Project Manager

X-FLOW; Województwo mazowieckie; Hybrid; PLN 180,000 - 240,000; Full time

Benefits offered by this job

Competitive salary

Remote/office work options

Career growth and development

Creative and dynamic environment

Inclusive culture

Job summary

X-FLOW, a mobile game development company founded in 2018, seeks an experienced Project Manager to bring clarity and structure to complex initiatives. You will coordinate multiple workstreams and guide teams from ambiguity to actionable delivery, ensuring alignment across engineering, QA, design, and stakeholders.

You should clarify requirements, define scope, identify risks and dependencies, and build realistic delivery plans.

Qualifications

• 5+ years of experience as a Project Manager or Delivery Manager in complex technical teams.
• Formal education in management or strong knowledge of PMBOK, Agile, Scrum, Kanban.
• Strong expertise in requirements clarification, scope definition, risk and dependency management.
• Solid understanding of software delivery processes and delivery planning.
• Ability to bring structure to ambiguous or changing requirements.
• Excellent communication and stakeholder alignment; ownership mindset.

Responsibilities

• Turn ambiguous initiatives into clearly defined features.
• Clarify business and technical requirements for all involved teams.
• Define scope, milestones, dependencies, and risks.
• Work with engineering, QA, design, and feature owners to obtain realistic effort estimates and build delivery plans.
• Validate estimates against scope, dependencies, capacity, and delivery expectations.
• Identify gaps and missing decisions early.
• Drive alignment between stakeholders, backend, client, QA, and other teams.
• Structure work for clear ownership and priorities.
• Coordinate multiple workstreams and cross-team dependencies.
• Identify risks and blockers early and drive to resolution.
• Keep stakeholders informed about progress, decisions, risks, and next steps.
• Maintain Jira and project documentation.

Skills

Project management

Delivery planning

Stakeholder alignment

Requirements clarification

Risk identification

Analytical thinking

Communication

Independent decision-making

Education

PM theory or certification

Job description

X-FLOW is a mobile game development company established in 2018. We gained recognition after the release of Happy Color, the most popular digital coloring book and one of the most successful ad-driven mobile apps in the world.

We are looking for an experienced Project Manager to join our team. We need a strong Project Manager who can bring clarity and structure to complex initiatives, coordinate multiple workstreams, and help teams move from ambiguity to effective execution.

We are looking for someone who is particularly strong at clarifying requirements, defining scope, identifying dependencies and risks, aligning stakeholders, and building realistic delivery plans. At the same time, we expect a solid understanding of the entire project lifecycle and the ability to drive projects toward successful delivery.

Responsibilities

• Take ambiguous product initiatives and turn them into clearly defined, actionable features.
• Clarify business and technical requirements, ensuring they are consistent, complete, and understood by all involved teams.
• Define project scope, expected outcomes, milestones, dependencies, and risks.
• Work with engineering, QA, design, and feature owners to obtain realistic effort estimates and build delivery plans based on them.
• Validate estimates against scope, technical dependencies, available capacity, and delivery expectations.
• Proactively identify gaps, conflicting requirements, unresolved questions, and missing decisions.
• Drive alignment between stakeholders, backend, client, QA, and other teams.
• Structure work so teams can move into execution with clear ownership, priorities, and expectations.
• Coordinate multiple workstreams and manage cross-team dependencies
• Identify risks and blockers early, assess their impact, and drive them to resolution.
• Keep stakeholders informed about project progress, key decisions, risks, and next steps.
• Maintain Jira and project documentation in excellent condition.

Requirements

• 5+ years of experience as a Project Manager or Delivery Manager in complex technical teams.
• Formal education in management or solid theoretical knowledge of project management methodologies and frameworks (PMBOK, Agile, Scrum, Kanban, etc.).
• Strong expertise in requirements clarification, scope definition, work structuring, dependency management, risk identification, and delivery planning.
• Solid understanding of software delivery processes, prioritization, coordination, and execution management.
• Proven ability to bring structure to situations where requirements are incomplete, ambiguous, or constantly changing.
• Ability to work effectively in an environment with uncertainty, shifting priorities, and multiple stakeholders.
• Strong analytical and problem-solving skills, with the ability to challenge assumptions, identify gaps, and ask the right questions.
• Excellent communication skills and the ability to align technical and non-technical teams.
• Strong ownership mindset, proactive approach, and ability to make informed decisions independently.
• Russian — C1 or higher; English — B1+.

Technical Context

You do not need to be an engineer, but you should have a solid understanding of the technical context of cross-functional software development across backend, Flutter client, and QA.

Relevant areas include APIs, integrations, releases, technical dependencies, queues, and SLAs.

You should be comfortable participating in technical discussions, understanding constraints and trade-offs, identifying dependencies, and asking the right questions to support informed planning and decision-making.

What We Offer

• Competitive salary and benefits package.
• Opportunity to work with a talented and passionate team in a creative and dynamic environment.
• Flexible working hours and remote/office work options.
• Career growth and professional development opportunities.
• A fun and inclusive company culture that celebrates diversity and creativity.

Join us and let's create great content together!

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