Clinical Operations Assistant: Site & TMF Coordinator

Parexel International; Warszawa; Hybrid; PLN 75,000 - 95,000; Full time

Benefits offered by this job

Performance bonus plan

Job summary

Parexel International in Poland is seeking a Clinical Operations Assistant to support clinical trial teams with site activation, TMF management, and progress tracking. You will assist in startup, maintenance, and closeout activities to ensure trial quality and compliance.

The role requires strong organization, English fluency, and familiarity with CTMS/EDMS in an international setting. A base pay range is provided with potential bonus eligibility.

Qualifications

• Proficient with CTMS and EDMS; Microsoft Office suite proficiency preferred.
• Excellent data management and organizational capabilities.
• Fluent English with strong local language skills for Poland.
• Experience in an international office environment is beneficial.

Responsibilities

• Support site activation, training coordination, and material shipments.
• Manage TMF documents, update lists, and resolve quality issues.
• Assist with site maintenance and data entry to ensure readiness.
• Update CTMS and trackers; flag potential issues early.
• Coordinate equipment returns and database lock activities.
• Maintain knowledge of ICH-GCP and Parexel procedures.

Skills

CTMS

EDMS

MS Office

Excel

Fluent English

Local language

Organizational skills

Communication skills

Problem solving

Education

Bachelor's degree in Life Sciences

Tools

CTMS

EDMS

Job description

Parexel International in Poland is seeking a Clinical Operations Assistant to support clinical trial teams with site activation, TMF management, and progress tracking. You will assist in startup, maintenance, and closeout activities to ensure trial quality and compliance.

The role requires strong organization, English fluency, and familiarity with CTMS/EDMS in an international setting. A base pay range is provided with potential bonus eligibility.