Executive Assistant – Poland Poland

Diageo España SA; Warszawa; On-site; PLN 80,000 - 100,000; Full time

Job summary

A leading premium drinks company in Warsaw is seeking an experienced Executive Assistant to support the General Manager and Polish Leadership Team. The role includes managing executive support activities, coordinating travel, and preparing business reports. Ideal candidates have a strong background in assisting senior leaders and demonstrate excellent interpersonal skills, organization, and problem-solving capabilities.

Qualifications

• Proven experience as an Executive Assistant or Team Assistant at a senior leadership level.
• Comfortable working across multiple geographies and cultures.
• High standards of planning, quality, and accuracy under tight timescales.

Responsibilities

• Manage executive support activities and assist leadership with operational tasks.
• Coordinate travel, visas, and accommodation for the leadership team.
• Prepare relevant business reports, presentations, and data packs.

Skills

Organisation

Problem-solving

Interpersonal skills

Tools

Workday

Concur

Job description

Help transform our business as we take our brands to new heights and build new ones as part of shaping the next generation of celebrations for consumers around the world. Join us for career defining opportunities that give you the chance to thrive.

Job Description

With over 200 brands sold in more than 180 countries, we’re the world’s leading premium drinks company. Every day, over 27,000 talented people come together at Diageo to create the magic behind our much-loved brands. From iconic names to innovative newcomers – the brands we’re building are rooted in culture and local communities. Our ambition is to be one of the best performing, most trusted and most respected consumer products companies in the world.

We are seeking a highly capable Executive Assistant to support the General Manager for Poland and the Polish Leadership Team based in Warsaw. This role requires a self-sufficient, proactive professional with a strong ability to anticipate needs, deliver operational excellence, and contribute positively to our culture.

As a trusted partner to the leadership team, you will not only manage core executive support activities but also play an active role in providing local market insights to our international leadership community. You will help connect global strategies with local realities, ensuring our Polish entity operates smoothly, efficiently, and with a positive team spirit.

Key Responsibilities

• Executive support: Effective diary management with an emphasis on anticipating needs and understanding priorities.
• Travel & logistics: Coordination of travel, visas, and accommodation for the GM and leadership team.
• Financial administration: Ensure all Purchase Orders, invoices, and expenses are processed accurately and on time via Concur, with robust filing and reference systems in place.
• Meeting & event coordination: Plan and execute meetings, conferences, and events (internal and external) to ensure efficiency, relevance, and high-quality delivery.
• Reporting & presentations: Prepare, collate, and coordinate relevant business reports, presentations, and data packs.
• Operational problem-solving: Handle one-off and recurring tasks, proactively resolving issues and implementing solutions.
• Project support: Manage and coordinate functional or cross-functional projects and administrative processes.
• Technology utilisation: Embrace and maximise new tools and systems to improve efficiency.
• Local insight contribution: Gather and share Polish market perspectives to inform and enrich international leadership discussions.

About You

• Proven experience as an Executive Assistant or Team Assistant at a senior leadership level.
• Comfortable working across multiple geographies and cultures.
• Proficient in relevant business systems (e.g., Workday, Concur).
• Highly organised, self-motivated, and able to anticipate needs while effectively prioritising workload.
• Demonstrates integrity, discretion, and confidentiality at all times.
• Skilled in balancing requests, prioritising core leadership support, and managing competing demands.
• Able to work well under pressure, meet deadlines, and adapt quickly to change.
• Willing to go above and beyond the day-to-day to ensure smooth business operations.
• A positive, solutions-focused problem solver with excellent interpersonal skills.
• Strong relationship builder, both within the administrative network and across business teams.
• Maintains high standards of planning, quality, and accuracy under tight timescales.
• Creative and proactive in identifying and implementing improvements.
• Enthusiastic about contributing to a positive, collaborative workplace culture in Warsaw.

Working with us

Celebrating our inclusive and diverse culture is core to Diageo’s purpose of “celebrating life every day everywhere”. This purpose is, in itself, inclusive in nature, as it values everybody irrespective of background, disability, religion, gender identity, sexuality or ethnicity.

We know that for our business to thrive and for Diageo to realise its ambition, we depend on having diverse talent with a range of backgrounds, skills and capabilities in each of the 180 countries in which we operate and to reflect our broad consumer base. We view diversity as one of the key enablers that help our business to grow, and our values, purpose and standards set the conditions for us to respect the outstanding contribution each person brings.

Flexibility is key to success in our business and many of our staff work flexibly in many ways, including part-time, compressed hours, flexible location. Please talk to us about what flexibility means to you and don’t let anything stop you from applying!

With over 200 brands sold in more than 180 countries, we’re the world’s leading premium drinks company. Every day, over 30,000 talented people come together at Diageo to create the magic behind our much-loved brands. From iconic names to innovative newcomers – the brands we’re building are rooted in culture and local communities. Our ambition is to be one of the best performing, most trusted and most respected consumer products companies in the world.

Our founders, such as Arthur Guinness, John Walker, and Charles Tanqueray, were visionary entrepreneurs whose brilliant minds helped shape the alcohol industry. And through our people, their legacy lives on. Join us, and you’ll collaborate with talented thinkers, leaders, and makers from all corners of the world. Together, you’ll innovate and push boundaries, shaping a more inclusive and sustainable future that we can all be proud of.

With diversity at our core, we celebrate our people\'s unique passions, commitments and specialist skills. Because when varied voices, mindsets, and personalities come together, great ideas are born. In our supportive culture, your voice will be heard and you’ll be empowered to be you. Just bring your ambition, curiosity and ideas, and we’ll celebrate your work and help you reach your fullest potential.

What\'s your DRINKiQ? Take our quiz to understand how alcohol is made and explore the effects of drinking. You can discover everything you need to know atDRINKiQ.

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