HR Administration Specialist with German

AstraZeneca; Województwo mazowieckie; Hybrid; PLN 45,000 - 60,000; Full time

Job summary

A multinational pharmaceutical company in Warsaw is seeking an HR Administration Specialist to manage employee data and support HR processes. The ideal candidate should have a very good command of German and experience with Microsoft applications. This hybrid position requires attention to detail and the ability to prioritize workloads effectively in a dynamic environment.

Qualifications

• Keen attention to detail and focus on data accuracy.
• Ability to manage competing tasks efficiently.
• Proven ability to work with confidential data.

Responsibilities

• Manage employee personal data with validation procedures.
• Process changes to organization units in Workday.
• Support position management within Workday.
• Manage Workday job change processes.
• Collaborate with Payroll Provider for payroll execution.
• Improve efficiency in HR process management.
• Proactively suggest ideas for managing incoming requests.

Skills

Very good command of German

Attention to detail

Experience in Microsoft applications

Communication skills

Ability to work with confidential data

Job description

Location: Warsaw, Poland
Hybrid work: at least 3 days from the office per week

We are actively seeking motivated individuals with a keen interest in HR, specifically welcoming candidates who are at the entry level, including those with limited or no previous professional experience. Our recruitment process is designed to be open and inclusive, targeting individuals who are passionate about building their career in Human Resources and are driven by a strong desire to learn, grow, and contribute.

You will utilize our suite of core and enabling HR technology (Workday, ServiceNow case management, telephony, etc.) to execute a range of activities, directly contacting customers and HR professionals when needed to solve more complex problems. Our Regional HR Centre teams will work together with key HR and IT stakeholders around the world to identify and implement process and technology improvements to our way of working in HR and our interactions with customers.

As the HR Administration Specialist, you will be responsible for the below process:

• Manage employee personal data, validating any personal data changes with appropriate sign off procedure and validating any documentation required
• Process changes to organization units in Workday, identifying the need to create/delimit/change an organization unit resulting from other transactions and administering the changes to the new structure
• Support position management within Workday, creating, editing and ending appointments and positions, ensuring the requestor is notified of the action and the employee is informed
• Manage Workday job change processes and required documentation resulting from promotions, demotions, lateral transfers, fixed term contract extension, etc.
• Collaborate with Payroll Provider to support payroll execution according to the agreed payroll cycle
• Improve current ways of working to ensure efficiency in HR process management
• Proactively suggest new ideas and solutions for managing the incoming requests
• Constantly challenge the ways of using available technology and tools to remove non-value-added activities and process gaps.

Candidate Knowledge, Skills & Experience:

• Very good command of German is a must.
• Keen attention to detail and focus on data accuracy
• Any other language would be a plus
• Demonstrated ability to manage competing tasks efficiently and prioritize workload within a matrixed team environment
• Enjoys working as part of a lively and hard-working team, performing together under pressure to meet monthly payroll deadlines
• Experience in Microsoft applications (MS Teams, Word, Excel)
• Highly developed communications, organization and interpersonal skills
• Proven ability to work with confidential data
• Experience of delivering against Service Level agreements, including working with third party providers to meet work deadlines
• Ability to think analytically and effectively problem solve using creative solutions

Date Posted

03-Oct-2025

Closing Date

16-Oct-2025

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.