Payroll Specialist

Gates Corporation; Legnica; On-site; PLN 56,000 - 89,000; Full time

Job summary

Gates Corporation in Legnica, Poland, is seeking a Payroll Specialist to ensure accurate and compliant payroll processing in line with Polish regulations. You will support employees, manage benefits, and coordinate data inputs for timely payroll delivery.

The role requires 2–4 years of payroll experience, fluent Polish and English, and strong MS Office skills. Knowledge of payroll systems such as TETA HR and PŁATNIK is essential.

Qualifications

• 2–4 years of experience in a similar payroll position.
• Fluent Polish and English (B1–B2).
• Strong knowledge of MS Office, especially Excel.
• Practical experience with payroll systems (e.g., TETA HR, PŁATNIK).
• Higher education in Finance, Accounting, Economics, or related field is an advantage.
• Good knowledge of Polish labor law, social security, and tax regulations.

Responsibilities

• Prepare and process payroll calculations for employees (employment contracts and civil law agreements).
• Ensure accurate processing of absences, benefits, and other payroll-related elements.
• Manage employee benefits (sports card, private medical care, insurance).
• Coordinate payroll data inputs, including working time, absences, and bonuses.
• Prepare and reconcile payroll reports, including accounting postings and SOX-related reports.
• Handle settlements with external authorities (ZUS, US, PFRON) in compliance with legal requirements.
• Prepare statutory reports and declarations, including submissions to GUS.
• Provide ongoing support to employees by issuing certificates and payslip explanations.
• Collaborate with HR, Finance, and external stakeholders to ensure smooth payroll operations.

Skills

Payroll processes knowledge

Polish labor law

Data accuracy

Analytical skills

Confidential data handling

Fluent Polish

English (B1–B2)

Education

Bachelor’s in Finance/Accounting/Economics or related field

Tools

MS Excel

MS Office Suite

Payroll systems (TETA HR, PŁATNIK)

Job description

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Are you inspired by challenging the status quo? Do you thrive in collaborative environments that drive results? If so, Gates could be for you.
Gates is a leading manufacturer of application-specific fluid power and power transmission solutions. We push the boundaries of material science to engineer solutions that continually exceed customer expectations.
Let's simplify it, think belts and hoses. Found in motorcycles, conveyor belts, cars, tractors, blenders, vacuum cleaners, bicycles, & 3D printers just to name a few. Because why not do it all?

What to Expect

Located in Legnica, we proudly operate the largest Gates facility in Europe and the second largest worldwide. Our site comprises three key operations: belt production, hose manufacturing, and a distribution center. Altogether, we employ over 1,200 people, making us one of the region’s most significant employers.

As part of our team, thePayroll Specialist is responsible for ensuring accurate and compliant payroll operations in line with Polish regulations and internal policies. This role plays a key part in delivering smooth and timely payroll processes, maintaining data accuracy, and supporting employees in all payroll-related matters.

Essential Duties and Responsibilities

• Prepare and process payroll calculations for employees (employment contracts and civil law agreements), including all salary components
• Ensure accurate processing of absences, benefits, and other payroll-related elements
• Manage employee benefits (sports card, private medical care, insurance)
• Coordinate payroll data inputs, including working time, absences, and bonuses, ensuring accuracy and completeness
• Prepare and reconcile payroll reports, including accounting postings (PK), payroll summaries, vacation accruals, and SOX-related reports
• Handle settlements with external authorities (ZUS, US, PFRON) in compliance with legal requirements
• Prepare statutory reports and declarations, including submissions toGUS
• Provide ongoing support to employees by issuing certificates, explaining payslips, and resolving payroll-related inquiries
• Collaborate closely with HR, Finance, and external stakeholders to ensure smooth payroll operations

Job Profile

• Builds knowledge of payroll processes, systems, and organizational structure
• Solves routine payroll-related issues using established procedures and guidelines
• Works with a moderate level of supervision while taking ownership of assigned tasks
• Applies knowledge of payroll regulations and company policies to ensure compliance and accuracy
• Maintains high attention to detail and data quality in all activities
• Communicates clearly and effectively with internal stakeholders and employees

Keys to Success

Solid understanding of payroll processes, Polish labor law, and taxation

Strong analytical skills and attention to detail

Ability to work with confidential data with integrity and professionalism

Capability to manage multiple tasks and deadlines in a structured manner

Willingness to continuously develop knowledge and skills

Supervisory Responsibilities

None

May provide guidance and support to less experienced team members

Requirements and Preferred Skills

2–4 years of experience in a similar payroll position

Fluent Polish and English B1–B2

Strong knowledge of MS Office, especially Excel

Practical experience with payroll systems (e.g., TETA HR, PŁATNIK)

Higher education in Finance, Accounting, Economics, or a related field is an advantage

Good knowledge of Polish labor law, social security, and tax regulations

Why Gates?

Founded in 1911 in Denver, Colorado, Gates is publicly traded on the NYSE. While we might operate in a vast amount of time zones we operate as 'One Gates' and have a common goal of pushing the boundaries of materials science. We invest in our people, bringing real-world experience that enables us to solve our customers' diverse challenges of today and anticipate those of tomorrow.

Gates is an Equal Opportunity and is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of race, sex, color, religion, age, disability, pregnancy, citizenship, sexual orientation, gender identity, national origin, protected veteran status, genetic information, marital status, or any other consideration defined by law.

GDPR: Gates are committed to protecting your private data. Please see below the link to our Job Applicants Privacy Statement which we would ask you to read in full. By applying for this position, you confirm that you have read, understood and accepted this policy.