Executive Assistant Senior Associate

PepsiCo Deutschland GmbH; Kraków; On-site; PLN 120,000 - 180,000; Full time

Job summary

A leading company seeks a proactive Executive Assistant Senior Associate in Kraków to provide exceptional support to senior stakeholders. The role involves collaborating with directors and managing various tasks including meeting coordination, travel arrangements, and process improvements, all within a dynamic team environment.

Qualifications

• 1-3 years experience in HR Operations or at least 1 year in Personal/Executive Assistance.
• Knowledge of HR tools is beneficial.
• Self-sufficient in task processing.

Responsibilities

• Provide high-level support to employees with day-to-day EA queries.
• Manage calendars and coordinate with other teams regarding agendas.
• Identify opportunities for service delivery and process improvements.

Skills

Fluent in English

Proactive

Strong communicator

Reliable

Able to multitask

Education

Related education in HR Operations

Tools

Office Suite

HR tools (Egencia, Concur)

Job description

Overview

Role Overview

We are seeking a well-organized and proactive Executive Assistant Senior Associate to provide exceptional support to our senior stakeholders. The role involves efficiently executing tasks, driving service excellence, and collaborating effectively with a rapidly growing team.

Location Overview

Join our inspiring and experienced colleagues in our city-centre office in Kraków. The atmosphere is informal and engaging. Our teams deliver vital services to PepsiCo employees worldwide, fostering an active, get-things-done culture where your dynamism and agility will make a difference.

Responsibilities

• Provide high-level support to employees with day-to-day EA queries.
• Collaborate with stakeholders at the Director or Vice President level.
• Manage calendars, prepare and respond to meeting invitations.
• Coordinate with other teams regarding agendas.
• Book meeting rooms.
• Assist with slide preparation.
• Settle invoices in Concur.
• Book hotels, flights, trains, cars, and taxis via Egencia.
• Plan visits and advise on travel options.
• Organize visas and check-in procedures for travel.
• Work with a dedicated coach and mentor with an experienced EA if needed.
• Maintain daily contact with stakeholders and other EAs.
• Manage documents, update records, and organize corporate cards.
• Identify opportunities for service delivery and process improvements.
• Prepare regular and ad-hoc reports.
• Share knowledge with team members.
• Update procedures and documentation.
• Deliver KPIs timely and adhere to SLAs.

Qualifications

• 1-3 years of experience in HR Operations or at least 1 year in Personal/Executive Assistance; related education is a plus.
• Fluent in English.
• Proactive, able to work independently, and adapt quickly to change.
• Proficient in Office Suite (Excel, PowerPoint, Outlook).
• Knowledge of HR tools (e.g., Egencia, Concur) is beneficial.
• Reliable, autonomous, and strong communicator.
• Positive attitude and willingness to take on significant challenges.
• Capable of multitasking and prioritizing effectively.
• Self-sufficient in task processing.

The 'Internal Reporting Procedure' for law violations and follow-up actions under the Law on Whistleblower Protection of June 14, 2024, is available at www.pepsicopoland.com under the Contact/Career tab.