Project Coordinator

Imperial Brands; Warszawa; Hybrid; PLN 90,000 - 120,000; Full time

Job summary

Imperial Brands Warsaw is seeking a Project Coordinator to manage the journey of branded products from idea to launch. You will coordinate across supply chain, marketing, regulatory and manufacturing, acting as the go-to person to keep projects organized, stakeholders aligned and changes delivered on time.

The role requires strong project management, English fluency, and solid IT skills with MS Office and Teams.

Qualifications

• Excellent project management skills and coordinating cross-functional teams.
• Fluent in English, both written and spoken.
• Strong IT literacy with MS Office (PowerPoint, Teams) and related tools.
• Effective communication and stakeholder management across levels and cultures.

Responsibilities

• Act as key contact and guide for markets during initiation phase of projects.
• Facilitate kick-off meetings and establish scope, team and deliverables.
• Ensure projects follow PIP, GSC and I2L processes and timing.
• Drive product launch/change initiatives within budget and quality requirements.
• Coordinate activities across central and local functions; resolve bottlenecks.
• Support continuous improvement and change management with a growth mindset.

Skills

Project management

Stakeholder management

Fluent English

IT proficiency

Communication

Tools

MS Office

PowerPoint

Teams

Job description

About us

Location: Warsaw, hybrid within the country

If you're highly organized, enjoy collaborating with different teams, and thrive in a fast-paced environment, we'd love to hear from you. As a Project Coordinator, you'll coordinate the journey of branded combustible products from idea to launch, bringing together teams across supply chain, marketing, regulatory, and manufacturing. You'll be the go-to person keeping projects organized, stakeholders aligned, and product changes delivered successfully, helping projects progress smoothly from concept to completion.

The role

• Act as key point of contact, providing guidance for a singular or cluster of markets to support the initiation phase of projects (assessing feasibility, ensuring alignment with business framework and cross-functional stakeholders) and proactively engaging in order to gain visibility of upcoming initiatives;
• Facilitate kick-off meetings to establish scope of work, project realization team and align on deliverables;
• Ensure that all projects are managed according to PIP (Product Introduction Process) and in compliance with interlinked GSC (Global Supply Chain) and I2L (Ideation to Launch) processes;
• Drive realization of product launch and change initiatives in accordance with project timing, verified technical capabilities, commercial, legal and quality requirements as well as project budget;
• Co-ordinate activities with numerous internal both central and local functions (linked with product / print / packaging development, corporate master data & product specifications, planning, procurement, production, logistics & customs, finance etc.), proactively resolving project bottlenecks with appropriate managers, stakeholders and SMEs (Subject Matter Experts) as well as escalating risks, as appropriate;
• Support planning and implementation of process, ways of working and system continuous improvement towards a lean, sustainable and agile set-up, taking care of proper change management with a growth mindset;

Key accountabilities

• Very good project management skills;
• Fluent in English (verbal & written);
• Very good working knowledge of IT programs e.g. MS Office incl. PowerPoint, Teams
• Effective communication and stakeholder management across different levels within the organization, enabling to work in various cultural contexts and distributed teams;
• Proactive attitude, growth mindset, flexibility and pragmatic approach driving for results;
• Ability to step back and understand impact of requests / projects on the bigger picture (functional and Group perspective); think conceptually in order to address process & system continuous improvement needs

Skills & experience

In return for playing your part in building our future, you will receive a comprehensive compensation package with salary, bonus scheme and further benefits as well inspiring places to work and collaborate with purpose. Here at Imperial we will give you the opportunity to grow and learn, innovate at pace and be a part of our purpose to forge a path to a healthier future for moments of relaxation and pleasure for our consumers.

What we offer

Everyone belongs in Imperial. We are proud of being a truly inclusive organisation. We encourage and welcome applications from people of all ages, genders, ethnicities, nationalities, disabilities, sexual orientation, religions or beliefs and of neuro divergence. We give fair and equal consideration to all our applicants. Please contact us at [e-mail] to let us know if we can provide support in helping you complete an application and/or attend an interview.

Next steps

We're a truly international company, fourth largest in our industry and operating across 120 markets. An inclusive, innovative global FMCG business supported by 25,000 employees. As we embrace a new era of growth, we are transforming. Our ways of working and culture are driven by a challenger mindset, constantly questioning the status quo where people can bring their best selves to work. Our agility and collaboration are driving our ambitions, innovation and success all supported by our award-winning development programmes that creates exciting and rewarding career opportunities for all. Encouraging inclusion at local levels and supporting a developing and robust diversity agenda globally, we're fully committed to creating and maintaining an environment that celebrates and respects difference.

As a matter of policy, Imperial Tobacco or its subsidiaries never requests or requires payment as part of any recruitment process.

Everyone Belongs