HR & Administrative Support Intern

Roche; Województwo mazowieckie; Sur place; PLN 43 000 - 62 000; Temps partiel

Résumé du poste

Roche Polska Sp. z o.o. is seeking an HR & Administrative Support Intern to help support People & Culture processes across the full employee lifecycle in a Warsaw-based role.

You will audit employee documentation, maintain personnel files, and lead digitization efforts while acting as the main administrator for the company’s electronic document management platform. The position is 32–40 hours per week, on-site in Warsaw, for a 1-year contract of mandate.

Qualifications

• Fluent in Polish (written and spoken) and English.
• Highly organized with exceptional attention to detail.
• Basic computer literacy required.
• Currently pursuing or recently completed studies in HR, business, or related field.
• Able to work on-site in Warsaw at least 80% of the week.
• Available to work 32–40 hours per week.
• Prior admin/logistics/project coordination internship considered a plus.

Responsabilités

• Support People & Culture processes across the full employee lifecycle (recruiting, onboarding, role changes, terminations).
• Audit and verify the presence of required employee documentation for compliance.
• Organize and maintain paper personnel files and digitize documents.
• Act as the main user and administrator for the electronic document management platform.

Connaissances

Polish proficiency

English proficiency

Highly organized

Basic computer literacy

Formation

University student or recent graduate in HR/Business Administration

Outils

Document management platform

Description du poste

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

The Position

HR & Administrative Support Intern

Are you looking to gain your first professional experience in a corporate environment and learn the basics of personnel administration? Join our People & Culture (P&C) team as an intern!

We’re looking for a detail-oriented and organized person to support People Support Operations with documentation and administrative project tasks. This is a great opportunity to learn from experienced professionals and start your journey in the HR field.

The Opportunity:

• Support People & Culture (P&C) processes across the full employee lifecycle, including recruiting, onboarding, role changes, and terminations.
• Audit and verify the presence of all required employee documentation to maintain compliance with company policies and legal standards.
• Organize and maintain paper-based personnel files while systematically digitizing, categorizing, and naming documents to establish consistent record management.
• Act as the main user and key administrator for the electronic document management platform, leading the transition from physical records to digital storage.

What you’ll learn:

• Hands-on exposure to full employee lifecycle processes, from onboarding to offboarding.
• Best practices for organizing, categorizing, and digitizing sensitive employee records.
• Document retention rules and audit requirements for HR records.
• Skills in standardized filing, naming conventions, and workflow efficiency.
• Collaboration across HR, Operations, and Compliance departments.

Who you are:

• Current university student or recent graduate (ideally in HR, Business Administration, or a related field).
• Fluent in both written and spoken Polish and English.
• Highly organized with exceptional attention to detail and basic computer literacy.
• Available to work 32–40 hours per week.
• Ability to work on-site at our Warsaw office at least 80% of the week.
• Prior experience or internship in administration, logistics, or project coordination is a strong plus.

Formalities:

• Contract: 1-year Contract of Mandate (umowa zlecenie).
• Compensation: 38 PLN per hour.
• Openings: 2 available positions.

If you feel this offer suits a friend of yours, feel free to share it.

The controller of your personal data is Roche Polska Sp. z o.o., ul. Domaniewska 28, 02-672 Warsaw. The data is processed for the purpose of recruitment. You have the right to access your data, rectify it, delete it, limit processing, transfer it and - if processing is based on your consent - withdraw this consent at any time. Contact the Data Protection Officer at: [e-mail]. More information on the principles of processing your personal data by Roche at the link: https://www.roche.pl/pl/content/klauzula-informacyjna-rekrutacja-en.html

Roche Polska sp. z o.o. operates in full compliance with the law and does not tolerate any violations. Roche Polska sp. z o.o. has implemented a Procedure for Reporting Violations of Law. If you wish to report any irregularities related to our activities, all necessary information regarding the reporting process can be found on our website:https://www.roche.pl/kontakt/ochrona-sygnalistow-zglaszanie-naruszen

Compensation & Benefits

Where pay transparency applies, details are provided based on the primary posting location. For this role, the primary location is Warsaw. If you are interested in additional locations where the role may be available, we will provide the relevant compensation details later in the hiring process.

Information about the compensation package for this position will be provided ahead of any interview

Who we are

A healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact.

Let’s build a healthier future, together.

Roche is an Equal Opportunity Employer.