Payroll and HR Administration Specialist

Linklaters; Województwo mazowieckie; Hybrid; PLN 168,000 - 253,000; Full time

Job summary

A leading global law firm in Poland is seeking an experienced payroll and HR administration professional to join their local People team. In a hybrid work model, you will manage payroll data entry and collaborate with HR teams to ensure efficient delivery of services. The ideal candidate will have over 2 years of experience, strong analytical skills, and be fluent in Polish, with a minimum B2 level in English. Benefits include private medical care and a fitness center.

Benefits

Private medical care

Free in-house fitness centre

Life insurance

Worldwide travel insurance

Multisport card or subsidised travel card

Wide range of training opportunities

Qualifications

• Have 2+ years of experience in payroll and HR administration.
• Demonstrate excellent analytical, organisational, and customer service skills.
• Are proficient in MS Office and HR/payroll systems like Workday, Macrologic.
• Show initiative and problem-solving skills.
• Have a commitment to continuous learning and development.
• Use Polish fluently and English at minimum B2 level.

Responsibilities

• Lead payroll data entry and employee life cycle administration.
• Ensure efficient payroll processing and HR support services.
• Collaborate with HR teams and benefit providers.
• Monitor data quality and compliance.
• Support team members in achieving goals.

Skills

Payroll and HR administration

Analytical skills

Organisational skills

Customer service skills

Initiative

Problem-solving

Fluent Polish

English (min B2 level)

Education

2+ years of experience in payroll and HR administration

Tools

MS Office

HR/payroll systems (e.g. Workday, Macrologic)

Job description

Work arrangements:

Hybrid model work: 2 days per from the office located in Warsaw next to Rondo ONZ

Contract: contract of employment

Working hours: 9:00-17:15

About the Team

Join our local People team within Linklaters Global Solutions, responsible for delivering Payroll and HR administration support. Collaborating with HR colleagues, managers, partners and external providers, our team covers the full employee life cycle, payroll inputs and benefits administration.

You will be responsible for

• Leading and managing payroll data entry and employee life cycle administration.
• Ensuring efficient delivery of payroll processing and HR support services.
• Collaborating with HR teams, employees, partners and benefit providers.
• Monitoring and reporting on HR and payroll data quality and compliance.
improve accuracy, efficiency and employee experience.
• Supporting team members in achieving service level and project goals.
• Maintaining knowledge of payroll regulations, HR processes and systems.
• Have 2+ years of experience in payroll and HR administration.
• Demonstrate excellent analytical, organisational and customer service skills.
• Are proficient in MS Office and HR/payroll systems (e.g. Workday, Macrologic).
• Show initiative and problem-solving skills.
• Have a commitment to continuous learning and development.
• Use Polish fluently and English at minimum B2 level.

Benefits

Joining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution you'll be making to our success. These include:

• Private medical care
• Free in-house fitness centre
• Life insurance
• Worldwide travel insurance for business and non-business travel
• Benefit Multisport club card or subsidised travel card
• Wide range of training opportunities

About Linklaters

Linklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional.

We look not only for brilliant minds, but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial, and responsible mind-set we aim to bring to every interaction.

Ours is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair, and open atmosphere.

We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias, because we want everyone to feel that they belong. This is vital to our ability to work as one team, with a common mind-set.

We recognise that one size does not fit all. Our goal is to embed flexibility across our firm by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further.

What sets us apart

At Linklaters

• We offer a truly global work experience and the opportunity to be involved in strategic projects that drive innovation and shape the future of our business
• We belong to a firm that embodies its corporate social, environment and governance responsibility commitments
• We celebrate diversity, equity and inclusion so our people can bring themselves to work
• We advocate speak-up culture to empower our people in sharing their voices and an open-door policy to ensure they are listened to
• We invest in custom-fit career paths for our people in line with their talents and aspirations
• We provide agile working solutions to meet the changing needs of our people and our business
• We are committed to people first relationships based on mutual trust, respect and appreciation
• We support the health and wellbeing of our people, providing a safe space to talk about emotions and mental health with access to expert advice as needed
• We invest in developing leaders of the future who demonstrate emotional intelligence and a passion to discover, coach and develop the talents of others

Technical Skills

This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.