Knowledge & Information Assistant

Linklaters; Województwo mazowieckie; Hybrid; PLN 120,000 - 180,000; Full time

Job summary

A leading law firm in Warsaw seeks a Knowledge & Information Assistant to support the Business Management – Knowledge team. The role includes filing company documents and providing administrative support. Ideal candidates are graduates with strong organizational skills and proficiency in Excel. The position offers a hybrid working arrangement with benefits like private medical care and a fitness center.

Benefits

Private medical care

Free in-house fitness center

Life insurance

Worldwide travel insurance

Qualifications

• Graduate degree in relevant field preferred.
• Experience in delivering information services within an organization is a plus.
• Ability to work under deadlines and manage multiple tasks.

Responsibilities

• Support filing company documents and handle urgent tasks.
• Act as a key contact for enquiries and manage communication.
• Conduct company document searches and provide support for knowledge management.

Skills

Organizational skills

Attention to detail

Communication skills (English)

Proficiency in Microsoft Excel

Education

Degree in information and research management or equivalent

Tools

SharePoint

Intranet platforms

Viva Engage

Job description

For Linklaters Global Solutions Warsaw, we are currently recruiting for the Knowledge & Information Assistant role.

About the Team

You will join Linklaters Global Solutions (LGS) as part of the Business Management – Knowledge team, that plays a central role in supporting the firm’s legal practice by ensuring lawyers and business professionals have seamless access to high-quality legal knowledge, resources, and information.

As Knowledge & Information Assistant, you will be responsible for supporting the Company Services Advisor and the wider Knowledge function in delivering accurate, timely company information and document filing services. This role plays a vital part in enabling key transactional teams—including Corporate, Banking, and Capital Markets—to access and process company documents efficiently, especially during high-volume periods. The position also involves collaboration with the wider Knowledge team, contributing to administrative and coordination tasks. You will report to Knowledge Lead.

As Knowledge & Information Assistant, you will:

• Support the Company Services Advisor in filing company documents, handling time-sensitive tasks such as security filings and winding-up petition searches (by telephone and online) within strict deadlines,

• Act as a key point of contact for enquiries, manage a dedicated mailbox, and ensure procedures manuals remain up to date,

• File company documents using the UK Companies House Registry service and conduct regular Companies House enquiries,

• Undertake daily winding up/insolvency searches and help provide company information packs or reports to internal clients,

• Perform credit check report searches and assist with obtaining registry information and documents globally by liaising with external vendors,

• Assist with billing requirements and data entry tasks associated with company documentation and regulatory filings,

• Support the broader Knowledge function by providing administrative, communications, and coordination support in organizing training sessions for lawyers and other personnel.

• Monitors and supports newly joining knowledge lawyers,

• Provides information and general administrative support related to knowledge management,

• Coordinates knowledge-sharing activities within the team,

• Uses internal platforms such as Intranet, SharePoint, and Viva Engage for communication and information sharing.

Apply if you:

• Are a graduate—ideally holding a qualification in information and research management, or equivalent; a degree in marketing would also be beneficial,

• Are highly organised and able to prioritise tasks, especially when working under urgent deadlines,

• Demonstrate strong attention to detail and can systematically manage enquiries and filings,

• Have good verbal and written communication skills in English (C1/C2) with stakeholders at all levels across the organization,

• Are confident using internal platforms, such as the intranet, SharePoint, and Viva Engage, for communication and information sharing,

• Are proficient in Microsoft Excel, including using pivot tables,

• Have experience (preferred) delivering information services within a complex, international organisation,

• Ideally have some experience providing company or business research in a commercial setting,

• Are confident using internal platforms, such as the intranet, SharePoint, and Viva Engage, for communication and information sharing,

• Are proficient in Microsoft Excel, including using pivot tables,

• Can work according to UK calendar.

Working hours

• The core working hours are between 10 – 18.15 or 9 – 17.15 pm, alternating with a colleague each week.

Location

• Warsaw (hybrid model- two days per week at the office), some travelling to UK maybe required

Benefits
Joining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution you'll be making to our success. These include:

• Employment contract with 3 month’ probation period

• Private medical care

• Free in-house fitness center

• Life insurance

• Worldwide travel insurance for business and non-business travel

• Benefit Multisport club card or subsidized travel card

• Wide range of training opportunities

About Linklaters
Linklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional.
We look not only for brilliant minds, but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial, and responsible mind-set we aim to bring to every interaction.
Ours is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair, and open atmosphere.
We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias, because we want everyone to feel that they belong. This is vital to our ability to work as one team, with a common mind-set.
We recognize that one size does not fit all. Our goal is to embed flexibility across our firm by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further.

At Linklaters

• We offer a truly global work experience and the opportunity to be involved in strategic projects that drive innovation and shape the future of our business

• We belong to a firm that embodies its corporate social, environment and governance responsibility commitments

• We celebrate diversity, equity and inclusion so our people can bring themselves to work

• We advocate speak-up culture to empower our people in sharing their voices and an open-door policy to ensure they are listened to

• We invest in custom-fit career paths for our people in line with their talents and aspirations

• We provide agile working solutions to meet the changing needs of our people and our business

• We are committed to people first relationships based on mutual trust, respect and appreciation

• We support the health and wellbeing of our people, providing a safe space to talk about emotions and mental health with access to expert advice as needed

• We invest in developing leaders of the future who demonstrate emotional intelligence and a passion to discover, coach and develop the talents of others

Technical Skills:

This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.