Personal Assistant

DOU Polska; Warszawa; On-site; PLN 67,000 - 112,000; Full time

Job summary

SKELAR is seeking a Personal Assistant for SKELAR Platform. You will be the CEO's right hand, keeping dozens of tasks in focus and freeing time for strategic thinking.

You’ll coordinate travel, scheduling, and diverse tasks, while working with internal teams and external partners. Language skills in Ukrainian, Polish, and English are relevant for daily collaboration.

Qualifications

• Need to anticipate the CEO's needs and optimize time.
• Excellent organizational and communication skills.
• Able to multitask under pressure and handle private matters.

Responsibilities

• Execute and coordinate the CEO's operational, administrative, and organizational tasks.
• Support the CEO with personal requests requiring quick decisions.
• Organize business and personal trips end-to-end: flights, hotels, transfers.
• Conduct research and prepare concise conclusions for decision-making.
• Coordinate gifts for partners and colleagues from idea to delivery.
• Find solutions to non-standard tasks with internal teams and external partners.

Skills

Proactivity

Organizational skills

Communication skills

Multitasking

Resilience

Ownership

Job description

What should you know about SKELAR?

It's a venture builder — in other words, a company that builds companies. Together with us, founders create consumer businesses that become leaders in the global EdTech, Mental Health, Petcare, FashionTech, and other markets.

SKELAR's people build tech products that win recognition from Product Hunt, The Webby Awards, and receive thousands of positive reviews on Trustpilot. In total, the tech products of our businesses are used by 10+ million people worldwide. All of this is thanks to strong teams, because our specialists are our core value.

For professional growth, we've created an environment with deep expertise and unlimited opportunities — and we're looking for people who seek challenges.

SKELAR Platform is the venture builder's operational core, helping founders move faster from zero to one. While business teams focus on the product, 15+ Platform teams fully own Legal, Finance, HR, Admin, Talent Acquisition, Communications, IT, and other functions for the entire ecosystem.

We're currently looking for a Personal Assistant at SKELAR Platform.

You’ll become the CEO's right hand — the person who keeps dozens of tasks in focus at once and gives the CEO space to think about strategy rather than logistics.

Challenges You'll Take On

• Execute and coordinate the CEO's operational, administrative, and organizational tasks — from selecting gifts for partners to supporting complex projects;
• Support the CEO with personal requests that require quick decisions, information search, or contractor coordination;
• Organize business and personal trips end-to-end: book flights, hotels, and transfers, prepare itineraries, and plan meetings and business events;
• Conduct research and analyze information on the CEO's requests, prepare comparisons, recommendations, and concise conclusions for decision-making;
• Select and coordinate gifts for partners and colleagues — from idea generation to overseeing procurement and delivery;
• Find solutions to non-standard tasks by working with internal teams, contractors, and external partners.

What Matters To Us

• Ukrainian at C1 level, Polish at B2, English at B1 or higher;
• Proactivity: you can anticipate the CEO's needs and find ways to optimize their time;
• Strong organizational and communication skills;
• Flexibility and efficiency in multitasking, with the ability to quickly prioritize and manage time;
• Resilience under stress and readiness to handle private matters;
• Responsibility and ownership — you drive tasks through to completion without letting them fall through at the execution stage;
• Ability to quickly find information, analyze data, and structure conclusions and recommendations.

At SKELAR, We've Built An Environment For Professional Self-realization

SKELAR Platform. This is the venture builder's operational core, helping founders move faster from zero to one. This lets business teams focus on the product — while 10+ Platform teams own Legal, Finance, HR, Admin, Talent Acquisition, Employer Branding, IT, and other functions.

Networking and knowledge-sharing as part of our culture. Among our colleagues are co-founders who have launched more than one business, as well as some of the strongest specialists on the market. This gives us access to the expertise we need, right at our fingertips.

Exclusive in-house education. We've created our own learning programs for teammates to choose from — from a 2-month school for first-time managers to intensives on AI and professional clubs on development, product management, and more.

Impact on systemic support for Ukraine. We have the SKELAR Foundation, a charitable fund created by SKELAR's own people — and thanks to every employee, we bring important social projects to life. For example, we founded the first accelerator for veterans in Europe and are building a platform to support veterans at the state level.

An ecosystem for productive work. For SKELAR people, we've created spaces that inspire results — with our own gym, climbing wall, green Bali-style zones, and libraries. In spaces where service, safety, and comfort keep pace with our teams' growth, we get a wow experience and work more effectively.

Care for everyday comfort. Breakfasts, lunches, access to sports training in Kyiv or partial compensation for classes in Warsaw, health insurance, paid business trips when the role requires travel, and corporate discounts from partners.

We'll share more at our introductory meeting.

We invite you to build the next big everything at SKELAR with us!