Front Office Manager (f/m/x)

Raffles Hotels & Resorts; Warszawa; On-site; PLN 180,000 - 240,000; Full time

Benefits offered by this job

Complimentary upgrades

Extended stays

Discounted stays across Fairmont & R&A

Dining discounts

Wellness discounts

Medical care

Commuting allowance

Multisport cards

Job summary

Raffles Hotels & Resorts in Warszawa (Raffles Europejski Warsaw) seeks a Front Office Manager to lead the Reception team with care, confidence and attention to detail. You will ensure seamless arrivals, stays and departures while upholding luxury standards.

Ideal candidates will have proven leadership in luxury Front Office, strong guest relations skills, and expertise with PMS and LQA standards. English fluency is essential, and additional languages are an advantage.

Qualifications

• Demonstrated leadership in Front Office operations, preferably luxury hotels.
• Strong knowledge of reception, guest relations, room inventory and guest service procedures.
• Experience coaching and scheduling teams while maintaining high service standards.
• Passion for personalized hospitality and handling guest concerns with empathy and confidence.
• Familiarity with property management systems, guest profiles and LQA standards.
• Commercial awareness including upselling, cost control and budget management.
• Excellent communication and organizational skills, with collaboration across departments.
• Fluency in English; additional languages are a plus.

Responsibilities

• Lead daily operations of the Reception team, ensuring prompt, personal service and effective resolution of concerns.
• Recognize returning and VIP guests, keep profiles up to date in the PMS, and prepare stays accordingly.
• Coach the team to meet Raffles service standards and LQA requirements; run departmental meetings.
• Oversee room availability, types, inventory accuracy and rate categories; use forecasts to plan staffing and occupancy goals.
• Collaborate with Housekeeping to uphold Room Ready on Arrival policy and arrange rooms and requests.
• Partner with Finance on credit procedures and budgets; promote hotel facilities and services.
• Prepare work and holiday schedules based on forecast occupancy and group movements.
• Maintain lobby/front desk cleanliness and VIP room checks; support the Director of Front Office in their absence.
• Ensure adherence to occupational health and safety procedures.

Skills

Leadership

Guest relations

Communication skills

Organization

Empathy

Upselling

Tools

Property Management System (PMS)

Job description

Raffles Hotels & Resorts

The Birthplace of stories and legends since 1887, Raffles is a legendary brand, steeped in history and loved by generations past, present and future. Raffles, at distinguished landmark addresses around the world, is the vibrant heart of its destination, curating experiences that are culturally enriching, intellectually stimulating and always respectful of local communities, heritage and the environment.

Company Description

Raffles Hotels & Resorts

The Birthplace of stories and legends since 1887, Raffles is a legendary brand, steeped in history and loved by generations past, present and future. Raffles, at distinguished landmark addresses around the world, is the vibrant heart of its destination, curating experiences that are culturally enriching, intellectually stimulating and always respectful of local communities, heritage and the environment.

A Warsaw landmark since 1857, Raffles Europejski Warsaw is a legendary address on the Royal Route, where heritage and contemporary creativity meet. Lovingly restored for a new generation, it is a vibrant heart of the city, curating culturally enriching experiences rooted in Polish art, culture and gracious hospitality - from the Hotel Europejski Art Collection, guided by its dedicated Art Collection Manager, and intuitive Raffles Butler service to distinctive culinary destinations and the restorative sanctuary of Raffles Spa.

About the Application Process

At Raffles, we want to bring out your highest potential. Shortly after applying, you will receive an email from our partner AssessFirst prompting you to create a profile and complete a questionnaire. This is a mandatory step for your candidacy to be considered as it enables us to explore your compatibility with this role and our culture of luxury excellence.

Job Description

At Raffles, thoughtful service begins with knowing each guest as an individual. We are looking for a Front Office Manager to lead our Reception team, ensuring every arrival, stay and departure is handled with care, confidence and attention to detail.

• Lead the daily operations of Reception team ensuring guests receive prompt, personal service and that concerns are resolved effectively.
• Ensure returning and VIP guests are recognized, their preferences are kept up to date in ACDC, and their stays are prepared accordingly.
• Coach the team to deliver Raffles service standards, hotel procedures and LQA standards. Hold regular departmental meetings and maintain high standards of presentation and conduct.
• Oversee room availability, room types, inventory accuracy and rate categories. Use forecasts to plan staffing and support occupancy, revenue and average rate goals.
• Work closely with Housekeeping to uphold the “Room Ready on Arrival” policy and arrange rooms, amenities and special requests for guests.
• Partner with Finance on credit procedures and departmental budgets, and with other teams to promote the hotel’s facilities and services.
• Prepare effective work and holiday schedules based on forecast occupancy and group movements. Monitor departmental purchasing, quality and costs.
• Maintain the cleanliness and presentation of the lobby and front desk, and conduct checks of VIP rooms before arrival.
• Support the Director of Front Office, including approving upgrades and special amenities in their absence.
• Ensure the team follows occupational health and safety procedures.

Qualifications

• Proven leadership experience in Front Office operations, ideally in a luxury hotel.
• Strong knowledge of reception, guest relations, room inventory and guest service procedures.
• Experience leading, coaching and scheduling teams while maintaining high service standards.
• A genuine passion for personalized hospitality and the ability to handle guest concerns with empathy and confidence.
• Familiarity with property management systems, guest profiles and quality standards such as LQA.
• Commercial awareness, including upselling, cost control and budget management.
• Excellent communication and organizational skills, with the ability to work closely with other hotel departments.
• Fluency in English; additional languages are an advantage.

Additional Information

Employee Benefits

Join our team and enjoy a range of exclusive colleague perks, including complimentary upgrades, extended stays, discounted stays across Fairmont & Raffles properties, special dining and wellness discounts, and added luxuries to enhance your experience. We believe in taking care of our team, ensuring that your hard work is rewarded with exceptional benefits like medical care, commuting allowance, Multisport cards and others.

Our Values

Respect:

We value the needs, ideas and individuality of others. We treat everyone with fairness and dignity.

Excellence:

We make genuine connections, and we cherish every opportunity to make the people around us feel special.

Belonging:

We celebrate our differences. We support each other and we always stand together.

Empowerment:

We have authority to take initiative and anticipate moments that create unforgettable experiences.

Integrity:

We build trust through mutual respect and being authentic

Diversity & Inclusion

Raffles is committed to creating an inclusive environment where diverse talent thrives. We welcome candidates from all backgrounds to join our team.