On-Site Office Services & Reception Coordinator

Fragomen; Warszawa; On-site; PLN 60,000 - 100,000; Full time

Benefits offered by this job

Private Medical Insurance

Pension scheme

Access to e-learning platform

Job summary

Fragomen is seeking an Office Services Coordinator & Receptionist for the Warsaw office on-site. You will cover postal/document management, office administration, financial tasks via Emburse, and receptionist duties while supporting travel and events.

The role reports to the Office Services Manager within the Office Services team. Ideal candidates have administrative or customer-service background, strong organization, and English language skills.

Qualifications

• Relevant administrative, office support experience is a plus; career starters welcome.
• Attention to detail, time management and strong communication skills are essential.
• English language skills required.

Responsibilities

• Postal/Document Management: Scan, file, and notify caseworkers of arrivals.
• Office Administration: manage stock, place orders, book staff travel.
• Financial Administration: process invoices and receipts via Emburse; support reconciliations.
• Reception: welcome visitors, answer calls, manage meeting rooms and bookings.
• Event Planning & Coordination: assist with internal and client events.

Skills

Attention to detail

Time management

Communication skills

English language

Proactive learner

Tools

Word processing

Internet

Email systems

Job description

Fragomen is seeking an Office Services Coordinator & Receptionist for the Warsaw office on-site. You will cover postal/document management, office administration, financial tasks via Emburse, and receptionist duties while supporting travel and events.

The role reports to the Office Services Manager within the Office Services team. Ideal candidates have administrative or customer-service background, strong organization, and English language skills.