Knowledge Transfer Project Lead

Takeda Pharmaceutical Co.; Łódź; Hybrid; PLN 138,000 - 190,000; Full time

Job summary

Takeda Pharmaceutical Co. in Lodz, Poland, is seeking a Knowledge Transfer Project Manager to coordinate and manage transition and knowledge transfer planning within a transition wave or business unit scope.

The role ensures KT activities are structured, scheduled, tracked, and completed to enable operational readiness and capability at steady state. The position is Hybrid in Poland, with a base salary range from zł138,300 to zł190,190.

Qualifications

• 3+ years in project coordination/PMO within global organizations.
• Experience supporting knowledge transfer activities in transition/shared services or global business services environments preferred.
• Exposure to transition planning, process documentation, and operational readiness activities.
• Strong project coordination and tracking skills, with the ability to manage multiple workstreams simultaneously.
• Ability to develop and maintain knowledge transfer trackers, readiness dashboards, and governance reports.
• Proficiency in project tracking and collaboration tools.
• Familiarity with transition methods, knowledge transfer frameworks, and stage-gate governance.
• Bachelor’s degree required.
• Fluent in English.

Responsibilities

• Support and maintain detailed knowledge transfer plans aligned with transition wave timelines and milestones.
• Support Functional Transition Leads and Transition Wave Managers across all parts of the transition.
• Define knowledge transfer schedules, maintain SME list, and coordinate participant availability across sending and receiving teams.
• Ensure knowledge transfer plans cover all in-scope processes, systems, and responsibilities within the assigned wave.
• Coordinate and track day-to-day knowledge transfer activities across all phases, including shadowing and documentation completion.
• Monitor progress against plan, track completion rates, and flag delays or readiness gaps to the Functional Transition Lead or Transition Wave Manager.
• Facilitate knowledge transfer sessions and ensure all required participants are engaged and informed.
• Track knowledge transfer readiness against defined milestones and stage-gate criteria.
• Maintain current knowledge transfer status reports and dashboards for governance forums and the Functional Transition Lead.
• Ensure structured readiness testing inputs are captured and reported accurately.
• Make sure all knowledge transfer deliverables, including SOPs, process maps, training materials, and work instructions, are completed, reviewed, and signed off within agreed timelines.
• Maintain a central repository of knowledge transfer documentation and supporting evidence.
• Identify and track knowledge transfer issues, gaps, and risks, and elevate unresolved items to the Functional Transition Lead or Transition Wave Manager.
• Coordinate issue resolution across subject matter experts, GCM delivery teams, and functional teams

Skills

Project coordination

PMO experience

English fluency

Stakeholder management

Multi-track leadership

Education

Bachelor’s degree

Tools

Project tracking tools

Collaboration tools

Knowledge transfer frameworks

Job description

Takeda Pharmaceutical Co. in Lodz, Poland, is seeking a Knowledge Transfer Project Manager to coordinate and manage transition and knowledge transfer planning within a transition wave or business unit scope.

The role ensures KT activities are structured, scheduled, tracked, and completed to enable operational readiness and capability at steady state. The position is Hybrid in Poland, with a base salary range from zł138,300 to zł190,190.