PL - Project assistant (m/f/d) - 2026

VTU group; Warszawa; Hybrid; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Private medical insurance fully paid

1–2 days remote work per week

VTU Academy for continuous learning

Extra vacation day after 2 years, up 2

Busuu language learning tools

Work from other VTU offices worldwide

Team-building and sailing trips

Job summary

VTU group in Poland is seeking a technically skilled coordinator to support project management and cross-functional teams. The role focuses on coordinating activities, controlling key figures, preparing reports, and ensuring accurate project data across systems.

You will work with engineering staff, suppliers, and accounting to keep projects on track, with some remote work and opportunities for professional growth within VTU offices around the world.

Qualifications

• At least 2 years of experience in a technical role, preferably within an international engineering organization.
• Completed technical studies; a Bachelor's degree in Engineering would be an advantage
• Good knowledge in English and Polish (written and spoken) is required
• Familiarity with AutoCAD and Autodesk Revit is a plus
• Experience in planning and coordinating project activities with technical understanding of project processes
• Self-motivated, and willing to take responsibility, continuously develop skills, and grow within the organization

Responsibilities

• Providing support to the project management in coordinating project activities and ensuring effective information flow
• Active support of project controlling (e.g. preparation of project key figures, preliminary review of invoices and supplements)
• Coordination of meetings and events as well as their preparation and follow-up
• Registration of ongoing projects in dedicated software’s, including working time allocation, task defining – strong cooperation with accounting and projects team
• Preparation of project-related protocols, reports, and presentations; monitoring project statuses.
• Monitoring and updating the status of project preparation
• Support managing technical documentation related to projects, operating instructions, and manuals
• Entering and keeping data up to date into the systems
• Handling correspondence with suppliers
• Managing project documentation and ensuring project data is kept up to date

Skills

Strong analytical skills

Team-oriented

Hands-on approach

Self-motivated

Willingness to take responsibility

Education

Bachelor's degree in Engineering

Tools

AutoCAD

Autodesk Revit

Job description

• Providing support to the project management in coordinating project activities and ensuring effective information flow
• Active support of project controlling (e.g. preparation of project key figures, preliminary review of invoices and supplements)
• Coordination of meetings and events as well as their preparation and follow-up
• Registration of ongoing projects in dedicated software’s, including working time allocation, task defining – strong cooperation with accounting and projects team
• Preparation of project-related protocols, reports, and presentations; monitoring project statuses.
• Monitoring and updating the status of project preparation
• Support managing technical documentation related to projects, operating instructions, and manuals
• Entering and keeping data up to date into the systems
• Handling correspondence with suppliers
• Managing project documentation and ensuring project data is kept up to date

Requirements:

• At least 2 years of experience in technical role, preferably within an international, engineering organization
• Completed technical studies; a Bachelor's degree in Engineering would be an advantage
• Good knowledge in English and proficiency Polish (written and spoken) is required
• Familiarity with AutoCAD and Autodesk Revit is a plus
• Enjoys working across various disciplines
• Experience in planning and coordinating project activities with technical understanding of project processes
• Team-oriented, with a strong sense of ownership, commitment, and a hands-on approach
• Strong analytical skills
• Self-motivated, and willing to take responsibility, continuously develop skills, and grow within the organization

We offer:

• Private medical insurance fully covered by the employer
• Monthly MultiSport card with partial employer coverage or Sodexo Lunch card
• The option for 1-2 days per week of remote work
• Access to VTU Academy for continuous learning and skill development
• Extra day of vacation after every 2 years of work, up to a maximum of 30 days
• Access to language learning tools like Busuu
• Possibility to work from other VTU offices in the world for up to 2 weeks per year
• Opportunities for professional growth and development in a supportive environment
• A culture that values creativity, innovation, and individual contributions
• Participation in team-building activities, such as biennial sailing trips

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Contact

VTU Engineering Polska sp. z o.o.