Executive Assistant & Board Operations Specialist

Spelman College (Old); Polska; Hybrid; PLN 272,000 - 369,000; Full time

Job summary

Spelman College seeks an Executive Assistant and Clerk of the Board to provide high-level administrative support to the Board Operations Director and Trustees. Responsibilities include managing board meeting logistics, recording minutes, and handling confidential governance documents.

The role requires advanced Microsoft Office skills, experience with board portals, and coordination of travel, budgets, and events in a hybrid work setting. Strong communication and discretion are essential.

Qualifications

• High school diploma and seven years of directly related work experience, preferably reporting to senior management or an equivalent combination of education and experience.
• This position requires overtime, flexibility, excellent organizational skills, and follow-up with limited direction.
• Ability to interact with a diverse group of people, exercise tact, discretion, and diplomacy in carrying out responsibilities.

Responsibilities

• Manage travel and arrangements for Board meetings and related activities; track expenses and related items.
• Coordinate agendas, materials, and events for Board meetings and related committees.
• Maintain records, attend meetings, and write/distribute minutes in a timely manner.
• Compile data for Board reports and support dissemination of records for awards and honors.
• Prepare correspondence, manage incoming/outgoing mail, and ensure materials flow to Trustees and senior staff.
• Provide logistical support for events hosted by the Office of the Board of Trustees.

Skills

Communication skills

Organization

Education

High school diploma

Bachelor’s degree preferred

Tools

Microsoft Office

Adobe Acrobat

Outlook

Banner

Diligent

BoardVantage

Job description

Spelman College seeks an Executive Assistant and Clerk of the Board to provide high-level administrative support to the Board Operations Director and Trustees. Responsibilities include managing board meeting logistics, recording minutes, and handling confidential governance documents.

The role requires advanced Microsoft Office skills, experience with board portals, and coordination of travel, budgets, and events in a hybrid work setting. Strong communication and discretion are essential.