People administration manager

Bending Spoons; Polska; On-site; PLN 237,000 - 360,000; Full time

Benefits offered by this job

Flexible hours

Remote working

Learning & training budget

Health insurance

Relocation package

Parental support

Annual retreat

Job summary

Bending Spoons is seeking a talented, driven, and collaborative individual to navigate extraordinary administrative operations as the company grows globally. You’ll join small, agile teams and help scale the people function across offices and jurisdictions.

Responsibilities include coordinating office launches, handling acquisitions-related HR tasks, ensuring compliance with international laws, advancing employee welfare, and streamlining onboarding and offboarding with automation and AI-enabled

Qualifications

• What we look for: reasoning ability, drive, team spirit, proficiency in English

Responsibilities

• Coordinate admin workstream for new office launches; perform due diligence on local requirements; update administrative blueprint.
• Oversee admin ops for acquisitions, reorganizations, legal restructuring, and share option plans.
• Monitor international workplace laws and ensure compliance with external consultants.
• Develop and implement employee welfare and benefits initiatives.
• Manage offers, onboarding, and offboarding end-to-end, including visa support and admin updates, with automation and AI tools.

Job description

At Bending Spoons, we’re striving to build one of the all-time great companies. A company that serves a huge number of customers. A company where team members grow to their full potential. A company that functions at unparalleled levels of effectiveness and efficiency. A company that creates value for shareowners at an extraordinary rate. And a company that does so while adhering to high ethical standards.

In pursuit of this objective, we acquire and improve digital businesses, not to sell on, but to own and operate for the long term. The transformations we make are often deep—designed to speed up innovation, benefit customers, and strengthen business performance. Here, hierarchy is minimal and teams are small and talent-dense. We operate established products with the ambition, agility, and urgency of a startup. Across the company, we integrate AI deeply into how we work so that human judgment and machine intelligence reinforce each other.

For a talented, driven, and collaborative individual, working at Bending Spoons is an opportunity to learn, make an impact, and progress their career at an exceptionally high rate. That’s our promise to such a candidate.

We close on acquisitions, restructure legal entities, and harmonize workforces across jurisdictions—often simultaneously, and always at pace. Every business we acquire comes with its own employment framework and organizational complexities—none with a ready-made playbook. You’ll spend far more time navigating new challenges than following established routines, and the situations you’ll face will regularly demand judgment over process. If figuring it out as you go sounds more exciting than daunting, this is the right place for you.

A few examples of your responsibilities

• Support new office launches by coordinating the administrative workstream, conducting due diligence on local requirements, and building and maintaining the administrative blueprint.
• Steer the people side of extraordinary administrative operations including new business acquisitions, internal reorganizations, legal restructuring, and share option plans.
• Stay up to date with workplace international laws and regulations, ensuring compliance and effective enforcement across our organizations, also in collaboration with external consultants.
• Work cross-functionally to develop and implement exceptional employee welfare and benefits initiatives.
• Manage job offers, onboarding, and offboarding end-to-end—from negotiation and visa support to administrative updates—ensuring outstanding experiences while streamlining workflows through automation and AI-enabled tools.

What we look for

• Reasoning ability. Given the necessary knowledge, you can solve complex problems. You think from first principles, and structure your ideas sharply. You resist the influence of biases. You identify and take care of the details that matter.
• Drive. You’re extremely ambitious in everything you do—and your initiative, effort, and tenacity match the intensity of your ambition. You feel deeply responsible for your work. You hold yourself to a high—and rising—bar.
• Team spirit. You give generously and without the expectation of receiving in return. You support the best idea, not your idea. You're always happy to get your hands dirty to help your team. You’re reliable, honest, and transparent.
• Proficiency in English. You read, write, and speak proficiently in English.

What we offer

• Incredibly talented, entrepreneurial teams. You’ll work in small, result-oriented, autonomous teams alongside some of the brightest people in your field.
• An exceptional opportunity for growth. We go to great lengths to hire individuals of outstanding potential—then, our priority is to put them in the ideal position to thrive. Spooners in their 20s lead products worth hundreds of millions of dollars. And if you’ve got what it takes, you’ll soon be playing an essential role in major projects, too.
• All. These. Benefits. Flexible hours, remote working, unlimited backing for learning and training, top-of-the-market health insurance, a rich relocation package, generous parental support, and a yearly retreat to a stunning location. We help each Spooner set up the conditions to do their best work.
• Competitive pay and access to company equity at a discount. Typical annual salary offers range from £56,345 to £85,797 in London and from €54,346 to €82,557 elsewhere in Europe. The lower end of these ranges applies to candidates with little or no relevant experience, while exceptionally experienced candidates may receive offers of up to £196,764 in London or €188,848 elsewhere in Europe. Candidates offered a permanent contract may choose to receive part of their compensation in discounted company equity.

Commitment & contract

Permanent or fixed-term. Full-time.

Location

Milan (Italy), London (UK), Madrid (Spain), Warsaw (Poland), or fully remote from eligible countries.

Some people hold back because they feel they lack experience or have an “imperfect” CV. If you like the role and believe you could excel over time, don’t self-reject.

We set the bar high and won’t extend an offer until we’re confident we’ve found the right candidate. This is why a job may remain open for months or be reposted several times.

We consider all applicants for employment and provide reasonable accommodations for individuals with disabilities—please let us know through this form.

Bending Spoons is a demanding environment. We’re extremely ambitious and we hold ourselves—and one another—to a high standard. While this tends to lead to extraordinary learning, achievement, and career growth, it also requires significant commitment.

To help you ramp up quickly and set yourself up for success, we expect you to spend most days in our Milan office during your first few months with us, regardless of your long-term work location. It’s the best way to rapidly absorb our company culture and build trust with your new teammates. We’ll support you with generous travel and accommodation assistance. After that, you’re welcome to work from one of our offices, or remotely from approved countries—depending on what we agree at the offer stage.