Office Administrator

Adtran; Gdynia; On-site; PLN 120,000 - 180,000; Full time

Job summary

A leading technology company in Gdynia is looking for an Office Assistant to streamline front desk operations and support the Facility department. The role involves handling correspondence, organizing meetings, and ensuring office supplies are stocked. Ideal candidates will have 1–3 years of experience in office administration and strong organizational skills. Fluency in Polish and an intermediate level of English are required. The position offers stable employment with added benefits like a Multisport Card and private health care.

Benefits

1 additional vacation day

English lessons during working hours

Internal training program

Paid employee referral program

Private Health Care

Access to sports activities

Modern office facilities

Qualifications

• 1-3 years of experience in office administration or reception.
• Ability to translate business requirements into operational requirements.
• Knowledge of ISO certification is a plus.

Responsibilities

• Ensure smooth operation of the front desk and office.
• Coordinate front desk activities compliance with company policies.
• Maintain cleanliness and tidiness of office facilities.

Skills

Organizational skills

Problem-solving skills

Time management skills

Fluency in Polish

Intermediate English

Tools

MS Office

Job description

Office Administrator page is loaded## Office Administratorlocations: Gdynia, Polandtime type: Full timeposted on: Posted 2 Days Agojob requisition id: R005171**Welcome!**Our Growth is Creating Great Opportunities! Our team is expanding, and we want to hire the most talented people we can. Continued success depends on it! Once you've had a chance to explore our current open positions, apply to the ones you feel suit you best and keep track of both your progress in the selection process, and new postings that might interest you! Thanks for your interest in working on our team!**Principle duties and essential functions**We are looking for an **Office Assistant** to join our **Facility** team in Gdynia!The primary responsibility of the Office Assistant will be to ensure the smooth operation of the front desk and office and to be a partner to the Facility department.**Other tasks and responsibilities*** Coordinating front desk and office activities and operations to ensure efficiency and compliance with company policies* Receiving and serving guests and customers* Preparing official letters* Segregating and archiving of letters and documents* Compiling documentation and preparing presentations for auditors* Handling incoming and outgoing correspondence* Supporting the organization of conferences, business meetings and business trips* Keeping a stock of office supplies and placing the orders/making purchases when necessary* Updating the necessary databases* Reporting to Waste Database and others when necessary* Communication with other companies and state institutions* Contact with an internal client (employees, other sites of the company)* Maintaining the cleanliness and tidiness of the office facilities* Supporting the Facility department and other departments depending on needs* Taking care of the good atmosphere and organization of work**Knowledge, skills, and experience required*** 1-3 years of experience in office administration, reception desk or other administrative roles* Highly developed organizational, problem-solving and time management skills* Ability to understand the business requirements, user needs and translate them into operational requirements* Knowledge of MS Office* Category B driving license - nice to have* Fluency in Polish language* Intermediate level of English language* Knowledge of ISO certification - nice to have**Compensation and Benefits*** Stable employment conditions based on an employment contract* 1 additional vacation day for all, and 1 extra after 10 years being with us* English lessons during working hours* Internal training program to support your training needs* Paid employee referral program* Multisport Card* 3% employer contribution to PPK* Private Health Care at Medicover (extended package for employees and possibility to enroll family members)* Strong team-oriented and friendly work culture* Access to various sports activities and events* Modern office (well-equipped gym and playroom) close to the SKM/PKM stations