IMEX coordinator

Solenis; Warszawa; Hybrid; PLN 70,000 - 110,000; Full time

Job summary

Solenis seeks an IMEX Coordinator in Warsaw to join its international team. This hybrid role requires working from the office three days per week and centers on coordinating export shipments and documentation, while maintaining strong communication with internal and external partners.

You will manage documentation, SAP data, and regulatory compliance, supporting customers across borders. A bachelor's degree and logistics experience, plus fluent English and teamwork, are essential.

Qualifications

• Bachelor's degree in Business, Operations, or a related field.
• Experience in logistics and/or export operations.
• Excellent communication in an international environment.
• Ability to work under pressure and collaborate across teams.
• Strong Excel skills and knowledge of SAP R/3.

Responsibilities

• Coordinate export air and/or ocean shipments.
• Track shipment progress daily and inform stakeholders of dates and information.
• Prepare export documentation and ensure regulatory compliance.
• Enter shipment data into SAP and other systems accurately.
• Handle shipment-related issues and communicate with customers.

Skills

Team player

Analytical skills

Attention to detail

Communication

Interpersonal skills

Ability to work under pressure

Cultural awareness

Excel proficiency

English fluency

Education

Bachelor's degree in Business, Operations, or related field

Tools

SAP R/3

Job description

Solenis is a leading global producer of specialty chemicals delivering sustainable solutions for water-intensive industries. With more than 16,500 employees across 130 countries, we help customers improve operational efficiency, enhance product quality, and create cleaner and safer environments worldwide. Solenis has also been recognized as a US Best Managed Company for three consecutive years.

We are currently looking for an IMEX Coordinator to join our international team.

This is a hybrid position based in Warsaw, Poland, with an expectation to work from the office 3 days per week.

IMEX Coordinator, you will act as the central point of contact for export shipments and documentation, ensuring smooth coordination of export orders and maintaining communication across multiple internal and external stakeholders.

Key Responsibilities

• Coordinate export air and/or ocean shipments
• Track shipment progress on a daily basis
• Update all relevant parties regarding shipment dates and required information to ensure smooth execution
• Inform customers of shipment issues when necessary
• Collaborate with internal departments to ensure timely shipment processing
• Prepare export documentation according to import/export regulations and customer requirements
• Issue compliant shipping documentation on time
• Arrange product inspections and relabeling activities when required
• Handle shipment-related issues and exceptions
• Enter shipment information accurately and in a timely manner into SAP and operational systems
• Log customer complaints related to export activities

Skills & Qualifications

• Bachelor's degree in Business, Operations, or a related field
• Experience in logistics and/or export operations
• Strong team player with the ability to work in a collaborative environment
• Action-oriented with a hands-on mindset
• Strong analytical skills with attention to detail and accuracy
• Excellent interpersonal skills in an international environment
• Ability to work effectively under pressure
• Strong communication skills and appreciation for cultural differences
• Good Excel skills
• Fluent in English; any additional language is a plus
• Knowledge of SAP R/3 is a plus
• Candidates must be eligible to work legally in Poland (EU citizenship or valid work authorization is required)

Why Join Solenis?

At Solenis, you will work in a global and collaborative environment where you can grow professionally, develop your skills, and contribute to meaningful solutions for customers around the world.

We look forward to hearing from you!