HR Operations Specialist

Techwolf; Warszawa; On-site; PLN 120,000 - 180,000; Full time

Job summary

An international consulting group is seeking an HR Operations Specialist to join its HR department in Warsaw. The role involves managing HR administrative tasks, supporting payroll processes, and ensuring compliance in HR transactions. Ideal candidates should have a Bachelor's degree in HR, at least 3 years of relevant experience, and a strong command of Polish and English. This full-time position offers competitive salary and opportunities for professional growth.

Benefits

Flexible work schedule

Competitive salary

Opportunities for professional growth

Multicultural work environment

Qualifications

• Minimum 3 years of experience in a similar HR role.
• Strong command of Polish & English (written and spoken).
• Experience working in an international, matrix organization.

Responsibilities

• Acting as the main point of contact for HR-related administrative queries.
• Managing and maintaining employee personnel files.
• Handling absence and attendance records.

Skills

Attention to detail

Communication skills

Teamwork attitude

Education

Bachelor’s degree in HR or equivalent experience

Tools

SuccessFactors (SAP)

Microsoft Office

Job description

Company Description

Talan – Positive Innovation

Talan is an international consulting group specializing in innovation and business transformation through technology. With over 7,200 consultants in 21 countries and a turnover of €850M, we are committed to delivering impactful, future-ready solutions.

Talan at a Glance

Headquartered in Paris and operating globally, Talan combines technology, innovation, and empowerment to deliver measurable results for our clients. Over the past 22 years, we’ve built a strong presence in the IT and consulting landscape, and we’re on track to reach €1 billion in revenue this year.

Our Core Areas of Expertise

• Data & Technologies: We design and implement large-scale, end-to-end architecture and data solutions, including data integration, data science, visualization, Big Data, AI, and Generative AI.

• Cloud & Application Services: We integrate leading platforms such as SAP, Salesforce, Oracle, Microsoft, AWS, and IBM Maximo, helping clients transition to the cloud and improve operational efficiency.

• Management & Innovation Consulting: We lead business and digital transformation initiatives through project and change management best practices (PM, PMO, Agile, Scrum, Product Ownership), and support domains such as Supply Chain, Cybersecurity, and ESG/Low-Carbon strategies.

We work with major global clients across diverse sectors, including Transport & Logistics, Financial Services, Energy & Utilities, Retail, and Media & Telecommunications.

Job Description

At Talan Poland, we are currently looking for a new team member to join our HR department as "HR Operations Specialist", reporting directly to the Head of People & Talent Development.

If you're passionate about HR, detail-oriented, and eager to work in an innovative, fast-growing company consistently awarded as a Best Place to Work, we’d love to hear from you!

What will you be doing?

• As HR Operations Specialist, your key responsibilities will include:
• Acting as the main point of contact for HR-related administrative queries.
• Managing and maintaining employee personnel files.
• Handling absence and attendance records.
• Maintaining accurate HRIS data (SuccessFactors - SAP).
• Supporting payroll processes in collaboration with our local payroll provider.
• Preparing new hire documents and employment contracts.
• Organizing onboarding and offboarding processes.
• Ensuring operational excellence and compliance in all HR transactions.
• Supporting the implementation of new HR initiatives.

Qualifications

What are we looking for?

Skills & Experience:

• Bachelor’s degree in HR or equivalent experience.
• Minimum 3 years of experience in a similar HR role.
• Experience working in an international, matrix organization.
• Strong command of Polish & English (written and spoken).
• Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint).
• Experience with HR systems – knowledge of SuccessFactors (SAP) is a plus.
• Strong attention to detail, organization, and a proactive mindset.
• People-oriented with great communication skills and a teamwork attitude.
• Spanish language skills are a plus

Languages:

• Polish (native or bilingual level)
• English (Proficient level)
• Spanish (is a plus)

Additional Information

What do we offer you?

We offer:

• Full-time, permanent employment contract
• Flexible work schedule
• Competitive salary
• Opportunities for professional growth and learning
• A multicultural and international work environment
• Social benefits to support your physical, emotional, and financial well-being

If you are passionate about data, development & tech, we want to meet you!

Talan Spain’s commitment to non-discrimination based on gender, race, ideology, or any other reason, in accordance with the company’s "Equality Plan" and the current regulations on gender equality between women and men (Royal Decree-Law 6/2019).