Manager, R&D Contract Management

POL - 6999 Takeda SCE; Łódź; Hybrid; PLN 170,000 - 233,000; Full time

Benefits offered by this job

Hybrid working model

Job summary

Takeda Lodz, Poland is seeking an experienced EBM Delivery Manager for end-to-end management of large, complex contracts within R&D collaborations. You will lead cross-functional teams across R&D, Procurement, Legal, Finance, Compliance and external CROs, driving negotiation, execution, and compliance with policies and regulations.

The role emphasizes hybrid work, extensive stakeholder engagement, and proactive contract governance supported by Ariba, MDG and reporting tools.

Qualifications

• Bachelor’s or Master’s degree in life sciences, law, procurement, or a related field.
• Excellent English proficiency essential for contract documentation and cross-functional work.
• Demonstrated leadership abilities and experience working in global matrix environments.

Responsibilities

• Manage end-to-end delivery of large, complex contracts and projects.
• Coordinate drafting, negotiation, execution, amendments, and closeout of contracts.
• Partner with R&D requestors to clarify business needs and translate requirements into contract terms.
• Collaborate with Procurement, Legal, Finance, Compliance, Quality and 3rd parties to draft, negotiate, execute and resolve issues.
• Ensure compliance with Takeda policies, financial controls and regulatory obligations.

Skills

English proficiency

Leadership

Global collaboration

Negotiation

Education

Bachelor’s or Master’s in life sciences, law, procurement or related field

Tools

Ariba

ServiceNow

Microsoft Office

Power BI

Power Automate

Job description

OBJECTIVES/PURPOSE

This global, business-facing contract delivery role supports Takeda R&D teams to engage with external partners efficiently and compliantly, enabling supplier collaboration to progress Takeda's portfolio. The role based in Lodz, Poland operates globally and requires organization and communication skills. The role coordinates complex contract execution across R&D, Procurement, Legal, Finance, Compliance, Quality, and external suppliers. Manage and execute contracts, including Collaboration Research Agreements (CRAs), Master Service Agreements (MSAs), Statement of Work (SOW), Confidentiality Disclosure Agreements (CDAs), etc., and amendments to these agreements. Ensure compliance with Takeda's requirements and policies by managing all quotes from Contract Research Organizations (CROs) and ensuring proper terms and conditions. Proactively oversee purchase order (PO) approval and management, invoice reconciliation, and accrual reporting related to contracts. Leads cross-functional team and provides direction for all phases of contract processing, including negotiation and execution.

ACCOUNTABILITIES

• The EBM delivery Manager2 manages independently the end to end delivery of large, complex contracts and projects
• Coordinate drafting, negotiation, execution, amendments, and closeout of contracts
• Partner with R&D requestors to clarify business needs and translate requirements into contractable terms
• Coordinate with Procurement, Legal, Finance, Compliance, Quality, and 3rd parties to support drafting, negotiation, execution, and issue resolution
• Understand category strategies and execute contracts accordingly
• Ensure contract delivery complies with Takeda policies, financial controls, quality requirements, healthcare compliance obligations, and applicable transparency reporting requirements
• Manage supplier onboarding/updates, contract records, purchase order approval, invoice reconciliation, accruals, and related system activities
• Oversee purchase order (PO) approval and management, invoice reconciliation, and accrual reporting related to contracts
• Where relevant, ensure on-time delivery of transparency reporting requirements
• Engage with external stakeholders
• Provide advanced guidance and training to junior staff

