Office Administration Specialist

Alfa Laval Corporate AB; Kraków; On-site; PLN 50,000 - 70,000; Full time

Job summary

A global technology company in Kraków is looking for an Office Administration Specialist to manage office operations and vendor relationships. You'll be the first point of contact for employees and enhance the workplace atmosphere. The ideal candidate has relevant experience, strong communication skills, and proficiency in English. This role offers an attractive salary and benefits package, including private medical care and a lunch card.

Benefits

Private medical care for you and your family

Life insurance

Lunch card

Access to MyBenefit platform (Multisport or other vouchers)

Annual integration events

Qualifications

• Minimum 1 year of relevant experience in office, facility, or administrative roles.
• Proactive, responsive, and resourceful approach.
• Full-time availability at the office, with a start time between 8:00 and 9:00.

Responsibilities

• Serve as the first point of contact for employees on administrative topics.
• Organize reception, office facilities, and company documentation.
• Coordinate customer and guest visits, including logistics and accommodation.

Skills

Proficiency in English (written and verbal)

Strong communication and interpersonal skills

Ability to multitask and meet deadlines under pressure

Solid computer skills, especially with MS Office

Discretion in handling sensitive information

Job description

Every day, we get opportunities to make a positive impact – on our colleagues, partners, customers and society. Together, we’re pioneering the solutions of the future and unlocking the full potential of precious resources. Trusted to act on initiative, we challenge conventional thinking to develop world-leading technologies that inspire progress in vital areas, including energy, food, water and shipping.

About the Role

As our Office Administration Specialist, you’ll be the first point of contact for employees and visitors regarding office and administrative matters. You’ll play a key role in ensuring smooth daily operations, managing vendor relationships, and fostering a welcoming and positive atmosphere in the workplace.

Key Responsibilities

• Serve as the first point of contact for employees on office, facility, and administrative topics
• Organize reception, office facilities, and company documentation
• Manage relationships with external vendors (e.g., office supplies, equipment)
• Handle incoming and outgoing correspondence, including prioritizing daily mail
• Coordinate customer and guest visits, including logistics, accommodation, catering, and bookings
• Arrange domestic and international travel
• Contribute to a positive and engaging office environment

What You Bring

• Minimum 1 year of relevant experience in office, facility, or administrative roles
• Proficiency in English (written and verbal)
• Strong communication and interpersonal skills
• Proactive, responsive, and resourceful approach
• Ability to multitask and meet deadlines under pressure
• Discretion in handling sensitive and confidential information
• Solid computer skills, especially with MS Office
• Full-time availability at the office, with a start time between 8:00 and 9:00

What We Offer

• An open and collaborative work environment with room to influence your role
• Attractive salary and benefits package, including:
  • Private medical care for you and your family
  • Life insurance
  • Lunch card
  • Access to MyBenefit platform (Multisport or other vouchers)
• No formal dress code
• Annual integration events
• Opportunities for employee volunteering and CSR projects

We are located at Przybyszewskiego 56, Kraków (Bronowice). We care about diversity, inclusion and equity in our recruitment processes.