HR & Administrative Support Intern

F. Hoffmann-La Roche AG; Warszawa; On-site; PLN 43,000 - 62,000; Full time

Job summary

Roche is offering an HR & Administrative Support Intern role in Warsaw. The program provides hands-on exposure to the full employee lifecycle, supporting the P&C team with documentation, onboarding, and record management.

You will digitize records, audit compliance, and serve as the main admin for the document management platform. The ideal candidate is a current student or recent graduate in HR or business administration, fluent in Polish and English, highly organized, and available to work

Qualifications

• Current university student or recent graduate in HR, business administration, or related field.
• Fluent in Polish and English, written and spoken.
• Highly organized with strong attention to detail and basic computer literacy.
• Able to work 32–40 hours per week.
• On-site in Warsaw office at least 80% of the week.
• Prior experience in administration or project coordination is a plus.

Responsibilities

• Support People & Culture processes across the full employee lifecycle, including recruiting, onboarding, role changes, and terminations.
• Audit and verify the presence of all required employee documentation to maintain compliance with company policies and legal standards.
• Organize and maintain paper-based personnel files while digitizing, categorizing, and naming documents for consistent record management.
• Act as the main user and administrator for the electronic document management platform, leading the transition to digital storage.

Skills

Polish language (fluent)

English language (fluent)

Highly organized

Basic computer literacy

Education

Student pursuing HR or Business Administration

Job description

The Position HR & Administrative Support Intern

Are you looking to gain your first professional experience in a corporate environment and learn the basics of personnel administration? Join our People & Culture (P&C) team as an intern! We’re looking for a detail-oriented and organized person to support People Support Operations with documentation and administrative project tasks. This is a great opportunity to learn from experienced professionals and start your journey in the HR field.

The Opportunity

• Support People & Culture (P&C) processes across the full employee lifecycle, including recruiting, onboarding, role changes, and terminations.


• Audit and verify the presence of all required employee documentation to maintain compliance with company policies and legal standards.


• Organize and maintain paper-based personnel files while systematically digitizing, categorizing, and naming documents to establish consistent record management.


• Act as the main user and key administrator for the electronic document management platform, leading the transition from physical records to digital storage.

What you’ll learn

• Hands‑on exposure to full employee lifecycle processes, from onboarding to offboarding.


• Best practices for organizing, categorizing, and digitizing sensitive employee records.


• Document retention rules and audit requirements for HR records.


• Skills in standardized filing, naming conventions, and workflow efficiency.


• Collaboration across HR, Operations, and Compliance departments.

Who you are

• Current university student or recent graduate (ideally in HR, Business Administration, or a related field).


• Fluent in both written and spoken Polish and English.


• Highly organized with exceptional attention to detail and basic computer literacy.


• Available to work 32-40 hours per week.


• Ability to work on‑site at our Warsaw office at least 80% of the week.


• Prior experience or internship in administration, logistics, or project coordination is a strong plus.

Formalities

• Contract: 1‑year Contract of Mandate (umowa zlecenie).


• Compensation: 38 PLN per hour.


• Openings: 2 available positions.

Compensation & Benefits

Where pay transparency applies, details are provided based on the primary posting location. For this role, the primary location is Warsaw. If you are interested in additional locations where the role may be available, we will provide the relevant compensation details later in the hiring process. Information about the compensation package for this position will be provided ahead of any interview.

Who we are

A healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life‑changing healthcare solutions that make a global impact. Let’s build a healthier future, together. Roche is an Equal Opportunity Employer. We believe it’s urgent to deliver medical solutions right now – even as we develop innovations for the future. We are passionate about transforming patients’ lives. We are courageous in both decision and action. And we believe that good business means a better world. That is why we come to work each day. We commit ourselves to scientific rigor, unassailable ethics, and access to medical innovations for all. We do this today to build a better tomorrow. We are proud of who we are, what we do, and how we do it. We are many, working as one across functions, across companies, and across the world. We are Roche.

The controller of your personal data is Roche Polska Sp. z o o., ul. Domaniewska 28, 02-672 Warsaw. The data is processed for the purpose of recruitment. You have the right to access your data, rectify it, delete it, limit processing, transfer it and - if processing is based on your consent - withdraw this consent at any time. Contact the Data Protection Officer at: [e-mail]. More information on the principles of processing your personal data by Roche at the link: https://www.roche.pl/pl/content/klauzula-informacyjna-rekrutacja-en.html Roche Polska sp. z o o. operates in full compliance with the law and does not tolerate any violations. Roche Polska sp. z o o. has implemented a Procedure for Reporting Violations of Law. If you wish to report any irregularities related to our activities, all necessary information regarding the reporting process can be found on our website: https://www.roche.pl/kontakt/ochrona-sygnalistow-zglaszanie-naruszen.