People Operations Specialist

Schneider Electric; Warszawa; Hybrid; PLN 90,000 - 120,000; Full time

Benefits offered by this job

Private medical care

Life insurance

Sports card

Performance bonus

Benefits cafeteria

Job summary

Schneider Electric is hiring a People Operations Specialist in Poland to manage the end-to-end employee lifecycle from onboarding to offboarding. You will maintain accurate HR data, ensure compliance with Polish labor law, and support interns and external workers in collaboration with external agencies.

This role requires strong communication and data accuracy, with a focus on digitalizing HR processes. You will work with HR Partners, Payroll and employees to deliver timely, high-quality HR

Qualifications

• 2–5 years of experience in HR Operations, People Operations or HR administration.
• Good knowledge of Polish labor law and employment documentation.
• Strong data quality focus with organizational and communication skills.

Responsibilities

• Manage end-to-end employee lifecycle processes for Poland, including onboarding, changes and offboarding.
• Prepare and maintain employment-related documentation in line with Polish labor law.
• Ensure accurate and up-to-date employee data in HR systems.
• Coordinate HR processes for interns and external workers with external agencies.
• Act as first point of contact for employees via tickets, chats and other channels.
• Support local HR campaigns and recurring lifecycle activities.
• Collaborate with HR Business Partners and Payroll for timely execution of processes.
• Create and maintain Knowledge Base content for self-service and chat support.
• Identify opportunities to simplify, standardize and digitalize HR processes.

Skills

HR Operations

Polish language

English language

Data quality

Stakeholder management

Job description

About the role

We are looking for a People Operations Specialist to join our team in Poland and support employees throughout their journey with the company.

You will manage key employee lifecycle processes, from onboarding and employment changes through to offboarding, ensuring accurate HR data, compliant documentation and a smooth employee experience.

You will work closely with HR Business Partners, Payroll, employees, managers and external agencies, while also contributing to the continuous improvement and digitalization of our People Operations services.

Location & commitments:

• Warsaw (office at Konstruktorska street),
• Hybrid work model, with a minimum of 2 days per week in the office.
• Smart onboarding with access to e-learning tools
• Growth path – we support your ambitions with development plan.

What will you do?

• Manage end-to-end employee lifecycle processes for Poland, including onboarding, employee changes and offboarding.
• Prepare and maintain employment-related documentation in line with Polish labor law.
• Ensure accurate and up-to-date employee data in HR systems.
• Coordinate HR processes for interns and external workers, including collaboration with external agencies.
• Act as a first point of contact for employees, responding to HR queries through tickets, chats and other support channels.
• Support local HR campaigns and recurring employee lifecycle activities.
• Work closely with HR Business Partners and Payroll to ensure timely and accurate execution of employee processes.
• Create and maintain Knowledge Base content, helping develop employee self-service and chatbot support.
• Identify opportunities to simplify, standardize and digitalize HR processes.

What are we looking for?

• Previous experience in HR Operations, People Operations or HR Administration (2-5 years).
• Good practical knowledge of Polish labor law – required.
• Understanding of Polish employment documentation and employee lifecycle processes.
• Strong attention to detail and focus on data quality and accuracy.
• Good organizational skills and ability to manage multiple priorities.
• Strong communication and stakeholder-management skills.
• Employee-focused and problem-solving mindset.
• Very good Polish and English.
• Interest in digital HR solutions, automation and continuous improvement.

Why join People Operations?

You’ll have the opportunity to combine hands‑on HR operations with employee support, stakeholder collaboration and continuous improvement. It’s a great role for someone who enjoys making HR processes work better, simplifying the employee experience and turning operational knowledge into smart digital solutions.

