Head of IT Asset Management

ISS; Warszawa; On-site; PLN 80,000 - 120,000; Full time

Job summary

As a leader in facilities services, ISS is seeking IT Asset Management professionals to enhance asset management strategies across the organization. The role involves collaboration on compliance, optimization opportunities, and driving a strong culture of asset management. Ideal candidates should possess in-depth knowledge of FlexeraOne, licensing rules, and excellent communication skills.

Qualifications

• Experience in IT Asset Management with FlexeraOne.
• Knowledge of licensing rules from major IT suppliers.
• Experience managing vendor relationships for software licensing.

Responsibilities

• Define and implement ITAM and FinOps strategy and processes.
• Monitor and optimize software and hardware asset portfolios.
• Conduct internal audits to ensure compliance with licensing terms.

Skills

Fluent in English

Interpersonal skills

Attention to detail

Education

Relevant educational background in IT Asset Management

Tools

FlexeraOne

Job description

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As a global leader in facilities services, we connect people and places to make the world work better. Whether directly or indirectly, you’ll play a vital role in supporting our placemakers in delivering exceptional workplace experiences for our customers. Together, we make space for people and businesses to thrive.

Location: Warsaw, Poland

Application deadline: end of August

Main purpose of the position:

• Generate business value from IT assets throughout their entire lifecycle to minimize risks of non-compliance, ensure cost efficiency, and secure compliant usage of assets.
• Ensure that FlexeraOne application stack is implemented, configured, available to the best extent, and provides value for stakeholders.
• Build a strong ITAM and FinOps culture across the organization by driving awareness, highlighting their value, and implementing effective processes and standards. Facilitate seamless collaboration across teams and stakeholders.

What you’ll do:

• Define, implement, and execute the ITAM and FinOps strategy, policies, and procedures for ISS.
• Continuously monitor and optimize the software and hardware asset portfolio, avoiding compliance risks and identifying cost-saving opportunities at local and global levels.
• Maintain and develop the FlexeraOne application stack in collaboration with Flexera.
• Conduct internal audits and assessments to ensure compliance with software licensing terms. Identify potential compliance gaps or risks.
• Develop and implement license usage policies to ensure compliance and optimize license utilization.
• Collaborate with stakeholders to define policies aligning with business needs and industry standards.
• Assist in budget preparation and monitoring for software and licenses.
• Manage relations with internal stakeholders and communicate changes across the organization.
• Negotiate with the IT Procurement department on global software and hardware agreements to ensure optimal contractual setups.
• Coordinate with IT Finance to align ITAM processes with budgeting.

Who you’ll work with:

• Internal teams and external suppliers
• IT teams across the Group and countries for ITAM processes
• Other IT teams such as Infrastructure, Architecture, Security, DevSecOps, and Cloud Operations
• Relevant educational background and professional experience in IT Asset Management, especially with FlexeraOne
• Knowledge of licensing rules from major IT suppliers like Microsoft, IBM, SAP, Oracle, VMware, Adobe, Autodesk
• Experience managing vendor relationships for software licensing and hardware

Personal skills you excel:

• Fluent in English (written and oral)
• International mindset with high attention to detail
• Strong interpersonal and communication skills
• Comfortable working in an international matrix organization

Why ISS

At ISS, we are more than just a service provider of cleaning, food, workplace, and technical services; we are a partner in our customers’ success. We create exceptional service moments and transform workplaces into spaces where employees feel valued, engaged, and productive. We enhance productivity and help our customers attract talent and grow their businesses. This begins with our own people through training, career development, and a supportive culture—empowering them to deliver outstanding service. We know that when our people thrive, they create spaces where our customers’ employees and businesses thrive too.