Project Documentation Controller

Alstom; Katowice; Hybrid; PLN 40,000 - 60,000; Full time

Job summary

A global mobility solutions provider is seeking a full-time hybrid Project Documentation Controller in Katowice, Poland. In this role, you will manage and control project documentation while collaborating with engineers and project managers. Ideal candidates will have a degree in a relevant field, experience with documentation management systems, and strong organizational skills. Opportunities for career growth and a fair reward package are part of what you can expect in this dynamic team environment.

Benefits

Flexible working environment

Investment in development

Comprehensive social coverage

Qualifications

• Degree in a relevant field such as documentation management or business administration.
• Experience with documentation management systems and processes.
• Knowledge of electronic document management systems.
• Familiarity with tools like Teams, SharePoint, or other document repositories.
• Strong organizational and attention-to-detail skills.
• Excellent communication and collaboration abilities.

Responsibilities

• Define and update the documentation workflow.
• Control documentation standards including templates and versions.
• Establish a single repository for project working documents.
• Ensure compliance with contractual documentation submissions.
• Manage electronic file identification as needed.
• Prepare and record document submissions to customers.

Skills

Documentation management

Organizational skills

Attention to detail

Communication

Collaboration

Familiarity with Teams

Familiarity with SharePoint

Very good command of English

Education

Degree in documentation management or business administration

Tools

Electronic Document Management Systems (EDMS)

Job description

Req ID: 492245

At Alstom, we understand transport networks and what moves people. From high‑speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be the full‑time hybrid Project Documentation Controller in Katowice, PL we’re looking for?

Take on a new challenge and apply your expertise in documentation management in a dynamic and innovative field. You’ll work alongside collaborative and detail‑oriented teammates.

You’ll play a key role in ensuring the management and control of project documentation, contributing to the successful delivery of our projects. Day‑to‑day, you’ll work closely with teams across the business (engineers, project managers, and quality assurance teams), ensure compliance with documentation standards, and much more.

We’ll look to you for:

• Defining and updating the documentation workflow
• Controlling documentation standards, including templates, references, and versions.
• Defining and deploying the documentation numbering system.
• Establishing and maintaining a single repository for project working documents (e.g., Teams, SharePoint).
• Ensuring compliance with contractual documentation submissions according to customer requirements.
• Managing electronic file identification and customer identification as needed.
• Recording all technical and management documentation from external entities.
• Ensuring internal validation of project documents before submission to the customer.
• Preparing and recording document submissions to customers and partners.
• Providing inputs related to documentation dashboards and reports.
• Updating document contractual templates as per requirements.

All about you

• Degree in a relevant field such as documentation management, business administration, or a related discipline.
• Experience or understanding of documentation management systems and processes.
• Knowledge of EDMS (Electronic Document Management Systems).
• Familiarity with tools like Teams, SharePoint, and other document repositories.
• Very good command of English.
• Strong organizational and attention‑to‑detail skills.
• Excellent communication and collaboration abilities.

Things you’ll enjoy

• Enjoy stability, challenges, and a long‑term career free from boring daily routines.
• Work with cutting‑edge tools and standards for documentation management.
• Collaborate with transverse teams and helpful colleagues.
• Contribute to innovative projects that make a difference in mobility.
• Utilise our inclusive and flexible working environment.
• Steer your career in whatever direction you choose across functions and countries.
• Benefit from our investment in your development, through award‑winning learning opportunities.
• Progress towards more senior roles in documentation or project management.
• Benefit from a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive social coverage (life, medical, pension).

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal‑opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.