Junior Administration Specialist

U.S. Bank; Warszawa; Hybrid; PLN 56,000 - 100,000; Full time

Benefits offered by this job

Professional training

Full-time contract

Mon-Fri schedule

Medical & dental care

Multisport card

Language classes

International environment

Career progression

Supportive culture

Job summary

U.S. Bank (Elavon) is hiring in Warsaw for an administrative role. The position focuses on processing customer documents, ensuring regulatory compliance, and maintaining accurate records. You will support email inquiries and assist with reporting while working in a hybrid setting.

No prior experience is required beyond general administrative duties; the role offers training, a full-time contract, and benefits within an international environment.

Qualifications

• Knowledge of English to communicate with colleagues and superiors (B2).
• Accuracy and attention to detail when handling documentation and data.
• Analytical approach to problems.
• Negotiation and interpersonal skills.
• Enthusiasm and willingness to learn.
• Effective time management to complete tasks on time.

Responsibilities

• Processing customer documents and updating accounts.
• Checking client documents for regulatory compliance.
• Resolving discrepancies in customer accounts.
• Maintaining a register of all documents.
• Creating and filing reports.
• Responding to internal and external customer queries (mainly by email).

Skills

English B2

Attention to detail

Analytical thinking

Negotiation & interpersonal

Enthusiasm to learn

Time management

Administrative experience

Job description

At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions, enabling the communities we support to grow and succeed in the right ways, all more confidently and more often—that’s what we call the courage to thrive. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive. Try new things, learn new skills and discover what you excel at—all from Day One.

As a wholly owned subsidiary of U.S. Bank, Elavon is committed to building the platforms and ecosystems that help over 1.5 million customers around the world to achieve their financial goals—no matter what they need. From transaction processing to customer service, to driving innovation and launching new products, we’re building a range of tailored payment solutions powered by the latest technology. As part of our team, you can explore what motivates and energizes your career goals: partnering with our customers, our communities, and each other.

We actively uphold transparent and fair hiring practices that support individual opportunity, inclusive culture, and career mobility across all levels of our organisation.

We offer meaningful opportunities for growth, a culture of inclusion, and a strong commitment to transparency and integrity in everything we do.

Job Description

Responsibilities:

• Processing customer documents and updating accounts;
• Checking client documents to ensure compliance with regulations;
• Resolving discrepancies in customer accounts;
• Maintaining a register of all documents;
• Creating and filing reports;
• Responding to internal and external customer queries (mainly by email).

Requirements:

• Knowledge of English to communicate freely with colleagues and superiors (B2);
• Accuracy and attention to detail when working with documentation and data;
• Analytical approach to problems;
• Negotiation and interpersonal skills;
• Enthusiasm and willingness to learn;
• Effective time management to ensure timely completion of assigned tasks;
• Availability to work on a hybrid basis;
• Experience in administrative positions welcome.

We offer:

• Professional training to prepare you for the job - no previous experience required;
• A contract of employment, full-time position;
• Work from Monday to Friday;
• Excellent benefits package including comprehensive medical care, dental care, group insurance, Multisport card and language classes;
• International environment and high working standards;
• Professional training, opportunity to develop your career path within the organisational structure, support in career planning;
• Working in a dynamic team with a supportive inclusive culture and strong values;
• Interaction with employees and managers from all over Europe;
• Friendly atmosphere and comfortable working environment.

This role requires working from a U.S. Bank location three (3) or more days per week.

Accessibility

We are committed to providing an inclusive and accessible recruitment experience. If you need adjustments at any stage of the application or hiring process, please contact your recruiter for guidance and support.

Total Rewards

U.S. Bank is committed to fair, equitable, and transparent compensation practices in line with local regulatory and legal requirements. Our total rewards approach is designed to attract, retain, and support top talent while ensuring equal pay for work of equal value.

We offer a market-competitive compensation package that includes:

• Clearly defined salary ranges aligned with industry benchmarks and internal equity standards.
• Performance-based incentives for eligible employees (as defined by relevant plan rules), awarded through transparent, objective criteria that recognize both individual and company performance.
• Inclusive equitable benefits that are accessible to all employees and focused around our 3 main pillars of financial wellbeing, health & wellness).
• Continuous development opportunities including training, education support, and career progression pathways based on inclusive and transparent criteria.
• Employee recognition programs that celebrate achievements and milestones for all.

We regularly review our compensation and benefits to ensure they remain competitive, inclusive, and responsive to employee needs and market trends. Further details of the compensation package will be provided upon application.

We encourage candidates to explore the full value of our offer, including monetary and non-monetary benefits, at Employee benefits and development | U.S. Bank | Elavon.

Closing Date

Posting may be closed earlier due to high volume of applicants.

We aim to provide timely updates throughout the process and encourage early applications to ensure consideration.