People administration manager

Bending Spoons; Województwo mazowieckie; À distance; PLN 237 000 - 361 000; Plein temps

Avantages offerts par ce poste

Flexible hours

Remote working

Learning budget

Health insurance

Relocation package

Parental support

Annual retreat

Equity discount

Résumé du poste

Bending Spoons seeks a capable administrator to help launch new offices and oversee HR and administrative operations across jurisdictions. You will coordinate due diligence, onboarding, onboarding and offboarding, and drive automation and AI-enabled workflows to improve experiences.

Join a fast-growing team where benefits include extensive learning, remote work options, and strong growth opportunities across Europe.

Qualifications

• Reasoning ability to solve complex problems from first principles and focus on details that matter.
• Drive with initiative, effort and tenacity; high personal accountability.
• Team spirit: support best ideas, help your team, be reliable and transparent.
• Proficiency in reading, writing, and speaking English at a high level.

Responsabilités

• Coordinate administrative workstreams for new office launches and due diligence on local requirements.
• Steer people-side of administrative operations including acquisitions, reorganizations, and share option plans.
• Ensure compliance with workplace laws and regulations in collaboration with external consultants.
• Develop and implement employee welfare and benefits initiatives cross-functionally.
• Manage job offers, onboarding and offboarding—from negotiation to visa support and admin updates—enhancing candidate experience through automation and AI tools.

Connaissances

Reasoning ability

Drive

Team spirit

Proficiency in English

Description du poste

At Bending Spoons, we’re striving to build one of the all-time great companies. A company that serves a huge number of customers. A company where team members grow to their full potential. A company that functions at unparalleled levels of effectiveness and efficiency. A company that creates value for shareowners at an extraordinary rate. And a company that does so while adhering to high ethical standards. In pursuit of this objective, we acquire and improve digital businesses, not to sell on, but to own and operate for the long term. The transformations we make are often deep—designed to speed up innovation, benefit customers, and strengthen business performance. Here, hierarchy is minimal and teams are small and talent-dense. We operate established products with the ambition, agility, and urgency of a startup. Across the company, we integrate AI deeply into how we work so that human judgment and machine intelligence reinforce each other.

A few examples of your responsibilities

• Support new office launches by coordinating the administrative workstream, conducting due diligence on local requirements, and building and maintaining the administrative blueprint.
• Steer the people side of extraordinary administrative operations including new business acquisitions, internal reorganizations, legal restructuring, and share option plans.
• Stay up to date with workplace international laws and regulations, ensuring compliance and effective enforcement across our organizations, also in collaboration with external consultants.
• Work cross-functionally to develop and implement exceptional employee welfare and benefits initiatives.
• Manage job offers, onboarding, and offboarding end-to-end—from negotiation and visa support to administrative updates—ensuring outstanding experiences while streamlining workflows through automation and AI-enabled tools.

What we look for

• Reasoning ability. Given the necessary knowledge, you can solve complex problems. You think from first principles, and structure your ideas sharply. You resist the influence of biases. You identify and take care of the details that matter.
• Drive. You’re extremely ambitious in everything you do—and your initiative, effort, and tenacity match the intensity of your ambition. You feel deeply responsible for your work. You hold yourself to a high—and rising—bar.
• Team spirit. You give generously and without the expectation of receiving in return. You support the best idea, not your idea. You're always happy to get your hands dirty to help your team. You’re reliable, honest, and transparent.
• Proficiency in English. You read, write, and speak proficiently in English.

What we offer

• Incredibly talented, entrepreneurial teams. You’ll work in small, result-oriented, autonomous teams alongside some of the brightest people in your field.
• An exceptional opportunity for growth. We go to great lengths to hire individuals of outstanding potential—then, our priority is to put them in the ideal position to thrive. Spooners in their 20s lead products worth hundreds of millions of dollars. And if you’ve got what it takes, you’ll soon be playing an essential role in major projects, too.
• All. These. Benefits. Flexible hours, remote working, unlimited backing for learning and training, top-of-the-market health insurance, a rich relocation package, generous parental support, and a yearly retreat to a stunning location. We help each Spooner set up the conditions to do their best work.
• Competitive pay and access to company equity at a discount. Typical annual salary offers range from £56,345 to £85,797 in London and from €54,346 to €82,557 elsewhere in Europe. The lower end of these ranges applies to candidates with little or no relevant experience, while exceptionally experienced candidates may receive offers of up to £196,764 in London or €188,848 elsewhere in Europe. Candidates offered a permanent contract may choose to receive part of their compensation in discounted company equity.

Commitment & contract

Permanent or fixed-term. Full-time.

Location

Milan (Italy), London (UK), Madrid (Spain), Warsaw (Poland), or fully remote from eligible countries.

The selection process

In our screening process, we prioritize verifiable signals of excellence, regardless of seniority. There are no preferential paths beyond what your application demonstrates, and we evaluate every candidate through the same process.

Some people hold back because they feel they lack experience or have an “imperfect” CV. If you like the role and believe you could excel over time, don’t self-reject.

If you pass our screening, you’ll be asked to complete one or more tests. They are challenging, may involve unfamiliar problems, and can take several hours.

To learn more about what to expect throughout the selection process, you can find additional information here.

We set the bar high and won’t extend an offer until we’re confident we’ve found the right candidate. This is why a job may remain open for months or be reposted several times.

We consider all applicants for employment and provide reasonable accommodations for individuals with disabilities—please let us know through this form.

Bending Spoons is a demanding environment. We’re extremely ambitious and we hold ourselves—and one another—to a high standard. While this tends to lead to extraordinary learning, achievement, and career growth, it also requires significant commitment.

To help you ramp up quickly and set yourself up for success, we expect you to spend most days in our Milan office during your first few months with us, regardless of your long‑term work location. It’s the best way to rapidly absorb our company culture and build trust with your new teammates. We’ll support you with generous travel and accommodation assistance. After that, you’re welcome to work from one of our offices, or remotely from approved countries—depending on what we agree at the offer stage.