Fund Administrator, Associate 1

State Street; Kraków; Hybrid; PLN 54,000 - 66,000; Full time

Benefits offered by this job

Permanent contract from day one

Gold medical package for employees and

Private pension plan

Job summary

State Street is seeking a motivated individual to join the EMEA BOaT team in Kraków, supporting new client and fund onboarding and ongoing account maintenance. The role collaborates with internal stakeholders to ensure accurate, timely completion of onboarding tasks and process improvements across EMEA.

You will gain exposure to multiple business areas, participate in transformation initiatives, and develop client service and stakeholder management skills within a hybrid work model.

Qualifications

• Excellent communication and organizational skills are essential.
• Ability to manage multiple priorities and meet deadlines.
• Problem-solving mindset with initiative and independence.
• Proficient in Microsoft Office, especially Excel.
• Collaborative and proactive with a drive for process improvement.

Responsibilities

• Open and maintain client and fund accounts across State Street systems.
• Coordinate onboarding with Client Service and internal stakeholders to meet requirements.
• Prioritize onboarding activities to meet client and business deadlines.
• Identify opportunities to simplify processes and support automation.
• Contribute to regional projects to improve efficiency and client experience.

Skills

Communication

Organizational skills

Stakeholder management

Prioritization

MS Office (Excel)

Education

Bachelor’s or Master’s degree

Good English

Microsoft Office proficiency

Financial environment experience (advantage)

Tools

Microsoft Office

Job description

Who We Are Looking For

We are looking for a motivated and detail-oriented individual to join our EMEA Business Onboarding and Transitions (BOaT) team. In this role, you will support the onboarding of new clients and funds by opening and maintaining accounts across State Street systems while supporting improvements to onboarding processes. You will work closely with teams across the organization to ensure work is completed accurately, on time, and in line with established controls. This role offers exposure to multiple business areas across EMEA, involvement in transformation and process improvement initiatives, and opportunities to develop client service and stakeholder management skills.

Why This Role Is Important To Us

The BOaT team plays a key role in providing a smooth onboarding experience for our clients. Effective onboarding enables clients to begin their relationship with State Street efficiently and confidently. As a Fund Administrator, you will coordinate onboarding activities, work with internal stakeholders across EMEA, and help drive improvements in our processes. Your work will directly contribute to service quality, operational efficiency, and client satisfaction.

What You Will Be Responsible For

Open and maintain client and fund accounts across State Street systems. Coordinate onboarding activities with Client Service and internal stakeholders to ensure requirements are completed on time. Manage and prioritize onboarding activities to meet client and business deadlines. Identify opportunities to simplify day-to-day processes and support automation initiatives. Participate in regional projects and transformation initiatives aimed at improving operational efficiency and client experience across EMEA. Maintain high standards of accuracy, risk awareness, and compliance with established procedures, controls, and regulatory requirements.

These skills will help you succeed in this role

• Strong communication, organizational, and stakeholder management skills.
• Ability to manage multiple priorities, meet deadlines, and deliver accurate results.
• Problem-solving mindset with the ability to work independently and take initiative.
• Working knowledge of Microsoft Office, particularly Excel.
• Collaborative and proactive approach, with an interest in process improvement and transformation.

Education & Preferred Qualifications

• Bachelor’s and/or Master’s degree
• Good command of written and spoken English
• Proficiency in Microsoft Office Package
• Experience in working in financial environment would be an advantage, but is not required

Work Requirements

• Minimum of three days per week working from the office (hybrid model)
• Working Hours: 9:00-17:00
• Location Krakow, Poland (CBK, Podgórska Street)

Please Note: this role requires minimum 3 days work from office

Minimum Salary

zł60,000 Annual The minimum salary quoted above applies to the role in the primary location specified. If the candidate ultimately works outside of this primary location, the applicable minimum salary may differ.

Salary will be determined based on factors such as the position, type of work performed, individual skills, job description, working hours, diligence, initiative, self-management, length of employment, availability, and the quantity and quality of work delivered, as well as other objective and non-discriminatory criteria relevant to State Street employees.

In addition to salary, employees are eligible to be considered for discretionary annual performance-based awards.

We Offer

• Permanent contract from day one
• Additional holidays (Birthday Day Off, 3rd and 5th year anniversary Day Off)
• Gold Medical Package for employees and their families (partner and children)
• Premium life insurance package and private pension plan
• Wide range of soft skills training, technical workshops, language classes and development programs
• Opportunities to volunteer your time to company-driven initiatives, employee networks or organizations of your choice
• Variety of well-being programs
• Additional benefits available depending on the seniority of the role

About State Street

Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success. We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. As an essential partner in our shared success, you’ll benefit from inclusive development opportunities, flexible work-life support, paid volunteer days, and vibrant employee networks that keep you connected to what matters most. Join us in shaping the future.

As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law.

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