(Junior/ Mid) HR Specialist 9-Month Contract UK&ME(DBSE EMEA)

Dentons; Warszawa; Hybrid; PLN 120,000 - 180,000; Part time

Job summary

A global law firm is seeking a Junior HR Specialist in Warsaw. This role involves managing employee lifecycle processes and providing personal administration support. Candidates should have 1-3 years of HR experience and strong English skills. Additionally, the position offers benefits like private healthcare and a hybrid work model.

Benefits

Private medical healthcare

MultiSport card

Additional day off for your birthday

Hybrid work model

Qualifications

• 1 to 3 years of experience in HR.
• Fluency in English at B2/C1 level.
• Strong focus on accuracy and attention to detail.

Responsibilities

• Oversee employee lifecycle processes for assigned departments.
• Serve as a contact for personal administration.
• Organize and maintain HR records and documentation.

Skills

Employee lifecycle management

Personal administration

Fluent English

Data analysis

Communication skills

Problem solving

Team collaboration

Tools

MS Office (Excel)

Job description

Job Overview

We\'re seeking a dedicated HR Specialist (Junior) to coordinate and facilitate all aspects of the employee lifecycle within our dynamic organization. You\'ll be the go-to expert for personal administration, ensuring a seamless experience for staff across assigned departments. Additionally, you may be responsible for generating HR reports and analysing data necessary for effective people decision-making process. You will be also engaged in the improving and optimalisation of our processes.

Contract

This is a temporary position for a duration of 9 months.

Work Arrangement

As you will support UK and Ireland-based employees, the work schedule will require working from 9:30 to 17:45, and the UK calendar of bank holidays will apply. Our team works in a hybrid setup, meeting in the office two days a week.

Responsibilities

• Oversee and deliver a wide range of employee lifecycle processes from an administrative perspective for assigned departments, ensuring a smooth and efficient experience for all staff members.
• Serve as a primary point of contact for personal administration, from onboarding to offboarding, and all the milestones in between (e.g. probation review, promotions, maternity/adoption or paternity leave, changes of working hours, or renewal of fixed-term contracts).
• Provide guidance and support to employees and managers on HR policies, procedures and other queries
• Organise and maintain accurate and up-to-date HR records, electronic employee files and documents in accordance with legal and company standards.
• Collaborate closely with HRBPs, Recruitment and Reward Teams, and line managers to ensure the smooth operation of all personal administration tasks.
• Manage holiday, sick leaves, unpaid leave requests and other time off
• Contribute to the continuous improvement of our processes, systems and tools enhancing the overall employee experience.
• Prepare HR reports, analyse data and monitor effectiveness of the assigned processes

Qualifications

• 1 to 3 years of professional experience working in an HR department, demonstrated by the ability to manage high volumes of administration.
• Fluency in written and spoken English (at least B2/C1 level) necessary for day-by-day work in English
• Methodical approach to work with a strong focus on accuracy, attention to details, consistency and quality.
• Proficient in MS Office package, including Excel with the ability to deliver HR data reports.
• Strong record-keeping skills, including maintaining databases, with knowledge of HR systems. Excellent communication skills, both written and verbal.
• Team player with the ability to collaborate effectively and interact positively at all levels within the organisation. Strong problem solving and analytical skills; can clearly explain and present problem and issues to others and contribute to their resolution
• Demonstrates initiative and the ability to be proactive, anticipating needs

Benefits

• Private medical healthcare provided by Medicover
• MultiSport card
• Benefit Cafeteria system
• Veterinary care for your pet provided by PetHelp
• Option to join a private insurance plan
• An additional day off for your birthday
• Tailored learning & development opportunities
• Hybrid work model with a modern office in Warsaw city center