HR Operations Specialist

Randstad Polska Sp. z oo; Łódź; Hybrid; PLN 90,000 - 150,000; Full time

Benefits offered by this job

Private healthcare

MultiSport card

Flexible work model – Łódź office with

Remote work option

Job summary

Randstad Polska Sp. z oo in Łódź seeks an experienced HR Operations Specialist to manage the full employee lifecycle and drive a positive employee experience within an international, rapidly changing setting.

You will own onboarding through offboarding, maintain HRIS data, and support policies, benefits, and HR reporting in a dynamic multinational team.

Qualifications

• Proven experience (2+ years) as an HR Operations Specialist, HR Administrator, or similar role.
• Fluency in English required; German/French/Spanish as additional languages are a plus.
• Solid understanding of HR processes and labor law principles.
• Experience with HRIS systems (Workday; ServiceNow a plus).

Responsibilities

• Manage end-to-end employee lifecycle processes: onboarding, contracts, changes, offboarding.
• Maintain accurate HR data in HRIS ensuring confidentiality.
• Be the first point of contact for HR policies, procedures and benefits.
• Administer employee benefits programs and inquiries.
• Prepare HR reports on headcount, turnover and diversity.
• Ensure compliance with local labor laws and company policies.
• Collaborate on process improvements and HR projects.
• Support HR audits and documentation.
• Stay updated on payroll legislation and regulatory changes.
• Develop and maintain HR procedures and templates.

Skills

HR operations

HR policies

English fluency

Analytical skills

Education

HR/Business degree

Tools

Workday

ServiceNow

Excel

Job description

For our client - an international organization globally transforming the urban mobility sector - we are seeking an experienced HR Operations Specialist. If you're looking to join a dynamic team and take responsibility for the full employee lifecycle (from onboarding to offboarding), this role will give you the freedom to thrive. We're looking for someone who thrives on building a positive employee experience and working in an international, rapidly changing environment. Join a company that's setting new trends!

What will your tasks involve?

• Manage the end-to-end employee lifecycle processes, including onboarding, contract management, job changes, and offboarding.
• Maintain accurate and up-to-date employee data in our HRIS (Workday), ensuring data integrity and confidentiality.
• Act as the first point of contact for employee and manager queries on HR policies, procedures, and benefits, providing timely and accurate guidance.
• Administer employee benefits programs and support related inquiries.
• Prepare and generate regular and ad-hoc HR reports on key metrics such as headcount, turnover, and diversity.
• Ensure all HR administrative processes are compliant with local labor laws and company policies.
• Collaborate with the broader HR team on projects related to process improvement, system enhancements, and employee experience.
• Manage HR audits by providing necessary documentation and records.
• Stay up-to-date with new payroll legislation and regulatory changes, assessing the impact on the organization and implementing necessary changes.
• Develop and maintain HR procedures, templates, and process guides to improve efficiency and consistency.

What we expect from you?

• Proven experience (2+ years) as an HR Operations Specialist, HR Administrator, or in a similar HR role.
• Fluency in English is required. Proficiency in other European languages (e.g., German or French or Spanish) is must have.
• Solid understanding of HR processes, employee lifecycle, and general knowledge of labor law principles.
• Advanced proficiency with HRIS systems (experience with Workday and ServiceNow is a plus) and MS Office, especially Excel.
• Experience in a fast-paced, multi-national company is required.
• Relevant educational background in Human Resources, Business Administration, or a related field is preferred.
• Employee relation, Reward, HR Technology experience is a plus.
• High level of integrity and confidentiality.
• Excellent organizational skills and strong attention to detail.
• Strong analytical and problem-solving skills.
• A customer-centric mindset with a passion for delivering a great employee experience.
• Ability to work independently and as a collaborative team member.
• A proactive, positive, and enthusiastic approach to your work.

What you can expect from us?

• Private healthcare - access to comprehensive healthcare and specialists.
• MultiSport card - co-financing for physical activity and recreation.
• Flexible work model - office located in Łódź with the option of remote work.
• International environment - daily work in a dynamic, global team.
• Development opportunities - space to improve qualifications, learn, and implement your own ideas.

this job offer is intended for people over 18 years of age