Payroll Specialist

KonnectCX; Polska; Hybrid; PLN 90,000 - 140,000; Full time

Job summary

KonnectCX is seeking a detail-oriented Payroll Specialist to join our growing team. You will process payroll accurately and on time for a global, remote workforce, ensuring compliance with local labor laws and internal policies.

You will support HR operations, onboard candidates, maintain employee records, and build dashboards in Power BI to deliver payroll metrics to leadership. Excellent English communication and strong confidentiality are essential.

Qualifications

• Bachelor’s degree in Accounting, Human Resources, Business Administration, or related field.
• 2+ years of payroll processing and HR support experience.
• Strong knowledge of payroll regulations, labor laws, and compliance standards.
• Hands-on experience with payroll software (e.g., Deel, ADP, or similar).
• Proficiency in Excel/Google Sheets, including macros and queries, and ability to build dashboards in Power BI.
• Experience with e-signature platforms (Signwell or equivalent).
• Solid understanding of HR processes including candidate onboarding and employee records management.
• Excellent communication skills in English.
• High attention to detail and ability to handle confidential information.

Responsibilities

• Process and administer payroll accurately and on time, ensuring compliance.
• Verify employee hours, salaries, benefits, and deductions before processing.
• Maintain up-to-date payroll records and employee data in HRIS and payroll platforms.
• Manage employee onboarding processes, including digital documentation and e-signatures.
• Serve as a point of contact for payroll inquiries.
• Reconcile payroll reports and generate payroll metrics for management.
• Build payroll/HR dashboards and reports in Power BI for leadership.
• Collaborate with HR on new hires, offboarding, and data changes.
• Assist in compliance audits and payroll documentation.
• Continuously optimize payroll/HR processes through automation and system improvements.

Skills

Payroll processing

HR support

Excel macros

Power BI

e-signature tools

HRIS/employee data

English communication

Remote collaboration

Education

Bachelor's degree in Accounting/HR/Business Administration

Tools

Deel

ADP

Signwell

Power BI

Job description

KonnectCX is seeking a detail-oriented and reliable Payroll Specialist to join our growing team. This role is critical in ensuring accurate, timely, and compliant payroll processing while also supporting HR operations such as candidate onboarding and employee data management. The Payroll Specialist will work closely with leadership, HR, and employees to deliver seamless payroll services, maintain compliance with labor laws, and provide a positive employee experience.

Requirements

Bachelor’s degree in Accounting, Human Resources, Business Administration, or related field.

2+ years of experience in payroll processing and HR support (preferably in a BPO, remote-first, or service-oriented environment).

Strong knowledge of payroll regulations, labor laws, and compliance standards.

Hands-on experience with payroll software (e.g., Deel, ADP, or similar).

Proficiency in Excel/Google Sheets, including advanced use of macros and queries, and ability to build dashboards and reports in Power BI.

Experience with digital tools such as e-signature platforms (Signwell or equivalent).

Solid understanding of HR processes including candidate onboarding and employee records management.

Excellent communication skills in English (bilingual is a plus).

High attention to detail, confidentiality, and the ability to manage sensitive information with discretion.

Strong organizational and time management skills.

Responsibilities

Process and administer payroll accurately and on time, ensuring compliance with company policies and statutory regulations.

Verify employee hours, salaries, benefits, and deductions before processing.

Maintain up-to-date payroll records and employee data in HRIS and payroll platforms (Deel or similar).

Manage employee onboarding processes, including digital documentation, contracts, and e-signature workflows.

Act as a point of contact for employee inquiries regarding payroll, deductions, benefits, and payment issues.

Reconcile payroll reports, prepare summaries, and generate payroll-related metrics for management.

Build payroll and HR dashboards, data visualizations, and custom reports in Power BI for leadership review.

Collaborate with HR on new hire setups, offboarding, and employee data changes impacting payroll.

Assist in compliance audits, internal reviews, and maintaining proper payroll documentation.

Continuously optimize payroll and HR processes through automation, reporting, and system improvements.

Nice to Have

Experience in a remote-first or BPO environment.

Familiarity with global or regional payroll practices.

Exposure to HRIS/ATS systems and digital workflow tools.

Payroll or HR certification (CPP, SHRM, HRCI, or equivalent).

Knowledge of employee engagement and retention strategies.

Working Conditions

Remote role – flexibility to work from home with reliable internet connectivity.

Full-time position with standard working hours aligned to U.S. EST time zone.

Collaboration across multicultural, global teams.

Supportive work environment with opportunities for growth and professional development.