Office Manager (Warehouse)

AJAX-System; Łódź; On-site; PLN 38,000 - 58,000; Full time

Benefits offered by this job

Health insurance

Strong team

Ambitious tasks

Zero bullshit culture

Career development

Job summary

Ajax Systems, a leading security system manufacturer, seeks an Office Administrator to support warehouse and logistics operations in Poland. You will manage supplier relationships, assist with shipments, and work across HR coordination with the Warsaw office, using 1C/WMS/ERP and Google Workspace.

We value strong organizational skills, reliability, and bilingual communication (Polish and English). The role offers a collaborative team environment, room for growth, and a practical approach to

Qualifications

• 2+ years of experience in office management, ideally within a warehouse environment.
• Exposure to inventarisation, shipments, loading & unloading.
• Experience with WMS/ERP systems, familiarity with some task management, tickets and other tools
• Confident user of Google Workspace or O365
• Strong organization skills, you are also a responsible and attentive person
• Polish and English: B2+ level

Responsibilities

• Office administration and maintenance: Search and select suppliers for office needs, ask for offers, compare prices and terms, and support the approval process.
• Logistics and warehouse related: Cooperating with the transport department and carriers; supervising the unloading and loading of goods to and from transport vehicles; coordinating the quality and efficiency of picking and shipments.
• Administrative: Checking and preparing documents, working in 1C/WMS/ERP systems; cooperating with HR at the Warsaw office; other tasks assigned by Manager.

Skills

Office management

Polish English (B2+)

Strong organization

Attention to detail

Tools

WMS/ERP systems

Google Workspace

1C

Job description

Ajax Systems is an international tech company and the largest manufacturer of security systems
in Europe, with over 4.5 million end users and 330K PRO users in more than 180 countries
worldwide. The company offers end-to-end solutions for protecting homes and businesses оf
any scale. To date, Ajax product portfolio includes 280 devices for intrusion protection, video
surveillance, fire and life safety, and comfort and automation. The company employs 5,000
specialists.

Ajax Systems production includes four factories, two of which are located in Ukraine, one in
Turkey and one in Vietnam. At the same time, the company's certification according to the ISO
14001 standard ensures a minimal impact of production on the environment. The selection of
components for Ajax device manufacturing is determined by the presence of manufacturer
declarations confirming compliance with RoHS requirements.

The company emerged against the backdrop of revolution and war. That's why resilience is the
cornerstone of the brand's DNA, and the fight against evil by creating the best security and
automation devices is Ajax's unwavering mission.

Qualifications:

• 2+ years of experience in office management, ideally within a warehouse environment
• Exposure to inventarisation, shipments, loading & unloading
• Experience with WMS/ERP systems, familiarity with some task management, tickets and other tools
• Confident user of Google Workspace or O365
• Strong organization skills, you are also a responsible and attentive person
• Polish and English: B2+ level

Key Responsibilities:

• Office administration and maintenance:
  • Search and select suppliers for office needs: stationery, office supplies, cleaning services, small repairs, water/coffee, other office services.
  • Ask for offers, compare prices and terms, and support the approval process.
  • Control service quality and keep a supplier contact list.
• Logistics and warehouse related:
  • Cooperating with the transport department and carriers
  • Supervising the unloading and loading of goods to and from transport vehicles
  • Coordinating the quality and efficiency of picking and shipments
• Administrative:
  • Checking and preparing documents, working in 1C/WMS/ERP systems.
  • Cooperating with HR at the Warsaw office, including sharing information on regulations, working time, documentation, and related matters
  • Other relevant tasks assigned by Manager

We offer:

• Health insurance
• A strong and well-coordinated team of professionals.
• Ambitious tasks and challenges.
• A zero bullshit culture.
• Opportunity to work with the most recognized security system and develop your career.

Join Ajax Systems!