O2C Senior Specialist - Billing

TMF Group; Katowice; Hybrid; PLN 100,000 - 167,000; Full time

Benefits offered by this job

Private medical care

Life insurance

Multikafeteria program co-financing (e

Language platform access

Mental health & well-being platform

Holiday social fund co-financing

Charity project opportunities

Job summary

TMF Group seeks a Senior Billing Specialist to manage day-to-day invoicing and financial reporting for clients across service lines. The role emphasizes accuracy, timeliness, and adherence to contract terms, while coordinating with TMF offices and internal groups to ensure seamless billing processes.

You will handle invoice validation, client communications, and support audits. The position offers hybrid work with two days in Katowice and a range of employee benefits in a dynamic, international

Qualifications

• Minimum 3 years of working experience in similar roles.
• Good written and verbal English language skills (B2).
• Confidentiality and trustworthiness.
• Excellent ability to organize and coordinate tasks.
• Proficient with Microsoft Office, especially Excel and Word.
• Practical experience in Dynamics 365.
• Able to work independently and under pressure.
• Strong problem analysis and problem-solving skills.

Responsibilities

• Work for Invoicing team and will take care of billing activities for TMF’s clients.
• Coordination of client and internal billing processes, invoice validation and approval wherever applicable, debtor coordination activities.
• Review and evaluate financial aspects in contracts to ensure billing is in line with agreed contracts.
• Establish and maintain relationship with respective TMF Local offices & other group functions by serving as a single point of contact for all billing related matter for managed clients.
• Submit invoices to TMF’s clients through email/ client portal.
• Communicate billing related information to all stakeholders as and when required.
• Support internal and external audits by providing billing documentation, explanations and reconciliations.
• Minimum 3 years of working experience in similar roles.
• Flexi-time and hybrid working; convenient central location of the office; international environment; private medical care and life insurance.

Skills

Billing procedures

Client coordination

English (B2)

Excel/Word

Dynamics 365

Tools

Dynamics 365

Job description

TMF Group is a leading provider of administrative services, helping clients invest and operate safely around the world.

As we’re a global company with 11,000+ colleagues based in over 125 offices across 87 jurisdictions, We actively seek out people with the talent and potential to flourish at TMF Group, whatever their background, and offer job opportunities to the broadest spectrum of people. Once on board we nurture and promote talented individuals, making sure that senior positions are open to all.

We have been present in Poland for over 20 years, helping our clients from offices in Warsaw and Katowice, where more than 700 people already work.

Katowice is also the location for our second structure - the Regional Delivery Center, whose task is to serve the European markets of our clients, companies from the Fortune 500 and FTSE 100 rankings. As part of the structures, we are looking for specialists in the field of international accounting & tax, human resources and payroll, and global entity management. We also build teams that will be responsible for handling international funds and supporting internal financial processes of the TMF Group.

Senior Billing Specialist are equipped with knowledge of billing procedures and great attention to detail. Their analytical ability is a valuable asset, while their communication skills can make a difference for customer relationships. They will be responsible for day to day invoicing and financial reporting of processes related to TMF clients for all service lines. The goal is to ensure the company charges its customers appropriately and collects payments in a timely manner as per contract/agreement/CRN in accordance with agreed turnaround time and quality along with financial reporting.

The role operates in a hybrid model, with an expectation of two days per week in our Katowice office.

• Work for Invoicing team and will take care of billing activities for TMF’s clients
• Coordination of client and internal billing processes, invoice validation and approval wherever applicable, debtor coordination activities
• Review and evaluate financial aspects in contracts (wherever applicable) to ensure billing is in line with agreed contracts
• Establish and maintain relationship with respective TMF Local offices & other group functions by serving as a single point of contact for all billing related matter for managed clients
• Submit invoices (wherever applicable) to TMF’s clients through email/ client portal
• Communicate billing related information to all stakeholders as and when required
• Support internal and external audits by providing billing documentation, explanations and reconciliations
• Minimum 3 years of working experience in similar roles
• Good written and verbal English language skills (B2)
• Person should be able to maintain confidentiality and trustworthiness
• Excellent ability to organize and coordinate tasks
• Good command of the Microsoft suite of office tools, including Excel and Word
• Practical experience in Dynamics 365 (D365)
• Should be able to work independently and under pressure
• Problem analysis and problem-solving skillsConvenient central location of the office
• Flexi-time and hybrid working
• An international and dynamic environment
• Private medical care
• Life insurance
• Co-financing for the Multikafeteria program (e.g. Multisport card)
• Access to a language platform with 12 different languages to learn
• Access to a mental health and well-being platform offering a variety of functionalities that will support you in caring for your well-being
• Exceptional people and atmosphere
• Christmas and occasional gifts
• Co-financing of holidays (social fund)
• Opportunity to take part in charity projects