Payroll Process Lead

Capgemini; Kraków; Hybrid; PLN 134,000 - 201,000; Full time

Benefits offered by this job

Medicover medical care

Private life insurance

Sports card

Hybrid working model

Job summary

Capgemini Polska is seeking a payroll specialist to ensure accurate, compliant, and efficient payroll operations for 500+ employees. You will influence process improvements and provide data-driven insights to managers across the organization.

You will lead payroll implementations, resolve complex issues, and support transitions while mentoring junior team members. Strong Excel skills and experience with SAP HR or TETA are valued, and English proficiency is required.

Qualifications

• Polish payroll operations experience for 500+ employees with compliance.
• Experience leading payroll implementations and transitions.
• Multiple years in payroll or HR operations with strong performance.
• Strong Excel skills and HR systems knowledge such as SAP HR or TETA.

Responsibilities

• Review payroll processes for compliance, accuracy, and efficiency.
• Provide insights and reporting to managers for decision-making.
• Lead payroll implementations and resolve complex issues; optimize end-to-end processes.
• Support the team leader with training and guidance for junior staff.
• Prepare reports and analyses as required.

Skills

Polish payroll

End-to-end payroll

Data analysis

Excel advanced

English proficiency

Project management

Tools

SAP HR

TETA

Job description

Choosing Capgemini means choosing a company where you will be empowered to shape your career in the way you’d like, where you’ll be supported and inspired by a collaborative community of colleagues around the world, and where you’ll be able to reimagine what’s possible. Join us and help the world’s leading organizations unlock the value of technology and build a more sustainable, more inclusive world.

Your role

In this role, you ensure accurate, compliant, and efficient payroll operations while actively shaping and improving end‑to‑end payroll processes. You have a direct impact on organizational stability, risk mitigation, and decision‑making by delivering reliable data, insights, and expert support to managers. By leading payroll implementations, resolving complex issues, and supporting payroll transitions, you drive continuous improvement, operational excellence, and trust in payroll outcomes across the company.

• Reviewing payroll processes to ensure compliance, accuracy, and operational efficiency, and recommending improvements.
• Providing expert support to managers through insights, reporting, and contribution to operational and strategic decision‑making
• Independently addressing and resolving complex payroll issues, leading implementations, optimizing end‑to‑end processes, driving payroll improvements, and supporting payroll transitions.
• Supporting the team leader in delivering substantive training and guidance to less experienced team members
• Preparing reports and analyses as required.

Your profile

• Proven experience in polish payroll operations, including preparing and submitting settlements for organizations of 500+ employees while ensuring full legal and regulatory compliance.
• Experience in leading payroll implementations, optimizing end‑to‑end processes, driving payroll improvements, and supporting payroll transitions.
• Several years of professional experience in payroll or HR operations, demonstrating strong expertise and consistent, high‑quality performance.
• Strong ability to work independently, prioritize tasks effectively, and manage responsibilities.
• Advanced proficiency in Excel (e.g., pivot tables, advanced formulas, data analysis tools) and experience working with HR systems such as SAP HR, TETA, or similar.
• Good command of English, both written and spoken.
• Background in project or team management is not required but will be considered a strong advantage

What You’ll love about working here

• Well-being culture: medical care with Medicover, private life insurance, and Sports card. But we went one step further by creating our own Capgemini Helpline offering therapeutical support if needed and the educational podcast 'Let's talk about wellbeing' which you can listen to on Spotify.
• Access to over 70 training tracks with certification opportunities (e.g., GenAI, Excel, Business Analysis, Project Management) on our NEXT platform. Dive into a world of knowledge with free access to Education First languages platform, TED Talks and Udemy Business materials and trainings.
• Continuous feedback and ongoing performance discussions thanks to our performance management tool GetSuccess supported by a transparent performance management policy.
• Enjoy hybrid working model that fits your life - after completing onboarding, connect work from a modern office with ergonomic work from home, thanks to home office package (including laptop, monitor, and chair). Ask your recruiter about the details.

Get to know us

Capgemini is committed to diversity and inclusion, ensuring fairness in all employment practices. We evaluate individuals based on qualifications and performance, not personal characteristics, striving to create a workplace where everyone can succeed and feel valued.

Do you want to get to know us better? Check our Instagram — @capgeminipl or visit our Facebook profile — Capgemini Polska. You can also find us on YouTube.

About Capgemini

Capgemini is an AI-powered global business and technology transformation partner, delivering tangible business value. We imagine the future of organizations and make it real with AI, technology and people. With our strong heritage of nearly 60 years, we are a responsible and diverse group of over 420,000 team members in more than 50 countries. We deliver end-to-end services and solutions with our deep industry expertise and strong partner ecosystem, leveraging our capabilities across strategy, technology, design, engineering and business operations. The Group reported 2025 global revenues of €22.5 billion.