomy in market readiness decisions.

Qualifications

• Hands-on experience with EU cosmetic regulations and deep knowledge of PIF, CPSR, CPNP, INCI.
• Auditing and approving product labels prior to print production.
• Fluency in Ukrainian or Russian for internal communication.
• English at B2+ or higher.
• High autonomy for decisions on market launch readiness.

Responsibilities

• Preparation and maintenance of compliance documentation for the EU market: PIF, CPSR, and product registration in CPNP.
• Audit of product formulations (INCI) for compliance with Regulation (EC) No 1223/2009 (checking preservatives, UV filters, and ingredient restrictions).
• Final sign-off on label and packaging designs prior to production.
• Verification of cosmetic claims and labeling compliance (country of origin, batch codes, expiration dates, warnings).
• Verification of documentation from non-EU manufacturers against GMP / ISO 22716 standards.
• Monitoring changes in EU cosmetic regulations and maintaining the internal product database up to date.

Skills

EU cosmetic regulations

PIF CPSR CPNP INCI auditing

Label verification

English (B2+)

Ukrainian/Russian language

Autonomy

Job description

STALEKS is the largest Ukrainian manufacturer of high-quality manicure and pedicure instruments. Founded 30 years ago, the company is a market leader in Ukraine and successfully exports its products to 90 countries worldwide. We are currently looking for a Regulatory Affairs & Packaging Specialist to join our main office in Warsaw.

Key Responsibilities:

• Preparation and maintenance of compliance documentation for the EU market: PIF, CPSR, and product registration in CPNP.
• Audit of product formulations (INCI) for compliance with Regulation (EC) No 1223/2009 (checking preservatives, UV filters, and ingredient restrictions).
• Final sign-off on label and packaging designs prior to production.
• Verification of cosmetic claims and labeling compliance (country of origin, batch codes, expiration dates, warnings).
• Verification of documentation from non-EU manufacturers against GMP / ISO 22716 standards.
• Monitoring changes in EU cosmetic regulations and maintaining the internal product database up to date.

What We Are Looking For:

• Hands-on experience with EU cosmetic regulations and deep knowledge of PIF, CPSR, CPNP, and INCI.
• Proven track record in auditing and approving product labels prior to print production.
• Fluency in Ukrainian or Russian for internal communication.
• Upper-Intermediate (B2) or higher level of English (confident handling of technical and legal documentation).
• High level of autonomy: ability to make independent decisions regarding product readiness for market launch.

What We Offer:

• Schedule: Monday to Friday.
• Location: Office-based role in Warsaw.
• Contract: Employment contract (Umowa o pracę) and support with residency/work permit legalization.
• Professional Challenge: Participation in large-scale EU market expansion projects and unique international import cases.
• Growth: Opportunities for professional and financial advancement within a fast-growing international business.