NCISG-0016 Staff Assistant (Security) (CTS) - FRI 2 Oct

EMW, Inc.; Bydgoszcz; On-site; PLN 50,000 - 80,000; Full time

Job summary

EMW, Inc. is seeking a Staff Assistant (Security) for on-site duty in Bydgoszcz, Poland. The role focuses on implementing security policy, managing COMSEC and crypto activities, and ensuring strict adherence to NATO standards. Collaboration with units and contractors is expected.

Candidates should have a NATO COSMIC TOP SECRET clearance, suitable IT/security training, and at least five years of related experience. Excellent English communication is required for daily operations.

Qualifications

• Active NATO COSMIC TOP SECRET clearance is required.
• High school diploma plus vocational training in information security or ICT with at least 5 years of experience.
• Strong knowledge of NATO COMSEC, crypto, and security directives.
• Experience with CRYPTO accounting, distribution, and reporting systems.

Responsibilities

• Implement ACO security policy and supervise security activities at 3NSB.
• Advise on security aspects of communication plans and crypto matters.
• Maintain crypto accounts, custody, and destruction per NATO standards.
• Inspect security measures: physical, information, personnel, COMSEC.
• Organize crypto key material loading and fielding device use.

Skills

Security clearance COSMIC TOP SECRET

English communication

NATO security procedures

Crypto custodianship

Independent working

Education

Higher secondary + vocational IT/security training

Tools

COMSEC Accounting System

Crypto equipment

Job description

Deadline Date: Friday 2 October 2026

Requirement: Staff Assistant (Security)

Location: Bydgoszcz, PL

Full Time On-Site: Yes (The services may be required to be performed in other NATO military and/or exercise sites.)

Period of Performance: Base Period - from 1st January 2027 until 31st of December 2027, min 1700 -max 2000 working hours

Option 1 - from 1st January 2028 until 31st December 2028, max 2000 working hours

Option 2 - from 1st January 2029 until 31st December 2029, max 2000 working hours

Required Security Clearance: NATO COSMIC TOP SECRET

Scope of Services

• lmplementation of ACO security policy and the management of functional security measures by supervising and executing all security related activities within 3NSB,
• Providing advice on security aspects of communication plans,
• Managing and controlling all crypto related activities for garrison and subunits deployment, Conducting security inspections (physical security, security of information, personnel security, security procedures, Communications Security (COMSEC) in Deployable Communications Modules (DCMs),
• Alternate Battalion’s Crypto Account, including receipt, custody, transfer, safeguarding and destruction of CRYPTO material charged of herihis account according to NATO COMSEC standards and req uirements,
• Overall update of CRYPTO matters and activities of her/his CRYPTO Account and sub-accounts, proper documenting accounting transactions and handle, keep updated Crypto documentation,
• Safeguarding and accounting assigned Cryptographic Controlled ltems,
• Maintain up-to-date records and perform periodic inventorying and reporting of CRYPTO material held. Submission of COMSEC requirements to the appropriate distribution authorities,
• Loading different Crypto key material to various End Crypto Units with use of various fielding devices, perform level 1 of Crypto equipment troubleshooting,
• Organize and prepare shipment of Crypto equipment,
• Assist in supervision of overall security state on the 3NSB compound and exercise all security related duties,
• Assist in coordinating Force Protection and Security Arrangements (FPSA) pursuant to
• Garrison Support Arrangements (GSA) as well as interior physical and personal security aspects across of the 3NSB HQ location,
• Manage access control system of the 3NSB Compound and providing security awareness for HQ personnel,
• Manage security systems: CCTV, Access Control System, Alarming System, Automatic Number Plate Recognition System, Automatic Key Dispensers,
• Manage and update database of personnel security forms of HQ staff.

Background, Work Site lnformation and Environment

NCISG 3 NSB HQ is located in Bydgoszcz, Poland and co-located with Polish Military Unit in a typical Secure Facility. The services will be required during the NSB normal working hours. Normal office working conditions apply.

Quality Assurance

A formal monthly meeting between the individual providing the services and the supervisor/alternative will be scheduled in order to evaluate performance. Monthly Execution Report and Timesheet.

Skills, Knowledge & Experience

• The candidate must have a currently active NATO COSMIC TOP SECRET security clearance
• Higher Secondary education and intermediate vocational training in information security, ICT or related discipline which might lead to a formal qualification with 5 years’ experience.
• Good knowledge of NATO COMSEC, Crypto and security policies, directives and publications.
• Good knowledge of the procedures for handling NATO CRYPTO material, especially CRYPTO accounting and distribution.
• Good knowledge of COMSEC principles and practices, including physical security standards related to COMSEC.
• Gcod kncwledge of Crypto equipment and high configuration and operation skills.
• Good knowledge and high skills in the use of COMSEC Accounting Reporting and Distribution System.
• Very good knowledge of modem communication and lnternet Protocol (lP) based networking technologies and systems including security aspects.
• Working knowledge of the operation of communications systems and troubleshooting techniques.
• Good knowledge about security procedures of personnel and military units’ physical security.
• Good knowledge of security systems: CCTV, Access Control System, Alarming System, Automatic Number Plate Recognition System, Automatic Key Dispensers.
• Ability to work independently and in teams to achieve desirable goals.
• Good Communication skills, both verbal and written in English.
• Knowledge of lTlL practices for lT Service Management
• Crypto Administration Course.
• CARDS for NATO Crypto Custodians.
• NATO Security Course.
• lTlL Foundation Course.
• At least 5 years of previous experience as a Crypto Custodian at the military or governmental organization.
• Experience with Cryptographic Systems, design, management and implementation of modern Cryptographic systems and applications.
• Experience in the analysis of risk and in the implementation, integration of INFOSEC protective measures.
• Recent 3 years’ experience and working knowledge within security systems.
• Previous military experience in a tactical level NATO headquarters.
• Language: English. Listening, speaking, reading and writing shall be at a NATO level of English 2323 as per STANAG 6001. The work both oral and written in the post and in the Headquarter as a whole is conducted mainly in English.

Desirable Experience and Education

• NATO COMSEC System Engineering Course.
• lTlL Service Operation Course.
• Broad military background on Staff Assistant level.
• Good understanding of constrains related to lT systems on NATO networks
• Ðriver License B