Plant Administrative Assistant

Slate Auto; Warszawa; On-site; PLN 67,000 - 89,000; Full time

Job summary

Slate, the manufacturing company, is seeking an Administrative Assistant - Manufacturing Plant to support operations at the Warsaw Assembly Plant. You will assist with administrative tasks, document management, reporting, and cross‑functional collaboration across Operations, HR, Finance, and Production teams.

Ideal candidates have an associates degree or equivalent experience and 2+ years in manufacturing operations, with strong communication and organizational skills.

Qualifications

• Associates degree or equivalent experience.
• 2+ years of hands-on experience in a manufacturing environment supporting operations.
• 2+ years of hands-on experience with document control and office administration, preferably in Automotive.
• Strong scheduling, record keeping, and office procedures.
• Excellent interpersonal and communication skills; ability to collaborate cross-functionally.
• Proficiency with Microsoft Office or similar tools.
• Ability to manage multiple projects and tasks simultaneously.
• Experience with Lean Office or Administrative Process Improvement is a plus.

Responsibilities

• Support Plant Management with administrative tasks.
• Support issue resolution for administrative operations from plant, field, and suppliers.
• Optimize office layouts, filing systems, supply inventory, and document management.
• Perform report generation and data entry to improve manufacturing system performance.
• Develop and implement processes for early pilot administrative procedures and key processes.
• Assist with policy updates and procedural changes in assigned areas.
• Lead cross-functional collaboration to ensure seamless document and schedule integration.
• Collaborate with Manufacturing to optimize administrative workflows with Engineering standards.
• Capture and interpret data to drive improvements in plant metrics.

Skills

Strong communication

Cross-functional collaboration

Organizational skills

Office administration

Microsoft Office Suite

Data entry

Problem solving

Education

Associates degree

Tools

Document management systems

Job description

ABOUT SLATE

At Slate, we’re building safe, reliable vehicles that people can afford, personalize and love—and doing it here in the USA as part of our commitment to reindustrialization. The spirit of DIY and customization runs throughout every element of a Slate, because people should have control over how their trucks look, feel, and represent them.

WHO WE ARE LOOKING FOR:

Slate is currently seeking a dynamic, highly organized, and experienced Administrative Assistant - Manufacturing Plant to join our growing team at Slate. This is an exciting opportunity to contribute to a transformative organization at the forefront of sustainable mobility. This position will serve as a liaison between the operations department and the Warsaw Assembly Plant and will work closely with key stakeholders across Operations, HR, Finance, and Production teams, and other operational teams on issue resolution and overall KPI improvements.

WHAT YOU GET TO DO:

Administrative Duties

• Support Plant Management with administrative tasks
• Support issue resolution for administrative operations related issues originating from the plant, field, and suppliers.
• Support the optimization of office layouts, filing systems, supply inventory, and document management, etc.
• Perform report generation and data entry to improve design and performance of the manufacturing system
• Support the development and introduction of processes associated with early pilot administrative procedures and key processes.
• Support policy updates and procedural changes activities for your respective area(s).

Cross-Functional Collaboration

• Lead and collaborate with all relevant departments to ensure seamless integration of new documents, schedules, and communication protocols.
• Collaborate with Manufacturing to continuously optimize administrative workflows ensuring alignment with Engineering and organizational standards.
• Participate in cross-functional collaboration between Plant Operations, Plant Administration,Manufacturing, Quality, and all relevant Engineering departments

Documentation and Reporting

• Capture and interpret data to make decisions and drive improvements to all plant metrics.
• Use internal systems to collect data and critical information to drive process improvements with Management and Operations.

WHAT YOU BRING TO THE TEAM:

• Associates degree or equivalent experience
• 2+ years of hands-on experience in a manufacturing environment supporting operations
• 2+ years of hands-on experience with document control and office administration, preferably within the Automotive Industry in administrative operations or similar
• Strong understanding of scheduling, record keeping, office procedures
• Strong administrative, interpersonal, and communication skills with the ability to foster collaboration and build effective cross-functional relationships.
• Experience with Microsoft Office Suite or similar software/tools.
• Ability to manage multiple projects, tasks, and assignments simultaneously.
• Hands-on experience in office operations supporting overall improvements.
• Experience in structured problem-solving methodologies (e.g., Lean Office, Administrative Process Improvement, or similar).
• Flexibility to take on additional tasks and ownership of different functional areas, as needed.

WHY JOIN TEAM SLATE?

At Slate, we’re fueled by grit, determination, and attention to detail. The start-up spirit of ingenuity and resourcefulness move our business forward. Team Slate fosters a culture of excellence, innovation, and mutual respect, and is motivated by shared principles.

• Safety First
• Delight Customers
• One Team
• Relentless Improvement
• Fast, Frugal, and Scrappy
• Respectful Collaboration
• Positive Legacy

WE WANT TO WORK WITH PEOPLE THAT REFLECT THE COMMUNITIES IN WHICH WE OPERATE.

Slate is proud to be an Equal Employment Opportunity and Affi­ maitive Action employer. We do not discriminate based upon race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, marital status, parental status, cultural background, organizational level, work styles, tenure and life experiences. Or for any other reason.

Slate is committed to providing reasonable accommodation for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at [e-mail].