Our Offer:

• EXCITING JOB in an international company, which is leading the Digital Transformation of Energy Management and Automation, with significant market share,
• DEVELOPMENT - the opportunity to gain valuable work experience in a supportive team of professionals,
• ONBOARDING TRANINGS to help you find your way in our company,
• WIDE CHOICE OF BENEFITS - private medical care, life insurance, sports card, performance bonus, benefits cafeteria with the possibility to exchange points for selected products or services,
• BENEFITS FOR EMPLOYEES’ CHILDREN from the company's social fund,
• ADDITIONAL FAMILY LEAVE - for the birth of a child or adoption, to care for a family member or for bereavement (additional leave beyond the terms of labor law),
• PROJECT WORK OPPORTUNITY (e.g., ambassador programme, mentoring, digitisation projects),
• DIVERSE TEAM - working in a diverse team and the opportunity to use foreign languages in your daily work,
• ACCESS TO TRAINING PLATFORM - training tailored to your needs and career goals,
• RECOGNITION - points that can be exchanged for various products and services,
• PARTICIPATION IN CSR or SUSTAINABILITY PROJECTS - 1 fully paid volunteer day per year,
• EMPLOYEE REFERRAL PROGRAM - have a say in who you work with and get an attractive financial bonus,
• NO FORMAL DRESS CODE - we welcome people as they are and see diversity as a value to the company.

At Schneider, we believe that every employee is a talent who deserves equal opportunities. This means you matter. Every individual needs to feel valued, supported, and treated fairly to do their best work.

Our Total Rewards is our way of saying: “We see you. We value you”. It’s more than just pay and benefits- it’s a meaningful investment in you. It is designed for you to perform, grow, feel safe, and elevate your potential to shine as an impact maker.

Schneider Electric is there when it matters most to you

Our Total Rewards package outlines all the benefits and support you’ll enjoy as part of the Schneider Electric team:

Care for Yourself and Your Family. We ensure you feel secure with benefits that help you and your family thrive: health and life insurance, paid time off, parental and care leave, flexible work options, support for chronic conditions, and confidential counseling for life’s challenges.

Invest and Plan Your Future. We help you plan and invest for the future with competitive pay and programs: your base salary, short-term incentives or sales incentives, opportunities to own company shares, and pension saving matching contribution.

Grow Your Skills and Career. We commit to helping you grow with ongoing performance and development conversations, Senior Talent Program, global career opportunities, access to our Schneider Career Hub for new positions, projects, and mentors, and learning platforms like Coursera to equip you with the skills for today and tomorrow.

Team Up in the Workplace. We encourage teaming up through project opportunities on the Schneider Career Hub, smart ways to collaborate, celebrating contributions via a recognition program, sharing your voice in our engagement survey, and fostering an inclusive, caring workplace.

Support Your Community. We make a difference in your community with volunteer leave, programs through the Schneider Electric Foundation, and initiatives that support youth education.

Looking to make an IMPACT with your career?

When you are thinking about joining a new team, culture matters. At Schneider Electric, our values and behaviors are the foundation for creating a great culture to support business success. We believe that our IMPACT values – Inclusion, Mastery, Purpose, Action, Curiosity, Teamwork – starts with us.

IMPACT is also your invitation to join Schneider Electric where you can contribute to turning sustainability ambition into actions, no matter what role you play. It is a call to connect your career with the ambition of achieving a more resilient, efficient, and sustainable world.

We are looking for IMPACT Makers; exceptional people who turn sustainability ambitions into actions at the intersection of automation, electrification, and digitization. We celebrate IMPACT Makers and believe everyone has the potential to be one.

€40 billion global revenue
+9% organic growth
150 000+ employees in 100+ countries

You must submit an online application to be considered for any position with us. This position will be posted until filled.

Schneider Electric aspires to be the most inclusive and caring company in the world, by providing equitable opportunities to everyone, everywhere, and ensuring all employees feel uniquely valued and safe to contribute their best. We mirror the diversity of the communities in which we operate, and ‘inclusion’ is one of our core values. We believe our differences make us stronger as a company and as individuals and we are committed to championing inclusivity in everything we do.

At Schneider Electric, we uphold the highest standards of ethics and compliance, and we believe that trust is a foundational value. Our Trust Charter is our Code of Conduct and demonstrates our commitment to ethics, safety, sustainability, quality and cybersecurity, underpinning every aspect of our business and our willingness to behave and respond respectfully and in good faith to all our stakeholders. You can find out more about our Trust Charter here

Schneider Electric is an Equal Opportunity Employer. It is our policy to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct.