Procurement Officer - based in Luxembourg

European Investment Bank (EIB); Warszawa; On-site; PLN 349,000 - 479,000; Full time

Benefits offered by this job

Relocation support

International environment

Job summary

European Investment Bank (EIB) in Luxembourg seeks a Procurement Officer to coordinate end-to-end procurement across categories, ensuring compliance with EU rules and governance. The role involves designing sourcing strategies, tender processes and contract solutions to optimise value.

This full-time temporary position requires regular office presence at the Luxembourg headquarters and offers relocation support, with collaboration across Legal, Compliance and Finance functions to drive efficient

Qualifications

• University degree (min a Bachelor) in Law, Business Admin, Economics, Engineering or related field.
• At least 5 years of relevant professional experience, ideally in public procurement and contract management.
• Strong knowledge of EU public procurement rules and tender procedures.
• Experience in managing tender processes and risk assessment.
• Excellent communication and stakeholder management skills.
• Experience with digital procurement tools is a plus.

Responsibilities

• Lead end-to-end procurement processes with full regulatory compliance and high legal standards.
• Translate requirements into effective sourcing strategies and contract solutions.
• Prepare, oversee tender documentation, evaluations and award proposals with transparency and auditability.
• Governance controls including verification of authorities and signatories.
• Lead designated procurement categories (e.g. IT, licensing) for cost optimisation.
• Identify and manage procurement risks including outsourcing and supplier dependencies.
• Contribute to policy standardisation and continuous improvement of procurement tools and templates.
• Provide expert advice on procurement strategies and regulatory frameworks.

Skills

Analytical skills

Stakeholder management

Communication skills

Regulatory compliance

Education

Bachelor's degree or equivalent in Law, Business Administration, Economics, Engineering or related field

Tools

Mercell

PPMT

Job description

Procurement Officer - based in Luxembourg.

This position is based at our Luxembourg headquarters and requires regular office presence. The EIB offers you the opportunity to live and work in a truly international and multi-cultural environment. We also offer relocation support.

The EIB, the European Union's bank, is seeking to recruit for its Chief Financial Controller Directorate (CFC), Corporate Finance & Procurement Centre Department (CFPC), Procurement Management Division (PM), Procurement Management Unit 1 Unit (PM1) at its headquarters in Luxembourg, a Procurement Officer*.

This is a full-time temporary position at grade 5.

The term of this contract will be 15/12/2028.

• internal benchmark Officer Procurement & Contract Management

Panel interviews are anticipated for October/November.

Purpose

You will coordinate, design and implement corporate procurement solutions across the EIB under regulatory and governance constraints in order to ensure compliant, efficient and value driven sourcing and contracting outcomes.

Operating Network

You will operate within the central function responsible for corporate procurement activities across the EIB. The role covers a wide range of categories, including corporate services, digital, facilities, and professional services.

The position requires managing complex procurement processes involving multiple stakeholders and ensuring alignment with evolving regulatory requirements (e.g. EU procurement rules, outsourcing frameworks, DORA). The role is characterised by strong interaction with business units, Legal (JU), Compliance (GRC-OCCO) and Finance functions.

You will contribute to the Bank’s transition towards a more integrated and efficient procurement model, with clear separation between upstream procurement (PM) and downstream contract lifecycle management.

Limited travel may occur depending on procurement needs.

Accountabilities

• Lead and coordinate end-to-end procurement processes, ensuring full regulatory compliance, mitigation of legal risk, and high standards of quality assurance and legal consistency across all activities.


• Translate business requirements into effective procurement strategies, sourcing approaches and contractual solutions that optimise value, ensure operational efficiency and mitigate risks.


• Prepare and oversee tender documentation, evaluation processes and award proposals, ensuring transparency, robustness and auditability, with a strong focus on legal coherence and compliance.


• Contribute to the implementation and oversight of key governance controls, including verification of Powers of Attorney and signature authorities, ensuring transactions are properly authorised and legally enforceable.


• Take a leading role in designated procurement categories (e.g. IT, licence management), ensuring optimisation of costs, usage and contractual terms across the organisation.


• Identify, assess and proactively manage procurement risks, including in areas such as outsourcing, supplier dependency and relevant regulatory frameworks (e.g. DORA), and develop appropriate mitigation strategies.


• Contribute to the development, standardisation and continuous improvement of procurement policies, tools, templates and procedures, promoting consistency and best practices across CFPC/PM.


• Provide expert advice to internal stakeholders on procurement strategies, contract structuring and applicable regulatory frameworks.


• Contribute to procurement reporting, performance monitoring and data quality in procurement systems, ensuring reliable information to support decision-making and senior management oversight.

Qualifications

• University degree (minimum an equivalent to a Bachelor) preferably in Law, Business Administration, Economics, Engineering or related field.


• At least 5 years of relevant professional experience, ideally in public procurement, sourcing and contract management, preferably in an international organisation.


• Strong knowledge of EU public procurement rules, principles and practices.


• Experience in managing tender procedures.


• Understanding of risk management, contract structuring and supplier management concepts.


• Strong analytical and problem-solving skills with ability to manage multiple processes simultaneously.


• Excellent communication and stakeholder management skills.


• Very good knowledge of standard IT tools and procurement systems.


• Excellent knowledge of English and/or French (***) with a good command of the other. Knowledge of other EU languages would be an advantage. French would in particular be a distinct advantage.


• Experience in contract negotiations is a plus.


• Experience with digital procurement tools and systems (e.g. PPMT, Mercell) is a plus.


• Experience in managing IT-related procurement procedures and calls for tender (e.g. software, hardware, consultancy services) is an advantage.

Competencies

Find Out More About EIB Core Behavioural Skills Here

To find out more about our eligibility criteria click here

(***) Unless stated explicitly as a required qualification, a good command of French is not a pre-requisite for hire. As both English and French are however official working languages of the EIB, proficiency in both languages is a pre-requisite for your future career development. Any language clause in your contract must be fulfilled in order for you to be eligible for a promotion (either via the annual appraisal cycle or via an internal selection process). Proficiency is understood to mean the attainment of level 5 of the Inter Institutional language courses, corresponding to B1.2 of the Common European Framework of Reference for Languages (CEFRL). The Bank offers appropriate training support.

We hire and value talent with unique characteristics, creating a work environment where they can be themselves. We believe that Diversity, Equity and Inclusion makes us a performing and innovative organisation. We encourage all suitably qualified and eligible candidates to apply regardless of their gender identity/expression, age, racial, ethnic and cultural background, religion and beliefs, sexual orientation, disability or neurodiversity.

If you require reasonable accommodation during the recruitment process due to a disability, neurodivergence, or a chronic health condition, please contact the EIB Recruitment team [e-mail] who will manage your request appropriately.

By applying for this position, you acknowledge the importance of maintaining the security and integrity of the Information of the EIB Group. In case of selection for the position, you agree to comply with all measures (policies, controls, document classification and management) implemented by the EIB Group to prevent unauthorised disclosure of any information or any damage to the EIB Group reputation.

Deadline for applications: 1st of October 2026