DIMENSIONS AND ASPECTS

• Technical/Functional (Line) Expertise: Strong understanding of drug discovery and/or development activities in context of line functions and project teams
• Excellent general problem-solving skills and a proven ability to manage multiple projects and to organize complex tasks
• Strong knowledge of procurement & financial systems such as Ariba, MDG, legal CLMs, Medispend, salesforce, Microsoft office, Power BI and Power Automate
• Excellent understanding of contracting requirements in line with Takeda policies and external regulations
• Negotiation skills (internal and external facing)
• Leadership, Enterprise level leadership with the ability to inspire, motivate and drive results
• Ability to distil complex issues and ideas down to simple comprehensible terms, and to present complex information clearly and with confidence
• Effective team player who can engender credibility and confidence within and outside the company
• Leads small functional teams or projects; represent the organization in project or contractual matters
• Ability to provide guidance and coach junior team members
• Embrace and demonstrate a diversity and inclusion mindset and role -model these behaviors for the organization
• Champion diversity
• Decision-making and Autonomy: Accountable for making decision in the execution of contracts with broad autonomy and critical thinking
• Accountable to operate independently to deliver timely and compliant execution of requests, in compliance with all policies and regulations
• Provide input to complex decisions that impact the global contract management team and escalate when necessary
• Ability to seek diverse input from multiple constituents and stakeholders to drive innovative solutions
• Ability to incorporate feedback and ensure decisions are implemented swiftly to yield flawless execution
• Interaction: Effectively navigates changing internal and external environment and leads others through change by creating an inspiring and engaging workplace
• Effectively represents function in negotiations with the ability to resolve conflict in a constructive manner
• Ability to build strong relationships and collaborate effectively across Takeda functions and geographies
• Innovation: Ability to take controlled risks implementing innovative solutions, accelerating time to market capable of independently managing and improving organization structures and processes can coach others in effective organization
• Role models respect and inclusion, creating a culture that fosters innovation
• Complexity: Ability to work in a global ecosystem (internal and external) with a high degree of complexity
• Ability to see and understand broader, enterprise level perspective

EDUCATION, BEHAVIOURAL COMPETENCIES AND SKILLS

• Bachelor’s or master’s degree in life sciences, law, procurement, or a related field – Excellent English proficiency essential, including the ability to work with English-language contractual and business documentation. Typically requires 6+ years of relevant experience in business operations, or contract management, preferably within the pharmaceutical industry or a similar complex regulatory environment. Knowledge of contract terms, contracting workflows, contract negotiation, risk management principles as applied to procurement contracts and procurement related controls. Understanding of Healthcare Compliance regulations, including U.S. Federal Sunshine Act, and general contracting processes and systems. Comfortable using technology applications including but not limited to Ariba, ServiceNow and Microsoft Office (PowerPoint, Excel, Word, and SharePoint), Power Bi and Power automate. Demonstrated ability to work effectively in a global matrix environment and collaborate across functions and geographies. Strong leadership abilities with a proven track record of independently accomplishing tasks from initiation through closeout, including proactive follow-up with stakeholders to ensure completion. Able to manage multiple priorities and adapt to changing business needs in a dynamic environment. Continuous improvement mindset.

WORKING AT TAKEDA

We offer a truly collaborative, purpose-driven environment where innovation, integrity, and patient focus are at the heart of everything we do. This role follows a hybrid working model to support both flexibility and team collaboration.

DIVERSITY, EQUITY & INCLUSION

At Takeda, we are committed to fostering a diverse, equitable, and inclusive environment where every individual can thrive. We believe that diversity of backgrounds, perspectives, and experiences drives innovation and strengthens our ability to deliver for patients. We welcome applications from all qualified candidates and are dedicated to creating an inclusive workplace where everyone feels valued, respected, and empowered to achieve their full potential.

MORE ABOUT US

Takeda is a global, values-based, R&D-driven biopharmaceutical leader headquartered in Japan, committed to advancing innovative medicines across gastroenterology, rare diseases, plasma-derived therapies, oncology, neuroscience, and vaccines.

LOCATIONS

Lodz, Poland

BASE SALARY RANGE

zł169,600.00 - zł233,200.00

WORKER TYPE

Employee

WORKER SUB-TYPE

Regular

TIME TYPE

Full time

EEO STATEMENT

Takeda is an equal opportunity employer. For applicants of U.S and Puerto Rico positions: to learn about our commitment to Equal Employment Opportunity (EEO). If you are limited in the ability to use our job application tool, or otherwise require a reasonable accommodation for a disability.