Project Documentation Controller

ALSTOM Gruppe; Katowice; Hybrid; PLN 120,000 - 180,000; Full time

Job summary

A global transport company in Katowice is looking for a full-time Project Documentation Controller to manage and control project documentation. This role involves defining documentation workflows, maintaining compliance with documentation standards, and collaborating across teams. The ideal candidate should have a relevant degree, experience with documentation management systems, strong organizational skills, and excellent English communication abilities. Join a diverse team and help contribute to innovative projects with a focus on mobility.

Benefits

Dynamic and inclusive workplace

Training and development opportunities

Competitive social coverage

Qualifications

• Degree in a relevant field such as documentation management, business administration, or a related discipline.
• Experience or understanding of documentation management systems and processes.
• Knowledge of Electronic Document Management Systems (EDMS).
• Very good command of English language.
• Strong organizational and attention-to-detail skills.
• Excellent communication and collaboration abilities.

Responsibilities

• Ensuring management and control of project documentation.
• Defining and updating the documentation workflow.
• Controlling documentation standards including templates and references.
• Establishing and maintaining a single repository for project documents.
• Ensuring compliance with contractual documentation submissions.

Skills

Documentation management systems

Organizational skills

Attention to detail

Communication

Collaboration

Knowledge of EDMS

Fluent English

Education

Degree in documentation management or related field

Tools

Teams

SharePoint

Job description

Select how often (in days) to receive an alert:

Project Documentation Controller

Company: Alstom

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be the full-time hybrid Project Documentation Controller in Katowice , PL we’re looking for?

Take on a new challenge and apply your expertise in documentation management in a dynamic and innovative field. You’ll work alongside collaborative and detail-oriented teammates.

You’ll play a key role in ensuring the management and control of project documentation, contributing to the successful delivery of our projects. Day-to-day, you’ll work closely with teams across the business (engineers, project managers, and quality assurance teams), ensure compliance with documentation standards, and much more.

We’ll look to you for:

• Defining and updating the documentation workflow
• Controlling documentation standards, including templates, references, and versions.
• Defining and deploying the documentation numbering system.
• Establishing and maintaining a single repository for project working documents (e.g., Teams, SharePoint).
• Ensuring compliance with contractual documentation submissions according to customer requirements.
• Managing electronic file identification and customer identification as needed.
• Recording all technical and management documentation from external entities.
• Ensuring internal validation of project documents before submission to the customer.
• Preparing and recording document submissions to customers and partners.
• Providing inputs related to documentation dashboards and reports.
• Updating document contractual templates as per requirements.

All about you

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:

• Degree in a relevant field such as documentation management, business administration, or a related discipline.
• Experience or understanding of documentation management systems and processes.
• Knowledge of EDMS (Electronic Document Management Systems).
• Familiarity with tools like Teams, SharePoint, and other document repositories.
• Very good command of English.
• Strong organizational and attention-to-detail skills.
• Excellent communication and collaboration abilities.

Things you’ll enjoy

Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:

• Enjoy stability, challenges, and a long-term career free from boring daily routines.
• Work with cutting-edge tools and standards for documentation management.
• Collaborate with transverse teams and helpful colleagues.
• Contribute to innovative projects that make a difference in mobility.
• Utilise our inclusive and flexible working environment.
• Steer your career in whatever direction you choose across functions and countries.
• Benefit from our investment in your development, through award-winning learning opportunities.
• Progress towards more senior roles in documentation or project management.
• Benefit from a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive social coverage (life, medical, pension).

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.